HomeMy WebLinkAboutResolution 2014-15 06/02/2014CITY OF SPRINGFIELD
FY 2013 -2014
SUPPLEMENTAL BUDGET No. 4
RESOLUTION NO. 2014 -15
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Special Revenue, Regional Wastewater Revenue Bond Capital Project, Regional Wastewater
Capital, Street Capital, Sanitary Sewer Operations, Regional Wastewater, Ambulance, Storm Drainage
Operations, Insurance, and Vehicle & Equipment Funds.
WHEREAS, the 2013 -2014 fiscal year appropriations for the City of Springfield were made by Resolution No.
2013 -10 dated June 17, 2013; and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
WHEREAS, this supplemental Budget #4 as amended by Supplemental Budget #3 Resolution # 14 -5,
Supplemental Budget #2 Resolutions #14 -01, as amended by Supplemental Budget #1 Resolution #13 -16, for the
2013 -2014 fiscal year, amends Resolution #13 -10.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon, as follows:
Section 1. Resolution 2014 -05 is hereby adjusted as follows:
General - Fund 100
Resources
Requirements
Miscellaneous Receipts
$ 5,783 Operating Expenses:
Transfer from Fund 713
16,738 City Manager's Office
$ 34,007
Transfer from Fund 434
20,000 Finance
16,738
Fire & Life Safety
2,400
Total Operating Expense
$ 53,145
Non - Departmental Expenses:
Reserves
(10,624)
Total Resources Adjustments $ 42,521 Total Requirements Adjustments $ 42,521
Comments: Recognizes an increase in forecasted Planning Revenue to fund CDBG retirement payout and HOME
program expenditures. Allocates reserves to fund the Human Services St Vincent DePaul Homeless Overnight
program approved by ordinance no. 6278 and the Buckley House Sobering Services. Receives revenue from
outside entities for staff travel to University of Maryland and University of Tennessee. Reimbursement from City
of Eugene for cost share of Day Wireless lease Agreement and increases contractual service for radio repeater
site. Reimburses the General Fund for the planning activities completed for the LTD McVay Transit Study from the
Street Capital Fund. Authorizes transfer of Finance computer replacement reserves from Fund 713 to cover the
cost of Priority Based Budgeting program.
Attachment 2 Page 1 of 8
Street - Fund 201
Resources Requirements
Internal Engineering Fees $ 25,000 Operating Expenses:
Development & Public Works $ 317,500
Non - Departmental Expenses:
Reserves (292,500)
Total Resources Adjustments $ 25,000 Total Requirements Adjustments $ 25,000
Comments: Due to the December 2013 and February 2014 winter storms the operating budget of the Street and
Landscape programs were hit hard due to support of emergency response activities. This request allocates
reserves to replace funds spent on this fiscal years storms. Staff went to Council on February 10, 2014 with a
proposal to purchase a bulk quantity of lighting fixtures to be used in Downtown lighting project and other City
projects requiring such fixtures. Council approved the purchase of 1000 fixtures; this request funds the purchase.
Request uses reserves and an increase in internal engineering fees for personal services in the FY14 Street
engineering capital project work.
Special Revenue - Fund 204
Resources
Requirements
HUD Lane Livability Grant
$ 12,000
Operating Expenses:
Heritage Outreach Grant
1,200
City Manager's Office
$
3,387
YALSA Teen Teck Week
1,000
Development & Public Works
1,067
State Homeland Security Grant
81,650
Fire & Life Safety
81,650
SHOP Grant FY14
1,000
Library
6,700
Total Operating Expense
$
92,804
Non - Departmental Expenses:
Interfund Transfers
$
12,000
Reserves
(7,954)
Total Non - Departmental Expenses
$
4,046
Total Resources Adjustments $ 96,850 Total Requirements Adjustments $ 96,850
Comments: State Homeland Security Grant was applied for and received by Fire Defense Board for the Regional
Repeater Radio Project. Request authorized transfer of a HUD /LCC grant earned in FY14 to the General Fund
where project cost have incurred. Authorizes Gift & Memorial reserves for use in the Youth and Spanish Language
programs. Moves the remaining FY13 Sustainable Cities budget into current year and allow the final expending of
the Brottoin House Demonstration project. Recognizes the Heritage Outreach Grant and YALSA -Teen Teck Week
and allocates funds for program expense. Recognized a recent SHPO grant awarded for the period April 2014
through August 2015 and allocates a portion of those funds to be incurred in 2014 fiscal year. Authorizes a
carryover of the FY13 HUD Lane Livability Grant expense into FY14 budget for final distribution.
Transient Room Tax - Fun 208
Resources Requirements
Transient Room Tax $ 57,150 Non - Departmental Expenses:
Interfund Transfers 57,150
Total Resources Adjustments $ 57,150 Total Requirements Adjustments $ 57,150
Comments: Authorizes an increase in Transient Room Tax revenue and transfer to the General fund.
Attachment 2 Page 2 of 8
RESOLUTION NO. 2014 -15
Community Development - Fund 210
Resources Requirements
HOME Program Income $ 26,366 Non - Departmental Expenses:
Reserves 26,366
Total Resources Adjustments $ 26,366 Total Requirements Adjustments $ 26,366
Comments: Request recognized revenue for recoup of HOME Program Income.
Fire Local Option Levy - Fund 235
Resources Requirements
$ Operating Expenses:
Fire & Life Safety $ 30,000
Non - Departmental Expenses:
Reserves (30,000)
Total Resources Adjustments $ Total Requirements Adjustments $
Comments: Fire & Life Safety request to transfer funds from reserves into operating budget to cover increased
costs of overtime above FY14 adopted budget for Kelly and Comp days.
Sanitary Sewer Capital - Fund 409
Resources Requirements
Transfer from Fund 419 $ 6,967 Non - Departmental Expenses:
Reserves $ (687,033)
Capital Projects 694,000
Total Resources Adjustments $ 6,967 Total Requirements Adjustments $ 6,967
Comments: An additional line to serve the Nugget Way Pump Station and shorten the length of the current
pressure line has been added as a bid alternative to the Sewer Extension project in McVay Highway. Preservation
project on Glenwood Boulevard and E 17th Ave was executed with Lane County, City staff determine it prudent to
install sanitary sewer line in E. 17th Ave prior to paving. Supplemental budget request will fund the cost of
Loserfiche workflow software upgrading that will provide efficiencies to the program. Authorized transfer from
Development Assessment Capital to Sanitary Sewer Capital for Q Street private project added onto an existing
sewer project.
Development Assessment Capital - Fund 419
Resources Requirements
$ - Non - Departmental Expenses:
Interfund Transfers $ 6,967
Reserves (6,967)
Total Non - Departmental Expenses $
Total Resources Adjustments $ - Total Requirements Adjustments $
Comments: Authorized transfer from Development Assessment Capital to Sanitary Sewer Capital for Q Street
private project added onto on existing sewer project.
Attachment 2 Page 3 of 8
RESOLUTION NO. 2014 -15
Development Projects - Fund 420
Resources Requirements
IFA Grant $ 300,000 Non - Departmental Expenses:
Willamalane 44,687 Reserves $ 250,000
Capital Projects 94,687
Total Resources Adjustments $ 344,687 Total Requirements Adjustments $ 344,687
Comments: Recognizes part of a grant award for the Beltline- Gateway intersection project from the Oregon
Infrastructure Finance Authority through their Special Public Works Fund. Since the project has been completed,
$50k of these funds will be allocated to Gateway Traffic Improvements in FY14 and the remaining will be placed
into reserves. An agreement between Willamalone and the City was arranged for the design and project
management components of the Mill Race Path project.
Resources
Storm Drainage Capital - Fund 425
Requirements
Non - Departmental Expenses:
Reserves $ (9,000)
Capital Projects 9,000
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Supplemental budget request will fund the cost of Loserfiche workflow software upgrading that will
provide efficiencies to the program.
Street Capital - Fund 434
Resources Requirements
$ - Non - Departmental Expenses:
Interfund Transfers
20,000
Reserves
(100,000)
Total Non - Department Expenses
$ (80,000)
Capital Projects
80,000
Total Resources Adjustments $ - Total Requirements Adjustments
$ -
Comments: The Rosa Path Bride deck surface has reached the end of its useful life. Request authorized funds for
a consultant bridge engineer to conduct testing to begin the planning scope of this project and summer repairs..
Reimbursed the General Fund for the planning activities completed for the LTD McVay Transit Study from the
Street Capital Fund.
SDC Local Storm Improvement - Fund 440
Resources Requirements
$ - Operating Expenses:
Development & Public Works $ 18,390
Non - Departmental Expenses:
Reserves $ (18,390)
Total Resources Adjustments $ - Total Requirements Adjustments $
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end.
Attachment 2
Page 4 of 8
RESOLUTION NO. 2014 -15
SDC Local Storm Reimbursement - Fund 441
Resources Requirements
$ - Operating Expenses:
Development & Public Works $ 986
Non - Departmental Expenses:
Reserves $ 9,014
Capital Projects (10,000)
Total Resources Adjustments $ - Total Requirements Adjustments $
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end. Lowers beginning cash from original budget and reduces the channel improvement
project in order to adjust for this change.
Sanitary Sewer Reimbursement SDC - Fund 442
Resources Requirements
$ - Operating Expenses:
Development & Public Works $ (8,180)
Non - Departmental Expenses:
Reserves $ 8,180
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end.
Sanitary Sewer Improvement SDC - Fund 443
Resources Requirements
$ - Operating Expenses:
Development & Public Works $ 4,534
Non - Departmental Expenses:
Reserves $ (4,534)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will beat year end. Reallocates SDC reserves in order to cover SDC credits that were approved for
private development at or near the PeaceHealth complex and provides funds to carry through the remainder of
the fiscal year for additional SDC credit charges.
Attachment 2 Page 5 of 8
RESOLUTION NO. 2014 -15
SDC Transportation Reimbursement - Fund 446
Resources Requirements
$ - Operating Expenses:
Development & Public Works $ (1,737)
Non - Departmental Expenses:
Reserves $ (1,932)
Capital Projects 3,669
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end. The Oregon Department of Transportation has completed the final accounting and
closeout for the A Street/ Thurston Road Overlays and the City was required to submit additional funding.
SDC Transportation Improvement -Fund 447
Resources Requirements
ODOT IGA $ 20,466 Operating Expenses:
Development & Public Works $ (5,984)
Non - Departmental Expenses:
Reserves $ 5,984
Capital Projects 20,466
Total Resources Adjustments $ 20,466 Total Requirements Adjustments $ 20,466
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will beat year end. Recognizes revenue from ODOT for the 1 -5 Franklin - Glenwood project and increases
authorized expenditures to be used towards the South Bank Path Extension project in Glenwood.
Regional Wastewater - Fund 612
Resources Requirements
$ - Non - Departmental Expenses:
Interfund Transfers 320,000
Reserves (320,000)
Total Non - Department Expenses $ -
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: An error in resolution #2014 -5 showed an increase to reserves where the intention was to increase
internal transfer to the Regional Wastewater Capital fund for the replacement of the Willakenzie pump station
discharge valves approved by MWMC resolution #13 -10.
Attachment 2 Page 6 of 8
RESOLUTION NO. 2014 -15
Ambulance - Fund 615
Resources Requirements
$ - Operating Expenses:
Fire & Life Safety $ 50,000
Non - Departmental Expenses:
Reserves $ (50,000)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Fire & Life Safety request to transfer funds from reserves into operating budget to cover increased
costs of overtime above FY14 adopted budget for Kelly and Comp days. Increases operating expenditures for FLS
Account Services division to cover workspace redesign related to the merger of Ambulance billing operations and
unexpected expenses related to a change in clearinghouse services.
Booth -Kelly - Fund 618
Resources Requirements
$ Operating Expenses:
Development & Public Works $ 25,000
Non - Departmental Expenses:
Reserves $ (41,690)
Debt Service 16,690
Total Non - Departmental Expense $ (25,000)
Total Resources Adjustments $ Total Requirements Adjustments $
Comments: The request will increase the utilities budget for the Booth Kelly complex which has increased due to
weather and business activity. Allocates reserves for Carter Building interest loan payment not budgeted for in
FY14.
Insurance - Fund 707
Resources
Requirements
Beginning Cash
$ 126,356 Non - Departmental Expenses:
Claims Recovery
17,055 Interfund Transfers
$
17,055
Reserves
126,356
Total Non - Departmental Expense
$
143,411
Total Resources Adjustments
$ 143,411 Total Requirements Adjustments
$
143,411
Comments: Authorizes a beginning case adjustment to actual and increases Self- Funded Health Reserves.
Request enables the Operation Division to replace a 314 ton work truck that was totaled due to a tree falling on in
Attachment 2 Page 7 of 8
RESOLUTION NO. 2014 -15
Vehicle & Equipment - Fund 713
Resources Requirements
Transfer from Fund 707 $ 17,055 Operating Expenses:
Development & Public Works
$
30,000
Finance
(3,600)
Total Operating Expenses
$
26,400
Non - Departmental Expenses:
Interfund Transfer
$
16,738
Reserves
(26,083)
Total Non - Departmental Expenses
$
(9,345)
Total Resources Adjustments $ 17,055 Total Requirements Adjustments $ 17,055
Comments: Request enables the Operation Division to replace a 314 ton work truck that was totaled due to a
tree falling on in in February 2014 storm. Authorizes transfer of Finance computer replacement reserves to cover
the cost of Priority Based Budgeting program in Fund 100.
Total Resources Adjustments $ 780,473 Total Requirements Adjustments $ 780,473
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 2nd day of June, 2014, by a vote of , for and
0 against (1 absent — VanGordon). -
Attest:
(� Mayor Christine L Lundb fig
City ecorder Amy Sawa
EV9EW� ���
A
AS F y
OFFICE 6F/C71 i f (AlTORNEY
Attachment 2 Page 8 of 8
RESOLUTION NO. 2014 -15