HomeMy WebLinkAboutItem 05 Supplemental Budget Resolution AGENDA ITEM SUMMARY Meeting Date: 6/2/2014
Meeting Type: Regular Meeting
Staff Contact/Dept.: Bob Duey/Finance Staff Phone No: 541.726.3740
Estimated Time: 5 Minutes
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and
Innovative Government Services
ITEM TITLE: SUPPLEMENTAL BUDGET RESOLUTION
ACTION REQUESTED:
Conduct a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE
FOLLOWING FUNDS: GENERAL, STREET, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT, FIRE LOCAL
OPTION LEVY, SANITARY SEWER CAPITAL, DEVELOPMENT
ASSESSMENT CAPITAL, DEVELOPMENT PROJECTS, STORM DRAINAGE CAPITAL, STREET CAPITAL, STORM DRAINAGE IMPROVEMENT SDC,
STORM DRAINAGE REIMBURSEMENT SDC, SANITARY SEWER
REIMBURSEMENT SDC, SANITARY SEWER IMPROVEMENT SDC, SDC TRANSPORTATION REIMBURSEMENT, SDC TRANSPORTATION
IMPROVEMENT, AMBULANCE, BOOTH-KELLY, INSURANCE, AND VEHICLE & EQUIPMENT FUNDS.
ISSUE
STATEMENT:
At various times during the fiscal year the Council is requested to adjustments the
annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required changes. These adjustments to resources and requirements change the current budget and are processed through supplemental
budget requests scheduled by the Finance Department on an annual basis.
This is the final of four scheduled FY14 supplemental budget requests to come
before Council. The supplemental budget being presented includes adjusting resources and requirements in: General, Street, Special Revenue, Transient Room
Tax, Community Development, Fire Local Option Levy, Sanitary Sewer Capital,
Development Assessment Capital, Development Projects, Storm Drainage Capital, Street Capital, Storm Drainage Improvement SDC, Storm Drainage Reimbursement
SDC, Sanitary Sewer Reimbursement SDC, Sanitary Sewer Improvement SDC, SDC Transportation Reimbursement, SDC Transportation Improvement, Ambulance, Booth-Kelly, Insurance, and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
ATTACHMENTS: Attachment 1. Council Briefing Memorandum
Attachment 2. Supplemental Budget Resolution
DISCUSSION/ FINANCIAL IMPACT:
The overall financial impact of the Supplemental Budget Resolution is to increase Operating Expenditures of $602,858, increase in Capital Projects $891,822,
increase in Debt Services $16,690 and increase in inter-fund transfers of $113,172.
These are offset by decrease in reserves $860,807, and changes in resources $763,735.
M E M O R A N D U M City of Springfield
Date: 6/15/2014
To: Gino Grimaldi COUNCIL
From: Paula Davis, Budget Officer BRIEFING
Subject: SUPPLEMENTAL BUDGET REQUEST MEMORANDUM
ISSUE:
At various times during the fiscal year the Council is requested to make adjustments to the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required changes. These adjustments to resources and requirements change the
current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis.
This is the final of four scheduled FY14 supplemental budget requests to come before Council. The supplemental budget being presented includes adjusting resources and requirements in:
General, Street, Special Revenue, Transient Room Tax, Community Development, Fire Local
Option Levy, Sanitary Sewer Capital, Development Assessment Capital, Development Projects, Storm Drainage Capital, Street Capital, Storm Drainage Improvement SDC, Storm Drainage
Reimbursement SDC, Sanitary Sewer Reimbursement SDC, Sanitary Sewer Improvement SDC,
SDC Transportation Reimbursement, SDC Transportation Improvement, Ambulance, Booth-Kelly, Insurance, and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
COUNCIL GOALS/
MANDATE:
Financially Responsible and Stable Government Services
BACKGROUND:
Supplemental budgets may be used to meet unexpected needs or to spend revenues not
anticipated at the time the original budget was adopted. In accordance with Oregon budget law, notification of this supplemental budget and hearing is made no later than five calendar days
before the public meeting. A public hearing is only required when a supplemental budget
request changes total appropriations within a fund by 10% or greater. Notification of this public hearing was published in the Springfield Times on Thursday, May 22nd, 2014. The attached
information identifies the individual items that are included in the June 2nd, 2014 Supplemental
Budget request.
Changes to the budget included in this request fall into four general categories: re-appropriation or carryovers, reallocation of existing resources, and new appropriation requests and erratum from previous supplemental budget resolutions.
Of these three categories, re-appropriations can be considered “housekeeping” type adjustments,
as they are implementing decisions that Council has made in the past. Re-appropriations (or
carryovers) represent money that was committed by contract in the previous year, but the contracted work was not completed within the fiscal year. The prior year’s remaining budget
amount needs to be appropriated into this year’s budget to allow final payments to be made in
the current year. Re-appropriations also include money for capital projects that were planned
Attachment 1 Page 1 of 4
but not completed in the prior year. The projects are still scheduled to occur and so the funds are
requested to be carried over to the current year’s budget.
Reallocations move existing approved budget authority between funds or between departments. These adjustments can include moving money between departments for a capital project or
reallocating reserves within the same fund.
New appropriation requests include both expenditure items that are funded by new revenue, such
as a new grant, and expenditure items that are being requested to be funded out of reserves.
Those requests funded from reserves include items implementing Council direction, emerging issues identified by the City Executive Team that need to be resolved immediately, or to meet
legal requirements. These requests will not significantly impact reserve balances.
SUPPLEMENT BUDGET REQUESTS
Erratum corrections from previous supplemental budget resolution:
• Regional Wastewater Fund 612 – an error in resolution #2014-5 showed an increase to
reserves where the intention was to increase internal transfer to the Regional Wastewater Capital fund for the replacement of the Willakenzie pump station discharge valves
approved by MWMC resolution #13-10.
Re-allocations move budgetary authority within funds and departments totaling $243,827:
Transient Room Tax
Request authorized an increase for Transient Room Tax transfer to the General fund which reflects the increase in actual
receipts over what was budgeted.
57,150
General and Street Capital
Reimbursed the General Fund for the
planning activities completed for the LTD McVay Transit Study from the Street Capital
Fund.
20,000
Community Development Request recognized revenue for recoup of HOME Program Income 26,366
Storm Drainage
Reimbursement SDC
Reduces the channel improvement project
budget to reflect lower beginning cash
10,000
Insurance
Authorizes a beginning case adjustment to
actual and increases Self-Funded Health Reserves in response to FY13 audit
adjustments
130,311
Re-appropriations for previously budgeted projects are requested, totaling $3,454:
Special Revenue
Request move the remaining FY13 Sustainable Cities budget into current year and allow the final expending of the Brattain House Demonstration project.
3,387
Special Revenue
Authorizes a carryover of the FY13 HUD
Lane Livability Grant expense into FY14 budget for final distribution.
67
Attachment 1 Page 2 of 4
New appropriation requests totaling $227,786 are requested to be funded with a new revenues.
General
Request recognizes revenue received for
reimbursement from outside entities for staff travel to University of Maryland and
University of Tennessee and appropriates the expenditure.
3,383
General
Recognizes reimbursement from City of Eugene for cost share of Day Wireless lease
Agreement and increases contractual service for radio repeater site.
2,400
Special Revenue
State Homeland Security Grant was applied
for and received by Fire Defense Board for the Regional Repeater Radio Project.
81,650
Special Revenue
Request authorized transfer of a HUD/LCC grant earned in FY14 to the General Fund
where project cost have incurred for regional planning activities.
12,000
Special Revenue Request recognizes the Heritage Outreach Grant and YALSA-Teen Teck Week and
allocates funds for program expense.
2,200
Special Revenue
Recognized a recent SHPO grant awarded for the period April 2014 through August
2015 and allocates a portion of those funds to be incurred in 2014 fiscal year.
1,000
Development Projects
An agreement between Willamalane and the City was arranged for the design and project
management components of the Mill Race Path project. This request recognized the
expenditures and revenue for the project.
44,687
SDC Transportation Improvement
Recognizes revenue from ODOT for the I-5
Franklin-Glenwood project and increases authorized expenditures to be used towards
the South Bank Path Extension project in Glenwood.
20,466
New appropriations of $1,61,849 are requested to be funded with existing reserves.
General
Request allocates General Fund reserves to
fund the Human Services St Vincent DePaul Homeless Overnight program approved by
ordinance no. 6278. and the Buckley House Sobering Services.
30,624
Fire Local Option Levy and
Ambulance
Fire & Life Safety request to transfer funds from reserves into operating budget to cover
increased costs of overtime above FY14 adopted budget for Kelly and Comp days.
50,000
Attachment 1 Page 3 of 4
Street
Due to the December 2013 and February
2014 winter storms the operating budget of the Street and Landscape programs were hit
hard due to support of emergency response activities. This request allocates reserves to
replace funds spent on this fiscal years storms. Local agencies are coordinating a
request to FEMA for consideration of partial funding.
141,500
Street
Staff went to Council on February 10, 2014
with a proposal to purchase a bulk quantity of lighting fixtures to be used in Downtown
lighting project and other City projects requiring such fixtures. Council approved
the purchase of 1000 fixtures; this request funds the purchase.
90,000
Street
Request uses reserves and an increase in
internal engineering fees for personal services in the FY14 Street engineering
capital project work over the amount included in the adopted budget.
86,000
Special Revenue Authorizes Library Gift & Memorial reserves for use in the Youth and Spanish Language
programs.
4,500
Sanitary Sewer Capital
An additional line to serve the Nugget Way
Pump Station and shorten the length of the current pressure line has been added as a
bid alternative to the Sewer Extension project in McVay Highway. This request
moves forward with the award and construction of that line should bids prove
feasible. It is determined to not be feasible funds will be returned to the Wastewater
Capital Reserve.
400,000
Sanitary Sewer Capital
Jan 2012 an IGA to facilitate a preservation
project on Glenwood Boulevard and E 17th Ave was executed with Lane County. In addition to the preservation project, City staff determine it prudent to install sanitary sewer
line in E. 17th Ave prior to paving. Request allocates funds for this project.
285,000
Sanitary Sewer Capital and
Storm Drainage Capital
Supplemental budget request will fund the cost of laserfiche workflow software
upgrading that will provide efficiencies to the program.
18,000
Sanitary Sewer Capital and Development Assessment
Capital
Authorized transfer from Development
Assessment Capital to Sanitary Sewer Capital for Q Street private project added
onto an existing sewer project.
6,967
Attachment 1 Page 4 of 4
Development Projects
Recognizes $300k in revenue as part of a grant award for the Beltline-Gateway
intersection project from the Oregon Infrastructure Finance Authority through
their Special Public Works Fund. Since the project has been completed, $50k of these
funds will be allocated to Gateway Traffic Improvements in FY14 and the remaining
will be placed into reserves.
300,000
Street Capital
The Rosa Path Bridge deck surface has reached the end of its useful life. Request
authorized funds for a consultant bridge engineer to conduct testing to begin the planning scope of this project and summer
repairs.
80,000
Sanitary Sewer Improvement SDC
Reallocates SDC reserves in order to cover SDC credits that were approved for private
development at or near the PeaceHealth complex and provides funds to carry through
the remainder of the fiscal year for additional SDC credit charges.
8,009
SDC Transportation Reimbursement
The Oregon Department of Transportation
has completed the final accounting and closeout for the A Street / Thurston Road
Overlays and the City was required to submit additional funding.
3,669
Storm Drainage Improvement SDC, Storm Dtrainage Reimbursement SDC, Saitary
Sewer Reimbursement SDC, Sanitary Sewer Improvement SDC, SDC Transportation
Reimbursement and SDC Transportation Improvement
Request reconciles the internal SDC
expense accounts to more closely reflect
what the expected allocation will be at year end.
38,752
Ambulance
Request increases operating expenditures for FLS Account Services division to cover
workspace redesign related to the merger of Ambulance billing operations and
unexpected expenses related to a change in clearinghouse services.
30,000
Booth-Kelly
The request will increase the utilities budget
for the Booth Kelly complex which has increased due to weather and business
activity. Because of the sharp increase in actual spending of utilities, staff has began a
review of usage and efficiencies at the complex.
25,000
Booth-Kelly
Allocates reserves for Carter Building
interest loan payment incorrectly budgeted for in FY14.
16,690
General and Vehicle & Equipment
Request authorizes usage of Finance computer replacement reserves to cover the
cost of Priority Based Budgeting program.
16,738
Attachment 1 Page 5 of 4
New appropriation requests totaling $30,000 are requested to be funded with a new revenues and reserves.
Insurance and Vehicle & Equipment Replacement
Request enables the Operation Division to replace a 3/4 ton work truck that was totaled due to a tree falling on in in February 2014
storm. This vehicle serves as the City's Emergency Response Team vehicle which responds to after hour emergencies,
hazardous incidents and serves daily as our Incident Response vehicle on customer service calls.
30,000
RECOMMENDED ACTION:
Hold a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE
FOLLOWING FUNDS: General, Street, Special Revenue, Transient Room Tax, Community
Development, Fire Local Option Levy, Sanitary Sewer Capital, Development Assessment Capital, Development Projects, Storm Drainage Capital, Street Capital, Storm Drainage
Improvement SDC, Storm Drainage Reimbursement SDC, Sanitary Sewer Reimbursement SDC,
Sanitary Sewer Improvement SDC, SDC Transportation Reimbursement, SDC Transportation Improvement, Ambulance, Booth-Kelly, Insurance, and Vehicle & Equipment Funds.
Attachment 1 Page 6 of 4
Attachment 2 Page 1 of 8
Resources Requirements
Miscellaneous Receipts 5,783$ Operating Expenses:
Transfer from Fund 713 16,738 City Manager's Office 34,007$
Transfer from Fund 434 20,000 Finance 16,738
Fire & Life Safety 2,400
Total Operating Expense 53,145$
Non-Departmental Expenses:
Reserves (10,624)
Total Resources Adjustments 42,521$ Total Requirements Adjustments 42,521$
WHEREAS, this supplemental Budget #4 as amended by Supplemental Budget #3 Resolution # 14-5,
Supplemental Budget #2 Resolutions #14-01, as amended by Supplemental Budget #1 Resolution #13-16, for the
2013-2014 fiscal year, amends Resolution #13-10.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon, as follows:
Section 1. Resolution 2014-05 is hereby adjusted as follows:
General - Fund 100
Comments: Recognizes an increase in forecasted Planning Revenue to fund CDBG retirement payout and HOME
program expenditures. Allocates reserves to fund the Human Services St Vincent DePaul Homeless Overnight
program approved by ordinance no. 6278 and the Buckley House Sobering Services. Receives revenue from
outside entities for staff travel to University of Maryland and University of Tennessee. Reimbursement from City
of Eugene for cost share of Day Wireless lease Agreement and increases contractual service for radio repeater
site. Reimburses the General Fund for the planning activities completed for the LTD McVay Transit Study from the
Street Capital Fund. Authorizes transfer of Finance computer replacement reserves from Fund 713 to cover the
cost of Priority Based Budgeting program.
CITY OF SPRINGFIELD
FY 2013-2014
SUPPLEMENTAL BUDGET No. 4
RESOLUTION NO._____________
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Special Revenue, Regional Wastewater Revenue Bond Capital Project, Regional Wastewater
Capital, Street Capital, Sanitary Sewer Operations, Regional Wastewater, Ambulance, Storm Drainage
Operations, Insurance, and Vehicle & Equipment Funds.
WHEREAS, the 2013-2014 fiscal year appropriations for the City of Springfield were made by Resolution No.
2013-10 dated June 17, 2013; and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
Attachment 2 Page 2 of 8
Resources Requirements
Internal Engineering Fees 25,000$ Operating Expenses:
Development & Public Works 317,500$
Non-Departmental Expenses:
Reserves (292,500)
Total Resources Adjustments 25,000$ Total Requirements Adjustments 25,000$
Resources Requirements
HUD Lane Livability Grant 12,000$ Operating Expenses:
Heritage Outreach Grant 1,200 City Manager's Office 3,387$
YALSA Teen Teck Week 1,000 Development & Public Works 1,067
State Homeland Security Grant 81,650 Fire & Life Safety 81,650
SHOP Grant FY14 1,000 Library 6,700
Total Operating Expense 92,804$
Non-Departmental Expenses:
Interfund Transfers 12,000$
Reserves (7,954)
Total Non-Departmental Expenses 4,046$
Total Resources Adjustments 96,850$ Total Requirements Adjustments 96,850$
Resources Requirements
Transient Room Tax 57,150$ Non-Departmental Expenses:
Interfund Transfers 57,150
Total Resources Adjustments 57,150$ Total Requirements Adjustments 57,150$
Comments: Authorizes an increase in Transient Room Tax revenue and transfer to the General fund.
Street - Fund 201
Comments: Due to the December 2013 and February 2014 winter storms the operating budget of the Street and
Landscape programs were hit hard due to support of emergency response activities. This request allocates
reserves to replace funds spent on this fiscal years storms. Staff went to Council on February 10, 2014 with a
proposal to purchase a bulk quantity of lighting fixtures to be used in Downtown lighting project and other City
projects requiring such fixtures. Council approved the purchase of 1000 fixtures; this request funds the purchase.
Request uses reserves and an increase in internal engineering fees for personal services in the FY14 Street
engineering capital project work.
Special Revenue - Fund 204
Comments: State Homeland Security Grant was applied for and received by Fire Defense Board for the Regional
Repeater Radio Project. Request authorized transfer of a HUD/LCC grant earned in FY14 to the General Fund
where project cost have incurred. Authorizes Gift & Memorial reserves for use in the Youth and Spanish Language
programs. Moves the remaining FY13 Sustainable Cities budget into current year and allow the final expending of
the Brattain House Demonstration project. Recognizes the Heritage Outreach Grant and YALSA-Teen Teck Week
and allocates funds for program expense. Recognized a recent SHPO grant awarded for the period April 2014
through August 2015 and allocates a portion of those funds to be incurred in 2014 fiscal year. Authorizes a
carryover of the FY13 HUD Lane Livability Grant expense into FY14 budget for final distribution.
Transient Room Tax - Fun 208
Attachment 2 Page 3 of 8
Resources Requirements
HOME Program Income 26,366$ Non-Departmental Expenses:
Reserves 26,366
Total Resources Adjustments 26,366$ Total Requirements Adjustments 26,366$
Resources Requirements
-$ Operating Expenses:
Fire & Life Safety 30,000$
Non-Departmental Expenses:
Reserves (30,000)
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
Transfer from Fund 419 6,967$ Non-Departmental Expenses:
Reserves (687,033)$
Capital Projects 694,000
Total Resources Adjustments 6,967$ Total Requirements Adjustments 6,967$
Resources Requirements
-$ Non-Departmental Expenses:
Interfund Transfers 6,967$
Reserves (6,967)
Total Non-Departmental Expenses -$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Community Development - Fund 210
Comments: Request recognized revenue for recoup of HOME Program Income.
Fire Local Option Levy - Fund 235
Comments: Fire & Life Safety request to transfer funds from reserves into operating budget to cover increased
costs of overtime above FY14 adopted budget for Kelly and Comp days.
Sanitary Sewer Capital - Fund 409
Comments: An additional line to serve the Nugget Way Pump Station and shorten the length of the current
pressure line has been added as a bid alternative to the Sewer Extension project in McVay Highway. Preservation
project on Glenwood Boulevard and E 17th Ave was executed with Lane County, City staff determine it prudent to
install sanitary sewer line in E. 17th Ave prior to paving. Supplemental budget request will fund the cost of
Laserfiche workflow software upgrading that will provide efficiencies to the program. Authorized transfer from
Development Assessment Capital to Sanitary Sewer Capital for Q Street private project added onto an existing
sewer project.
Development Assessment Capital - Fund 419
Comments: Authorized transfer from Development Assessment Capital to Sanitary Sewer Capital for Q Street
private project added onto an existing sewer project.
Attachment 2 Page 4 of 8
Resources Requirements
IFA Grant 300,000$ Non-Departmental Expenses:
Willamalane 44,687 Reserves 250,000$
Capital Projects 94,687
Total Resources Adjustments 344,687$ Total Requirements Adjustments 344,687$
Resources Requirements
-$ Non-Departmental Expenses:
Reserves (9,000)$
Capital Projects 9,000
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Non-Departmental Expenses:
Interfund Transfers 20,000
Reserves (100,000)
Total Non-Department Expenses (80,000)$
Capital Projects 80,000
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Operating Expenses:
Development & Public Works 18,390$
Non-Departmental Expenses:
Reserves (18,390)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Street Capital - Fund 434
Comments: The Rosa Path Bride deck surface has reached the end of its useful life. Request authorized funds for
a consultant bridge engineer to conduct testing to begin the planning scope of this project and summer repairs. .
Reimbursed the General Fund for the planning activities completed for the LTD McVay Transit Study from the
Street Capital Fund.
SDC Local Storm Improvement - Fund 440
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end.
Comments: Supplemental budget request will fund the cost of Laserfiche workflow software upgrading that will
provide efficiencies to the program.
Development Projects - Fund 420
Comments: Recognizes part of a grant award for the Beltline-Gateway intersection project from the Oregon
Infrastructure Finance Authority through their Special Public Works Fund. Since the project has been completed,
$50k of these funds will be allocated to Gateway Traffic Improvements in FY14 and the remaining will be placed
into reserves. An agreement between Willamalane and the City was arranged for the design and project
management components of the Mill Race Path project.
Storm Drainage Capital - Fund 425
Attachment 2 Page 5 of 8
Resources Requirements
-$ Operating Expenses:
Development & Public Works 986$
Non-Departmental Expenses:
Reserves 9,014$
Capital Projects (10,000)
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Operating Expenses:
Development & Public Works (8,180)$
Non-Departmental Expenses:
Reserves 8,180$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Operating Expenses:
Development & Public Works 4,534$
Non-Departmental Expenses:
Reserves (4,534)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
SDC Local Storm Reimbursement - Fund 441
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end. Lowers beginning cash from original budget and reduces the channel improvement
project in order to adjust for this change.
Sanitary Sewer Reimbursement SDC - Fund 442
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end.
Sanitary Sewer Improvement SDC - Fund 443
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end. Reallocates SDC reserves in order to cover SDC credits that were approved for
private development at or near the PeaceHealth complex and provides funds to carry through the remainder of
the fiscal year for additional SDC credit charges.
Attachment 2 Page 6 of 8
Resources Requirements
-$ Operating Expenses:
Development & Public Works (1,737)$
Non-Departmental Expenses:
Reserves (1,932)$
Capital Projects 3,669
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
ODOT IGA 20,466$ Operating Expenses:
Development & Public Works (5,984)$
Non-Departmental Expenses:
Reserves 5,984$
Capital Projects 20,466
Total Resources Adjustments 20,466$ Total Requirements Adjustments 20,466$
Resources Requirements
-$ Operating Expenses:
Development & Public Works (320,000)$
Non-Departmental Expenses:
Interfund Transfers 320,000$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Regional Wastewater - Fund 612
Comments: An error in resolution #2014-5 showed an increase to reserves where the intention was to increase
internal transfer to the Regional Wastewater Capital fund for the replacement of the Willakenzie pump station
discharge valves approved by MWMC resolution #13-10.
SDC Transportation Improvement - Fund 447
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end. Recognizes revenue from ODOT for the I-5 Franklin-Glenwood project and increases
authorized expenditures to be used towards the South Bank Path Extension project in Glenwood.
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end. The Oregon Department of Transportation has completed the final accounting and
closeout for the A Street / Thurston Road Overlays and the City was required to submit additional funding.
SDC Transportation Reimbursement - Fund 446
Attachment 2 Page 7 of 8
Resources Requirements
-$ Operating Expenses:
Fire & Life Safety 50,000$
Non-Departmental Expenses:
Reserves (50,000)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Operating Expenses:
Development & Public Works 25,000$
Non-Departmental Expenses:
Reserves (41,690)$
Debt Service 16,690
Total Non-Departmental Expense (25,000)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
Beginning Cash 126,356$ Non-Departmental Expenses:
Claims Recovery 17,055 Interfund Transfers 17,055$
Reserves 126,356
Total Non-Departmental Expense 143,411$
Total Resources Adjustments 143,411$ Total Requirements Adjustments 143,411$
Insurance - Fund 707
Comments: Authorizes a beginning case adjustment to actual and increases Self-Funded Health Reserves.
Request enables the Operation Division to replace a 3/4 ton work truck that was totaled due to a tree falling on in
Comments: The request will increase the utilities budget for the Booth Kelly complex which has increased due to
weather and business activity. Allocates reserves for Carter Building interest loan payment not budgeted for in
FY14.
Ambulance - Fund 615
Comments: Fire & Life Safety request to transfer funds from reserves into operating budget to cover increased
costs of overtime above FY14 adopted budget for Kelly and Comp days. Increases operating expenditures for FLS
Account Services division to cover workspace redesign related to the merger of Ambulance billing operations and
unexpected expenses related to a change in clearinghouse services.
Booth-Kelly - Fund 618
Attachment 2 Page 8 of 8
Resources Requirements
Transfer from Fund 707 17,055$ Operating Expenses:
Development & Public Works 30,000$
Finance (3,600)
Total Operating Expenses 26,400$
Non-Departmental Expenses:
Interfund Transfer 16,738$
Reserves (26,083)
Total Non-Departmental Expenses (9,345)$
Total Resources Adjustments 17,055$ Total Requirements Adjustments 17,055$
Total Resources Adjustments 780,473$ Total Requirements Adjustments 780,473$
Attest:
Mayor Christine L Lundberg
City Recorder Amy Sowa
Vehicle & Equipment - Fund 713
Comments: Request enables the Operation Division to replace a 3/4 ton work truck that was totaled due to a
tree falling on in in February 2014 storm. Authorizes transfer of Finance computer replacement reserves to cover
the cost of Priority Based Budgeting program in Fund 100.
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 2nd day of June, 2014, by a vote of ______for and