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HomeMy WebLinkAbout05/05/2014 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY MAY 5, 2014 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday May 5, 2014 at 7:06 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Lauren King, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Other a. Earth Day Poster Winners Ross Mills and Loralyn Spiro presented this item. Ms. Spiro described the contest and the number of participants. The winners and honorable mention posters are all on display in the City Hall Lobby through May 12, 2014. She encourages everyone to stop by and look at the artwork. Mayor Lundberg said it is always difficult to choose the winners because all of the posters are wonderful. She came down and presented each of the winners with a certificate: William Boggs — 1 st Place Heather Araujo — 2nd Place Jennifer Ortega — 3rd Place Autumn Jones — 4th Place Ciera Johnson — 5th Place tie Emily Schneider — 5th Place tie Mayor Lundberg thanked everyone for coming out and supporting the students and the poster contest where they get to express their care about the earth. 2. Mayor's Recognition a. National RN Recognition Day Proclamation. Mayor Lundberg read from the proclamation declaring May 6, 2014 as "National RN Recognition Day" and urged Springfield residents to celebrate registered nursing accomplishments and efforts to improve healthcare at every opportunity throughout the year. City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 2 CONSENT CALENDAR I. Claims 2. Minutes a. April 7, 2014 — Regular Meeting b. April 14, 2014 — Council Goal Setting c. April 121,2014 — Work Session 3. Resolutions a. RESOLUTION NO. 2014 -10 —A RESOLUTION TO ACCEPT CITY PROJECT 1)21046: 58th STREET RELIEF SANITARY SEWER LINE & BYPASS MANHOLE. b. RESOLUTION NO. 2014 -11 — A RESOLUTION TO ACCEPT CITY PROJECT P210K JASPER TRUNK SANITARY SEWER PHASE 2 c. RESOLUTION NO. 2014 -12 — A RESOLUTION TO ACCEPT CITY PROJECT P21005: `A' STREET OVERLAY. d. RESOLUTION NO. 2014 -13 — A RESOLUTION TO ACCEPT CITY PROJECT 1`21062: THURSTON ROAD OVERLAY. 4. Ordinances 5. Other Routine Matters a. Authorize City Manager to Enter into a Contract with PacificSource Health Plans, in the Amount not to Exceed $850,000 to Provide 2014 Third Party Administrative Services for City Self- Funded Health Insurance. b. Approve the Gateway Pavement Preservation (P20193) Intergovernmental Agreement No. 29760 Between the City of Springfield and Oregon Department of Transportation and Authorize the City Manager to Execute the Agreement on Behalf of the City. c. Award the Subject Contract to H &J Construction, Inc. in the Amount of $490,912.00 for Project P21078 South Second Street Sanitary Sewer Replacement. d. Authorize the City Manager to Sign a Three -year Audit Services Contract with the Firm Grove, Mueller & Swank, P.C. as Auditors for the City, MWMC, SEDA, and the Regional Fiber Consortium and in the Amount of $45,000 for each of the Three Years. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. City of Springfield Council Regular. Meeting Minutes May 5, 2014 Page 3 Proposed Resolution Setting Local and Regional Wastewater and Stormwater User Fees RESOLUTION NO. 2014 -14 — A RESOLUTION OF THE CITY OF SPRINGFIELD COMMON COUNCIL SETTING LOCAL AND REGIONAL WASTEWATER (SEWER) USER FEES AND LOCAL STORMWATER USER FEES AS SET FORTH IN THE SPRINGFIELD MUNICIPAL CODE Environmental Services Manager Matt Stouder presented the staff report on this item. Each year, the City Council reviews and establishes the rates for local wastewater and stormwater user fees. These rates are established to provide adequate revenue to fund operation and maintenance (O &M) of Springfield's sanitary sewer and stormwater systems, and a portion of the Capital Improvement Program (CIP) for each program. The Council also adopts the user fees set by the Metropolitan Wastewater Management Commission (MWMC) for the Regional Wastewater Program. The City Council reviewed and discussed two options for local wastewater and stonnwater user fee adjustments at its April 28, 2014 work session and selected the proposed rate scenario which provides for a greater level of funding to be invested in capital improvements. Staff has prepared a schedule of user charges for a public hearing, based on the 3% increase in the local wastewater user fees and a 4% increase in the local stormwater user fees. In addition, the Council was informed that the MWMC adopted a 3.5% increase in the regional wastewater user fees that also needs to be incorporated into the schedule of user charges for FY 14 -15. Staff will continue to explore options for a long -term strategy to further reduce pressure on user fees while continuing to meet environmental and regulatory standards. A successful strategy will take multiple years to implement and will, in part, depend on the City's ability to significantly reduce reliance on user rates as a source of capital, by improving the ability of System Development Charge (SDC) revenues to fund a greater portion of the capital investment. This could reduce and /or defer the need to rely on future debt financing and reduce the importance of providing coverage for debt service as an operating budget constraint in the long -term financial forecast. A resolution establishing the local and regional wastewater and local stormwater user fees for FY 14 -15, is provided for Council consideration. Staff request that the Council act on the resolution following the public hearing. If approved, the rates will go into effect on July 1, 2014. Councilor Moore asked what the total increase was for an average household. Mr. Slender said the total was 3.4 %, or $1.94 per month. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 2014 -14. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 4 2. Liquor License Endorsements for the Renewal Period of 2014 -2015 Property Management Specialist Sophia Seban presented the staff report on this item An attached list of 166 businesses will likely be applying to the Development and Public Works Department for their 2014 -2015 liquor license endorsements prior to June 30, 2014. On December 19, 1994, Council approved Ordinance No. 5768 that established specific criteria to be used when reviewing an application for a liquor license endorsement. Council may recommend denial based upon reliable, factual information as it relates to any of the criteria listed in Section 7.302 of the Springfield Municipal Code. Some of the required information for liquor license renewal, i.e., ownership of the establishment, cannot be determined until staff receives the actual application. However, some determination about meeting the listed criteria can be made now since the criteria relates to the level of police activity associated with the establishment. In the Police report, Captain Harrison notes a substantial decrease in police activity compared to last year. The public hearing this evening is scheduled for Council to receive community testimony relative to the liquor license renewal endorsement. At the conclusion of the public hearing, Council is requested to provide one of the following recommendations to the Oregon Liquor License Commission for the license renewal of the listed establishments: 1. Grant; 2. Do Not Grant Unless (applicant demonstrates commitment to overcome listed concerns); 3. Deny, or 4. No Recommendations. At this tithe, staff has no information that would tend to support negative recommendations on these renewals. Accordingly, subject to any public input received at the hearing, and final submission of applications meeting all of the criteria, staff recommends that the Council provide a positive recommendation for renewal to the Oregon Liquor Control Commission. One business was not included in the Police Report since they had not yet opened, but would be eligible for the renewals. Mayor Lundberg opened the public hearing. 1. Dan Larsen, Springfield, OR. Mr. Larsen said in looking at the list of people applying, he noticed that Aquila and Priscilla's was included. Last time he went by their restaurant it looked like they are now closed. Staff will look into that and make any needed corrections. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO GRANT THE LIQUOR LICENSE ENDORSEMENTS FOR THE RENEWAL PERIOD OF 2014 -2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 5 3. Fiscal Year 2014 -2015 One -Year Action Plan of the Eugene - Springfield Consolidated Plan for. Housing and Community Development (City of Springfield section). Housing Program Analyst Kevin Ko presented the staff report on this item. One -Year Action Plans must be submitted to HUD prior to the beginning of each fiscal year as amendments to the five -year Eugene - Springfield Consolidated Plan. The purpose of the annual action plan is to indicate how the cities intend to use federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds to fulfill the priorities established in the Consolidated Plan. This is the fifth and final One -Year Action Plan under the 2010 Consolidated Plan, and covers the period beginning July 1, 2014 and ending June 30, 2015. The City of Springfield receives CDBG funds as an entitlement community and HOME funds as a participant in a HOME consortium agreement with the City of Eugene. CDBG funds are awarded to communities who carry out community development activities directed towards neighborhood revitalization, economic development, and the provision of improved community facilities and services. HOME funding is a housing block grant program allocated to communities to be used for housing rehabilitation, new construction, acquisition and tenant based rental assistance activities. A public hearing was held on April 7, 2014, to review and consider proposed CDBG and HOME funding allocations. Council approved four projects for CDBG funding and one project for HOME funding. Council also approved allocations for grant administration, public services, program and project delivery, and planning. The FY2014 -2015 One Year Action Plan includes the CDBG and HOME funding allocations for projects and activities, and is consistent with the Council's actions of April 7, 2014. The plan must be approved by both the City of Springfield and City of Eugene prior to submission to HUD. In addition to the approved projects, a description of other activities that may be initiated is included in both the CDBG and HOME sections of the Action Plan. The public comment period for the City of Springfield section of the document concludes with the tonight's public hearing. The City of Eugene section of the Action Plan is being adopted separately by the Eugene City Council. The combined Eugene - Springfield One -Year Action Plan will be submitted to HUD on or before May 15, 2014 for review and acceptance. Mayor Lundberg said this was the fifth year of the Plan. She asked if there is another process required to develop new plan. Mr. Ko said staff would begin the process to create a new five -year Consolidate Plan in July or August of 2014. Mayor Lundberg asked if that will include Eugene and Lane County. Mr. Ko said primarily with Eugene. Lane County only has a small portion of the plan. The Action Plans are separate for each city, but the Consolidated Plan was fairly blended between Eugene and Springfield and provides HUD information about what the community looks like. Each jurisdiction will have separate needs, but the data is cumulative for the community. Councilor Moore asked if the total received was less or more than projected City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 6 Mr. Ko said CDBG funds went down about 6% and HOME funds went up about 6% from last year so it was close to a wash. The two are calculated differently. Last year the amounts increased, but the trend is a decrease. It relied on the federal budget so is difficult to know. Mayor Lundberg said she always mentions to our congressman that they need to continue the funding as it makes a direct impact to the community. Our delegation is very sensitive to that and advocated as much as they can on our behalf. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO ADOPT THE SPRINGFIELD SECTION OF THE FY2014 -2015 ONE -YEAR ACTION PLAN. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Annexation of Territory to the City of Springfield — Annex 3.84 Acres of Property Located at 3491, 3521, and 3535 Game Farm Road, Springfield. ORDINANCE NO. I — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND WILLAMALANE PARK AND RECREATION DISTRICT; AND WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT AND THE RAINBOW WATER DISTRICT (FIRST READING). Planner Andy Limbird presented the staff report on this item A request for annexation to the City of Springfield has been received from OneLife Management on behalf of four property owners. The subject properties are located on the east side of Game Farm Road just north of the intersection with Martin Luther King, Jr. Parkway in the Gateway area of north Springfield. The 3.84 -acre site requested for annexation is inside the City's Urban Growth Boundary (UGB) and is contiguous with the City limits. The applicant is requesting annexation to facilitate future redevelopment of the site with a residential care facility. The City Council is authorized by ORS Chapter 222 and SDC Article 5.7 -100 to act on annexation requests. In accordance with SDC 5.7 -155 and ORS 222.040, 222.180 and 222.465, if approved the annexation will become effective 30 days after signature by the Mayor or upon acknowledgement by the State — whichever date is later. The subject property is contiguous with the existing City limits and is currently developed with three single family dwellings, a small filbert orchard, accessory buildings, and access driveways. The four tax lots requested for annexation have an aggregate assessed value of $479,748. Staff advises that future utility system upgrades and extensions are identified for this area of north Springfield so an annexation agreement has been prepared to accompany this request. Upon annexation, the proposed development site would be subject to the Site Plan Review process. The parcels requested for annexation are zoned Low Density Residential and Medium Density Residential with an Urbanizable Fringe Overlay (UF -10) in accordance with the Springfield Zoning Map. Upon annexation, the OF -10 overlay will be removed. City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 7 The annexation area can be served with the minimum level of key urban facilities and services as required in the Eugene - Springfield Metropolitan Area General Plan. The annexation request meets the criteria established in Section 5.7 -100 of the Springfield Development Code. Staff finds the proposal complies with the annexation criteria of approval listed in SDC 5.7 -140, and Council is within its authority to approve annexation of the subject territory to the City of Springfield and Willamalane Park and Recreation District; and withdrawal of the subject territory from the W illakenzie Rural Fire Protection District and the Rainbow Water District. Staff recommends the City Council schedule the ordinance for second reading and adoption. Mr. Limbird displayed some maps showing the property to be annexed. There was interest from the surrounding residents about the notification, in particular the residents of the Patrician Village to the west. Staff assured them their property was not under consideration for annexation, but notice was provided to them as nearby residents. He noted the building and current uses of this property. The purpose of annexation was to facilitate site redevelopment. Sanitary sewer laterals were installed when Deadmond and Game Farm Roads were paved, making connection fairly easy. Mayor Lundberg opened the public hearing. Zach Falk, Portland, OR Mr. Falk represents the applicant, OneLife Management. The applicant received a report that identified a need for Alzheimer's' units. They are proposing a 52 -unit facility that will be more like a home environment. Location close to the hospital is key to them for appointments and medical providers. They will build the facility so it is complimentary to the hospital accented with brick. They will try to get through all of the entitlements this year, and then begin construction next Spring of 2015. Mayor Lundberg asked about access and said she is concerned about the impact on the Patrician neighbors. Mr. Falk said the driveway will be back away from intersection on Game Farm Road. Mayor Lundberg closed the public hearing. NO ACTION REQUESTED. FIRST READING ONLY. BUSINESS FROM THE AUDIENCE Dan Larsen, Springfield, OR — (Mr. Larsen had requested 5 minutes to speak. That request was approved by the Mayor.) Mr. Larsen provided a handout to accompany his testimony. He addressed the issue of medical marijuana. The handout was a police report from the Oregon State Police regarding an investigation involving the narcotics team and some perpetrators who had taken marijuana to distribute to other states. He wants to urge the Council to consider restrictions and rules on medical marijuana dispensaries. Referring to the handout he noted that over 30 pounds of marijuana was seized near Siletz, Oregon through an interagency investigation. Detectives learned that large quantities of marijuana were collected from several medical marijuana locations in Lincoln and Lane counties for shipment both by courier, UPS and FedEx. At the time the search warrant was served, a seven -year old boy was at the residence along with three adults. Two people were charged with child neglect. He re- emphasized the dangers of this drug in our community. He referred to his proposal which was distributed to the Council prior to the meeting regarding regulations for dispensaries. Some of the regulations he proposed included that all owners and PRF be required to have an extensive City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 8 background check paid for by the person that has the dispensary. He believes the city should do this. The State already required it, but word was that people were falling through the cracks and that one of the owners of a local dispensary had a felony conviction in another state. Some of the other regulations he proposed were that all products should be labeled and child proofed, especially the edible forms. Since this is medicine, there should be warnings on the packaging. lie noted some of the warnings that could be listed. He asked if a city employee with a medical marijuana card would be allowed to use this medication prior to reporting to work. If so, he asked if there would be any restrictions. He hadn't seen the State address any of those issues. He felt dispensaries should display a warning on their door for first responders in case of a fire. With all of the case histories he has read, there were firearms involved. First responders also needed to know there may be firearms on site. The City should set up a computer database showing every time a person made a purchase so they could not go from dispensary to dispensary. 2. Mia Nelson, Eugene, OR. Ms. Nelson was representing 1000 Friends of Oregon and was here to discuss the urban growth boundary (UGB) cost estimates shared by staff. She said this was great work and was the most important UGB work in the last seven years as it pointed out real world feasibility. She created a spreadsheet using the figures provided by staff by dividing the total cost to serve each area by the number of developable acres. Each of these was well over $400,000 per acre, not including water, fire, police protection and wetlands, environmental or flood problems. The question to Council was how much the UGB expansion areas will be worth on the market. She referred to a flier for a 90 -acre I -5 industrial site in Salem that had been for sale for $100,000 /acre for years. The flier explained that every problem on this property had been solved. Another handout showed other large lot industrial in the area, which were worth far less than any of the candidate UGB expansion areas. For the last seven years, they had likely all assumed these development costs would be home primarily by the developer, but she asked why a property owner would spend several times more on infrastructure than the finished property would be worth on the market. Johnson Crushers did want to expand onto their twenty acres in Seavey Loop, but may not be able to pay the $1 OM share for infrastructure. They would be better off buying the 44 acres in Creswell for $2.5M. Since no property owner would pay this much to serve large light industrial sites and that only left the City. She asked if they could or would want to subsidize at this cost. The ECONorthwest analysis concluded that Springfield could expect only 1300 industrial jobs total over the next twenty years citywide. She asked how they could justify spending over $1 OOM in taxpayer money to serve 450 acres of farmland, when they have 600 acres of vacant and redevelopable industrial land in the city currently. Those 600 acres is more than enough to accommodate 1300 jobs. They could do much more with $100M working with the land the city already has. She knew a lot of years of planning had gone into the assumption that the city should expand the UGB, but this is game - changing information previous councils did not have. She suggested Council take a step back and make sure the Plan from 2007 still made sense, COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 9 BUSINESS FROM THE CITY COUNCIL 1. Councilor Moore said the Status of Current City Council projects list was great. She noted that the City was going to come back to talk about the medical marijuana dispensary regulations. City Attorney Mary Bridget Smith said Planning Supervisor Jim Donovan and Lauren King from the City Attorney's office went to a statewide training last week about potential medical marijuana regulations last Thursday. Also, Ms. Smith and Ms. King learned more about it during the City Attorney Conference on Friday. They were able to look at some ideas and what other communities were doing. They can bring that information to Council when they come back to discuss those regulations. 2. Councilor Woodrow said she attended the annual meeting of the Neighborhood Watch Program and the Springfield Citizen Police Academy Alumni Association. It was a great turnout. The Neighborhood Watch program would be ramping up to get a lot of participating throughout the community. If anyone wants more information, they can contact Tana Steers from the Police Department or Pain Freeman. 3. Councilor Moore said Mayor Lundberg led an Artwalk last Friday in Eugene. Next Friday, Springfield was going to have a dancing artwalk. She invited everyone to attend. Councilor Woodrow would be leading the walk. Mayor Lundberg said Eugene had been hosting an artwalk longer than Springfield and had built their program over the years to include a lot of families. She was looking forward to Springfield's artwalk beingjust as full. She had met with a group recently to talk about ways to use our plaza area and get more people out for this and other events. 4. Mayor Lundberg said she helped with Women's Build Day for Habitat for Humanity on Saturday. They were having a groundbreaking in Springfield this Saturday. They were still working hard and building great homes for people. BUSINESS FROM THE CITY MANAGER 1. Ratification of the Metropolitan Wastewater Management Commission (MWMC) FY 2014 -15 Regional Wastewater Program Budget and Capital Improvement Program (CIP). Environmental Services Manager Matt Stouder presented the staff report on this item. As provided for in the MWMC Intergovernmental Agreement (1GA), the City of Springfield, the City of Eugene, and Lane County, as governing bodies, must ratify the annual M WMC's Budget and CIP. The FY 14 -15 Regional Wastewater (RWP) Budget and CIP document was approved by the MWMC on April 11, 2014. In preparing and reviewing the Budget and CIP, the MWMC convened three work sessions and a public hearing prior to taking action to adopt the FY 14 -15 MWMC Budget. The FY 14 -15 Budget funds all operations, administrative services, and capital projects planned for the Regional Wastewater Facilities. The approved operating budget is $16.68 million, which includes a total increase of 2.0% ($329,854) in FY 14 -15, when compared to the prior year. The CIP outlines and describes the capital projects planned for the next five years. The FY 14 -15 RWP Budget and CIP document reflects a continued focus on the completion of facilities upgrades City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 10 and expansion, and operations and maintenance activities to provide wastewater treatment for a growing community through 2025 in a manner that protects the public's health and safety, and the environment. The Commission took a corresponding action to adopt a 3.5% increase in regional wastewater user charges in order to fully fund the Budget and CIP. In accordance'with the IGA, the MWMC contracts with the City of Eugene for operations and maintenance services, and with the City of Springfield for administrative services. The budget document provides regional program and budget summaries as well as detailed budgets for services provided by Eugene and Springfield. The budget document also provides information about how the RWP activities are driven by the MWMC established goals and performance measures. The FY 14 -15 RWP Budget and CIP must be approved by the MWMC and ratified by Lane County, the cities of Eugene and Springfield, and then finally adopted by the MWMC, prior to the beginning of the next fiscal year (July 1, 2014). The Eugene City Council is scheduled to ratify the MWMC Budget and CIP on May 12, 2014, and the Board of County Commissioners is scheduled to ratify the MWMC Budget and CIP on May 20, 2014, with MWMC final budget adoption on June 13, 2014. Mr. Stouder said the budget provides for MWMC to cover our existing debt service obligations and allows them to implement the CIP and adequately maintain the facilities in place. It also allows MWMC to meet strict environmental standards that are contained in the NPDES (National Pollutant Discharge Elimination System) wastewater permit. There are no changes in full time employees for MWMC. There is a 1.1% overall increase in personnel costs and a 3% increase in materials and services. The system development charge (SDC) revenues are on target, in part thanks to the building activity at the University of Oregon and some local development. The MWMC capital budget has been stabilizing. That may change in the future as they take on new permits and regulations. Mr. Stouder noted that staff would be back before Council during a work session on May 27 to provide an overview of MWMC. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO ADOPT A MOTION RATIFYING THE FY 2014 -15 REGIONAL WASTEWATER PROGRAM BUDGET AND CAPITAL IMPROVEMENT PROGRAM (CH'). THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Council Goal Setting Projects Update Assistant City Manager Jeff Towery presented this item. During Council Goal Setting last month, Council identified an interest in focusing on the redevelopment of Glenwood. Over the last couple of weeks, staff has begun the process of creating an inventory of several issues. During the May 19 work session, staff will provide an overview of the information. Tonight was a preview of the type of information being gathered. Staff is compiling a list of all projects, initiatives and programs related to Glenwood, particularly to the implementation of the Glenwood Refinement Plan. They are also compiling a list of those future projects related to Glenwood that aren't underway yet. They are identifying staff resources dedicated to working on those projects and identifying other things those staff members are working on to give Council a sense of the other work related responsibilities. From the Goal Setting Session, they took away a challenge to think about a different way to deliver these project and initiatives, and to identify some key roles and responsibilities for the Council as a collective body or as individual elected City of Springfield Council Regular Meeting Minutes May 5, 2014 Page 11 officials. They hoped to have a draft of all of that information to bring to the May 19 work session. During that work session, staff will ask the Mayor and Council to review the information, ask questions and provide guidance on whether or not it is the kind of information they need to make policy choices about work plans and priorities. Mayor Lundberg asked for the expected timeline for the Environmental Analysis for Franklin Boulevard. Mt. Towery said staff has a meeting scheduled with the Federal Highway Administration next week and hoped to get word from them about their direction or decision about whether or not the City has completed all the necessary work for the environmental review of Franklin. A positive decision will be that the City has completed or come close to completing the environmental review work. Staff can provide the latest information on that subject during the meeting on May 19. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:54 p.m. Minutes Recorder Amy Sowa /'� C /Christine L. Lundberg Mayor Attest: City Recor er