HomeMy WebLinkAboutItem 06 & 07 Acceptance of Project P21005 'A' Street Overlay and Project P21062 Thurston Road Overlay AGENDA ITEM SUMMARY Meeting Date: 5/5/2014
Meeting Type: Regular Meeting
Staff Contact/Dept.: Kristi Krueger/DPW Staff Phone No: 726-4584
Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and
Facilities ITEM TITLE: ACCEPTANCE OF PROJECT P21005; ‘A’ STREET OVERLAY AND PROJECT
P21062; THURSTON ROAD OVERLAY
ACTION REQUESTED:
Adopt or reject the following resolutions:
A RESOLUTION TO ACCEPT CITY PROJECT P21005; ‘A’ STREET OVERLAY
and A RESOLUTION TO ACCEPT CITY PROJECT P21062; THURSTON ROAD OVERLAY
ISSUE STATEMENT: The work on these projects has been completed by Eugene Sand Construction, Inc., and final inspection, paperwork, and approval has been completed by City Staff.
The Projects are now ready for City Council to formally accept the work.
ATTACHMENTS: 1. P21005 “A” Street Overlay Acceptance Resolution 2. P21062 Thurston Road Overlay Acceptance Resolution
DISCUSSION/ FINANCIAL IMPACT:
The preservation of “A” Street was identified as a priority in FY 2009 due to the vacation of “B” Street between 4th and 5th Streets and the relocation of Lane Transit
District bus routes to “A” Street. Preservation of Thurston Road was identified as a
priority through the pavement management system. The projects were postponed due to funding shortages in in the City Street fund, until the City was successful in
securing Federal Surface Transportation Program-Urban (STP-U) funds in FY
2012. To save time and money, the construction of the ‘A’ Street Overlay and the Thurston Overlay projects were combined into one construction project.
The project included the following:
• Pavement repair and overlay.
• Curb and gutter repair.
• Striping
• Decorative LED lighting (“A” Street only).
• Sidewalk ramp ADA upgrades (Thurston Road only).
Funding for the projects was provided by $1,149,246 in STP-U funds and a City of
Springfield programmed a local match of $361,000. The total cost to complete the projects was $1,025,833.23 and included $800,213.94 for construction, $220,365
for consultant design services and construction management, $37,610.07 in City staff costs, and $1,493.22 in other miscellaneous costs. $162,000 in STP-U savings was transferred to the Glenwood Riverfront Path Extension project and City match
fund savings were returned to the Transportation SDC Fund.
All work done under this contract has been completed and inspected by the City
Engineer and found to be satisfactory.
RESOLUTION NO. _______
Acceptance
WHEREAS, work on the improvement described below has been fully completed and
has been duly inspected by the City Engineer of the City of Springfield:
P21005, ‘A’ Street Overlay
WHEREAS, said work was found to be in conformance with the terms of the contract
now on file in the City Recorder’s office; and,
WHEREAS, it is the recommendation of the City Engineer that this improvement project be accepted and permanently included in the improvement maintenance program of the City of
Springfield.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Common Council of the City of Springfield does hereby accept for future
maintenance the above-described project and accepts said improvement from the
contractor involved.
2) This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, this 5th day of May,
2014.
Adopted by a vote of ____ for and ____ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
REVIEWED & APPROVED AS TO FORM
Joseph J. Leahy DATE: January 1, 2008
OFFICE OF CITY ATTORNEY CITY OF SPRINGFIELD
Attachment 1, Page 1 of 1
RESOLUTION NO. _______
Acceptance
WHEREAS, work on the improvement described below has been fully completed and
has been duly inspected by the City Engineer of the City of Springfield:
P21062, Thurston Road Overlay
WHEREAS, said work was found to be in conformance with the terms of the contract
now on file in the City Recorder’s office; and,
WHEREAS, it is the recommendation of the City Engineer that this improvement project be accepted and permanently included in the improvement maintenance program of the City of
Springfield.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Common Council of the City of Springfield does hereby accept for future
maintenance the above-described project and accepts said improvement from the
contractor involved.
2) This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, this 5th day of May,
2014.
Adopted by a vote of ____ for and ____ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
REVIEWED & APPROVED AS TO FORM
Joseph J. Leahy DATE: January 1, 2008
OFFICE OF CITY ATTORNEY CITY OF SPRINGFIELD
Attachment 2, Page 1 of 1