HomeMy WebLinkAboutItem 01 NEDCO Downtown Mobile Food Vendor Program AGENDA ITEM SUMMARY Meeting Date: 4/28/2014
Meeting Type: Work Session
Staff Contact/Dept.: Kevin Ko/DPW Staff Phone No: 541-726-2302
Estimated Time: 20 minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Encourage Economic
Development and
Revitalization through Community Partnerships ITEM TITLE: NEDCO DOWNTOWN MOBILE FOOD VENDOR PROGRAM
ACTION REQUESTED: Review the revised NEDCO Downtown Mobile Food Vendor Guidelines. Provide additional guidance to staff regarding Council’s vision for the management and
administration of the program, discuss how closely the revised guidelines reflect Council’s vision, and propose additional changes and modifications to the
guidelines Council deems appropriate.
ISSUE
STATEMENT:
On March 24, 2014 a worksession was held to discuss the Downtown Food Cart
Program. Council expressed concerns about parts of the Mobile Food Vendor Guidelines as presented by NEDCO, and asked staff to work with NEDCO on
making revisions to the guidelines that address these concerns. Council also asked
NEDCO to contact downtown businesses for input and feedback on the Mobile Food Vendor Program. Staff and NEDCO are presenting the revised guidelines and
additional programmatic information to Council.
ATTACHMENTS: 1. Council Briefing Memo 2. Revised Draft NEDCO Downtown Mobile Food Vendor Guidelines 3. City Ordinance No. 6298
4. Map of Downtown Redevelopment Area (Mobile Food Vendor Program Zone)
5. NEDCO Downtown Businesses Outreach Summary and List
6. NEDCO Program Outreach One-Pager
DISCUSSION/ FINANCIAL IMPACT:
On July 22, 2013, Council adopted Ordinance 6298 which authorized a Food Cart Program on City-owned street, sidewalks, rights-of-way and public open spaces in
the downtown core. The City Manager is the administrator of the program and may delegate the administration of the program to another agency. The Neighborhood Economic Development Corporation (NEDCO) received a 2012 CDBG allocation
to develop a Food Cart Program and provide micro-business incubation services. NEDCO is proposing to administer and manage the Downtown Mobile Food Vendor Program on behalf of the city, and has submitted draft guidelines for
review. Upon satisfactory review, the City Manager and NEDCO may enter into an agreement to delegate administration of the program to NEDCO. The anticipated launch date for the program is May 15, 2014.
NEDCO’s Downtown Mobile Food Vendor Program covers only activities
occurring on its property and on City owned streets, sidewalks, rights-of-ways and
public open spaces within the Downtown Food Vendor Program Zone (see map). It does not cover activities occurring on privately owned property, or on properties
outside of the identified zone.
Staff has worked with NEDCO staff to address concerns raised by Council at its
worksession on March 24, 2014. Being presented in this packet are the updated guidelines incorporating input from staff and Council. NEDCO staff will be present to answer questions from Council about the updated guidelines and discuss
their outreach efforts and meetings with downtown businesses.
M E M O R A N D U M City of Springfield
Date: April 17, 2014
COUNCIL
BRIEFING
MEMORANDUM
To: Gino Grimaldi
From: Len Goodwin, DPW Director
Kevin Ko, Community Development Analyst
Subject: Downtown Mobile Food Vendor Program
ISSUE: At a worksession on March 24, 2014, Council shared its comments and concerns about the proposed Downtown Mobile Food Vendor Program. Council directed staff to work with NEDCO to revise the Mobile Food
Vendor Guidelines and to meet with existing downtown businesses to discuss the impacts that the Mobile Food Vendor Program may have.
DISCUSSION:
Staff from the Development and Public Works Department and the City Attorney’s Office met with NEDCO staff to review Council’s comments and suggestions regarding the Mobile Food Vendor Guidelines. The guidelines
have been updated, and include the following changes:
• Indemnity clause has been added
• Vendor liability insurance limits changed from $2M/$3M to $1M/$2M
• Smoking clause has been removed
• Language that dilutes NEDCO’s program management responsibility has been removed
• Terms such as “aesthetically pleasing” and “family-appropriate” have been removed
• Grown locally is defined as “grown or produced within the State of Oregon”
• Clause prohibiting generators and clarifying electrical access has been added
• Appeals/Grievance clause has been added
An additional influence on the Mobile Food Vendor Program is the understanding that Main Street and South A Street are ODOT highways. City staff have been in discussion with ODOT about including these streets in the
Food Cart Program coverage area. ODOT has not yet made a determination that would allow food vending from Main Street or South A Street. Until such a determination is made, these streets will be removed from the
coverage area. This limitation has been incorporated into the guidelines.
NEDCO is proposing an upper limit of 25 food vendors, which include vendors on streets/sidewalks, in the City Hall plaza, in the Sprout! parking lot and in other off street locations. A clause that limits the number of food
vendors may be included in the agreement between NEDCO and the City Manager, and may be adjusted as the program matures. NEDCO proposes to start the program on May 15, 2014.
NEDCO will not receive any payment from the City to administer and manage the program. NEDCO’s
proposed monthly fee schedule is 6% of sales up to a maximum of $100 ($50 in winter months). For comparison, Eugene’s Food Cart Program fees are 6% of sales or $100 ($50 in winter months) whichever is
greater. The fee will be paid to and retained by NEDCO. See attachment 2, page 10 for fee schedule details. The NEDCO fee schedule is significantly different from the $35 annual fee currently proposed for mobile food
carts operating as Transient Merchants under Section 7.470 of the Municipal Code.
NEDCO staff has been actively soliciting input and comment on the Mobile Food Vendor Program and guidelines from downtown businesses. They will be available to discuss their efforts and results with Council.
RECOMMENDED ACTION:
Review the updated NEDCO Downtown Mobile Food Vendor Guidelines. Provide guidance to staff regarding Council’s vision for the management and administration of the program, discuss how closely the updated
guidelines reflect Council’s vision, and propose additional changes and modifications to the guidelines Council deems appropriate.
Attachment 1, Page 1 of 1
Downtown Springfield
Mobile Food Vendor Guidelines
Downtown Springfield Mobile Food Vending Program
NEDCO (Neighborhood Economic Development Corporation)
212 Main St.
Springfield, OR 97477
Phone: 541-345-7106
Fax: 541-345-9584
Email: sprout@nedcocdc.org
Attachment 2, Page 1 of 11
These guidelines are subject to change. All participants will be notified of any changes if/when they occur
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1. WHAT IS SPROUT!
Sprout! is a community food hub that increases local food consumption and impacts the local food
economy. Fresh local foods fuel our bodies and bring people together. They also improve our economy
and create jobs. Even just increasing local consumption by 1% will keep millions of dollars circulating in
Lane County every year.
• We provide communities with dependable access to a diverse palette of artisan foods,
contributing to a vibrant Downtown Springfield.
• We provide entrepreneurs with production capacity and business resources, cultivating a strong
local food industry.
• We provide food businesses with local distribution outlets and the facility to create new
products, building a more sustainable food system.
NEDCO (Neighborhood Economic Development Corporation), a private, non-profit Community
Development Corporation founded in 1979, manages Sprout! Regional Food Hub and its related
programs.
NEDCO collaboratively builds human and capital assets to strengthen neighborhoods and broaden
participation in community ownership and governance. Toward this end, Sprout! Regional Food Hub is
a regional gathering place for producers and consumers of local food - a commissary Kitchen where food
entrepreneurs can access a certified preparation facilities reliably and affordably - a Marketplace where
consumers can come together year-round to purchase locally grown and prepared food - a business
incubator program that offers a comprehensive slate of entrepreneurial development services to help
small businesses in the food industry Hatch their most innovative ideas.
2. MOBILE FOOD VENDING PROGRAM
NEDCO’s Mobile Food Vending Program supports public food vending in and on behalf of the City of
Springfield, specifically within the Downtown Core (as outlined in the “Vending Zone Definition” section
of these guidelines), through facilitation and management of requisite permitting for mobile food
vendors.
This program seeks to understand applicants’ interests, goals, and capacity, issue permits based on an
analysis of these elements, and offer services to help remove boundaries toward entrepreneurial
growth. This includes verifying that vendors have the necessary licensing and insurance to serve and sell
prepared food to the public, processing applicable fee payments, and ensuring that vendors are
operating to the standards outlined in these general guidelines.
Mobile food vending is permissible on a year‐round basis. In order to address the unique circumstances
and opportunities encountered at different times of the year, each vending year will be divided into two
seasons.
Attachment 2, Page 2 of 11
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VENDING SEASONS
• Spring/Summer – May 1 – October 31
• Autumn/Winter – November 1 – April 30
NEDCO reserves the right to refuse any prospective vendor’s application. Additionally, NEDCO reserves
the right to modify these guidelines to clarify issues or circumstances that may not be addressed directly
in these guidelines. NEDCO, along with all related programs, does not discriminate on the basis of race,
color, religion, sex, national origin, age, sexual orientation and any other protected groups or classes
covered under law or disability.
NEDCO reserves the right to prohibit anyone from selling and to prohibit any product from being sold
through the Mobile Food Vending Program.
All food products sold must be grown or prepared in compliance with Oregon Department of Agriculture
(ODA), Lane County Environmental Health, and NEDCO’s Mobile Food Vending Guidelines to ensure
high quality offerings and consumer safety.
VENDING ZONE DEFINITIONS
The Mobile Food Vending Program permits public food vending within Springfield’s Downtown Core.
This includes the area encompassed within and including the following four street boundaries:
• Southern border: South A street
• Eastern border: 10th St
• Northern border: B St
• Western border: Mill St.
• Due to state highway restrictions, vending from vehicles parked on Main Street or South A
Street is prohibited until further notice.
•
Vending is only allowed from specific, permitted locations within this area. Vending locations are
approved or denied based on the following criteria, in no particular order:
• Identified preference of the Mobile Food Vendor
• Impact on existing, brick-and-mortar businesses within the Vending Zone
• Compatibility, safety, and public access considerations
Mobile Food Vendors are encouraged to identify locations within the Vending Zone that are uniquely
suited to their offerings, intended market, and hours of operation. These preferences will be reviewed
by NEDCO staff as part of the vendor application process. Any vendor wishing to change or add a
location outside of the seasonal application renewal process must do so in writing and pending
approval. Additionally, approved vending locations may be assigned where necessary.
Vending may occur from public parking spaces and on other public grounds within the identified
Vending Zone and as permitted. Posted parking limits do not apply to food carts that are actively
Deleted: NEDCO, in partnership with the City of Springfield, seeks to provide a welcoming, vibrant environment for consumers. A significant part of this atmosphere is due to the enthusiasm of our
vendors to provide creative, delicious offerings in a
manner that is aesthetically engaging, informative,
and unique.¶
Deleted: Aesthetic
Attachment 2, Page 3 of 11
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vending, however Mobile Food Vendors are required to submit intended hours of operation, as outlined
below.
HOURS
Mobile Food Vendors may request to actively vend to the public at any hour of the day. Hours of
operation are to be submitted and evaluated as part of the vendor application process.
Each vendor is expected to operate a minimum of five hours a day ‐‐ five days a week during the
summer season and three hours a day ‐‐ five days a week in the winter season. Vendors must operate
a minimum of 20 days per month. Mobile Food Vendors are expected to abide within these guidelines
and their approved hours of operation unless written permission is granted by NEDCO.
MENU OFFERINGS
Mobile Food Vendor Applications shall indicate a complete accounting of intended products to be sold.
Vendors intending to have a seasonal or rotating menu of products available must state this intent in
writing upon application, describe the theme and/or defining characteristic of their changing offerings,
and provide an explanation of how products will change over time. Sales shall be limited to approved
offerings. Vendors wishing to amend their menu are expected to notify NEDCO in writing, pending
approval.
Duplication of offerings sold by other Mobile Food Vendors or adjacent Downtown businesses is
discouraged and will be reviewed upon application.
Mobile Food Vendors are expected maintain a level of quality and quantity commensurate with that
expected of any commercial business establishment.
NEDCO encourages the use of Oregon-grown/produced ingredients whenever possible. Please contact
Sprout! staff for support toward local sourcing of ingredients where needed.
HEALTH AND SANITATION STANDARDS
Mobile Food Vending Units shall conform to all City and County standards for production and sale of
prepared food to the public. Any unit selling food to the public must be inspected and licensed by:
Lane County Health and Human Services:
151 W. 7th Avenue, Eugene, OR (541) 682‐4051 (Se habla Español)
www.lanecounty.org/HHS
NUMBER OF UNITS PER BUSINESS/VENDOR
Vendors wishing to operate more than one Mobile Food Unit are expected to indicate such in writing
upon application. Individual vendors may apply to operate multiple units, however priority will be given
to a diverse landscape of vending businesses and offerings.
3. FOOD UNIT REQUIREMENTS
INSURANCE
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Attachment 2, Page 4 of 11
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All Mobile Food Vendors are required to have liability insurance coverage with a face amount of
$1,000,000 and $2,000,000 aggregate. NEDCO and the City of Springfield must be named as additionally
insured (see specific verbiage below). Check with your insurance carrier for vendor coverage. Once you
have verified that you have the required level of liability coverage, please provide either a current
certificate of insurance or your agent’s contact information along with the Vendor Application. For
referrals to agencies that can provide this type of insurance, please contact Sprout! Staff.
The City, its employees, officials and agents will be named as an Additional Insured where operations
are being conducted related to this contract, on the General Liability policy as respects to work or
services performed under this agreement to the extent that the death or bodily injury to persons or
damage to property arises out of the fault of the Independent Contractor or the fault of the
Independent Contractor’s agents, representatives or subcontractors. This insurance will be primary over
any insurance the City may carry on its own.
INDEMNIFICATION & HOLD HARMLESS
Mobile Unit Vendor, herein referred to as Independent Contractor shall defend, indemnify and hold
harmless City of Springfield and NEDCO from and against all liability or loss and against all claims or
actions based upon or arising out of damage or injury to persons or property caused by or sustained in
connection with the performance of this Contract by Independent Contractor except, pursuant to ORS
30.140, for losses, claims, or actions resulting from the sole negligence of City or NEDCO.
The Independent Contractor shall assume all responsibilities for the work, and bear all losses and
damages directly or indirectly resulting to the Independent Contractor, the City, NEDCO, or to others on
account of the character or performance of the work, unforeseen difficulties, accidents, or any other
cause whatsoever. The Independent Contractor shall assume defense of, indemnify and save harmless
the City, its officials, agents and employees, and NEDCO, its officials, agents and employees, from all
claims, liability, loss, damage and injury of every kind, nature and description, directly or indirectly
resulting from activities in the performance of the Contract, the ownership, maintenance or use of
motor vehicles in connection therewith, or the acts, omissions, operations, or conduct of the
Independent Contractor or any Subcontractor under the Contract or any way arising out of the Contract,
irrespective of whether any act, omission or conduct of the City or NEDCO connected with the Contract
is a condition or contributory cause of the claim, liability loss, damage or injury and irrespective of
whether act, omission, or conduct of the Independent Contractor or Subcontractor is merely a condition
rather than a cause of a claim, liability, loss damage or injury. The Independent Contractor shall not be
liable for nor be required to defend or indemnify, the City or NEDCO relative to claims for damage or
damages resulting solely from acts or omissions of the City, its officials, agents or employees, or NEDCO,
its officials, agents or employees. The absence of or inadequacy of the liability insurance required and
outlined in the previous section shall not negate Independent Contractor’s obligations in this paragraph.
LICENSES
Vendors must submit copies of all required licenses and certifications with their application packet and
are required to have them available for inspection during vending hours. Please see the Resources
section of this packet for contact information. Vendors are expected to pay any fees related to all
regulatory permits and appropriate licensing.
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Attachment 2, Page 5 of 11
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6 | Page Springfield Mobile Food Vending Program Vendor Guidelines
Vendors are responsible for maintaining compliance with all state and federal licensing regulations
regarding the production, sale, and sampling of their products. This includes food handler’s license, Lane
County Environmental Health Mobile Food Unit license, commissary kitchen verification (where
appropriate) and others. Vendors who do not comply with applicable state and local regulations may be
excluded from vending and forfeit any assessed fees. It is the vendor’s responsibility to ensure that they
are operating their business in compliance.
All Mobile Food Vendors must:
• Possess and submit a valid Oregon food handler’s card or ServSafe certification
• Possess a Lane County Environmental Health Mobile Food Unit license
• Be at least 16 years old.
UNIT SPECIFICATIONS
The mobile unit shall be a single, self-contained unit on wheels, so that the operator is capable of
storing, preparing, and serving all items on or in the food cart. All mobile units must be readily mobile.
Mobile unit designs must be submitted and should be scale-drawn or photographed in detail. Structural
integrity of the unit must be highlighted with special attention to overturning and rolling resistance.
Mechanical and electrical heaters and lights, such as those powered by propane, butane, and electricity
must be installed and operated in accordance with adopted mechanical and electrical codes. Electrical
appliances and equipment must be of a type approved for use in exterior locations with shielding and
grounding appropriate for such use.
A building permit is not required for a mobile food unit as defined in the Oregon Vehicle Code, as long
as:
• The vehicle is on wheels at all times. (That it be able to be moved)
• It is not enclosed by a structure, attached to a structure, or otherwise restricted from being able
to be moved at all times.
• It does not require a special permit from the Oregon Department of Transportation to be
moved.
• Connection to onsite electrical is via a flexible cord plugged into a receptacle; no hard-wired
connection allowed.
• There is no piped connection to water service or wastewater piping.
The Mobile Food Vending Program exists to enhance and contribute to the economic and aesthetic
value of Downtown Springfield. Mobile Unit designs will be reviewed upon application and will include
the following considerations:
• Visual impact of design materials and colors.
• Thorough application surface finishes including paint or varnish, sanded or otherwise corners,
edges and details.
• Well-fitting, thorough installation of all awnings, umbrellas and canopies.
• Clear and appropriate business branding/signage. All signage and graphics are expected to be of
professional quality.
Deleted:
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Deleted: Aesthetic
Deleted: , aesthetically pleasing
Attachment 2, Page 6 of 11
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7 | Page Springfield Mobile Food Vending Program Vendor Guidelines
The above mentioned details shall be submitted upon application. Photographs, brochures or other
items that illustrate proposed design are encouraged. All items are non-returnable.
Vendor shall assume all costs associated with the construction, transportation, operation, and
maintenance of the cart.
MOBILITY OF UNIT
“Mobile Food Unit” means “a wheeled vehicle of such size and weight that it may be readily wheeled,
moved, towed or driven to and from a location”. Vehicles delivering and picking up a unit may not enter
a downtown pedestrian area unless pre-approved by NEDCO.
AMPLIFIED MUSIC
Vendors may use amplified music to establish ambiance and enliven the vending environment. All music
played must be free of vulgarity, and played at a volume appropriate for easy verbal conversation, food
ordering, and service. NEDCO reserves the right to limit this privilege at any time relating to, but not
limited to, any concerns and/or complaints that may be submitted.
4. OPERATIONS
VENDOR SIGNAGE
Business Name: Each vendor must display attractive signage identifying their operation. The sign must
be legible and easy to see. Promoting your locality to Springfield is encouraged. Significant updates or
changes to a vendor’s sign after the initial application process must be presented and approved by
NEDCO for use in Downtown Springfield. NEDCO approval of vendor signage will be based on legibility,
aesthetic quality, and compliance with related City of Springfield sign code.
Ingredients and Sourcing: Vendors are encouraged to list and advertise ingredients that are sourced
locally (grown or produced within the State of Oregon). For support in local sourcing of specific
products, please contact Sprout!/NEDCO staff for resources. Additionally, where appropriate, vendors
are required to list product ingredients according to Health Dept. regulations.
WASTE REMOVAL/CLEANUP
Vendors are expected to keep the area around their vending location clean and free of litter generated
by their operation, and dispose of waste in a container/receptacle provided by the vendor. Use of the
city trash receptacles for vendor trash in prohibited. Each vendor is expected to provide adequate
waste containers for both customer and vendor use.
GENERATORS/ELECTRICAL ACCESS
Generators are not approved for use on public property during vending activities. Public vending
locations do not include electrical access and Mobile Food Vendors are prohibited from utilizing public
utilities during vending activities.
DISPLAY OF PERMITS
Deleted: family-appropriate,
Deleted: Any major signage that is updated
Deleted: SMOKING ¶
While smoking in a food service environment is not encouraged, Springfield does not prohibit smoking in Downtown, outdoor public spaces. Vendors must comply with all related state regulations.¶
Attachment 2, Page 7 of 11
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8 | Page Springfield Mobile Food Vending Program Vendor Guidelines
Vendor shall obtain and display as required all necessary permits or licenses including, but not limited
to, Food Handler's Cards, Lane County Health permits and Mobile Vending Permit. Vendor shall pay for
all permits and appropriate licensing.
COMPLIANCE WITH LAWS
Vendor activities shall comply with all Federal, State and local laws where applicable.
VENDOR AUTONOMY
Each Mobile Food Vendor is an independent contractor, free from the direction and control of the City
of Springfield and NEDCO except for the provisions of the applicable guidelines outlined in this
document and City laws and ordinances.
5. APPLICATION PROCESS
Prospective Mobile Food Vendors must complete a Mobile Food Vending Application and provide proof
of current food handler’s card, appropriate liability insurance, and appropriate licensing as outlined
above. See the Mobile Food Unit Requirements section of these guidelines for more details. NEDCO
may also request other business planning documents to aid in the review process. Applications will be
considered submitted upon complete delivery of all required documentation and materials.
The Mobile Food Vending Program is designed to enhance and increase economic activity in downtown
Springfield. Applications will be evaluated based on, but not limited to the following aspects:
• Current menu offering and cart aesthetics.
• Potential direct impact on other Downtown businesses operating within proximity of proposed
vending location(s).
• Vendor’s ability to demonstrate viable and unique business idea that supports a positive and
vibrant community in downtown Springfield.
PRE‐SEASON APPLICATIONS
Please allow at least 2 weeks for processing vendor applications. Vending locations are limited, so
vendors will be considered based on vending readiness, uniqueness of product offering, timely
application submission, and locality to Springfield area.
A non-refundable $30 application fee must be included with the application. This fee will serve as a
participation fee for the vendor and will help defray administrative costs NEDCO.
ONGOING APPLICATIONS
Ongoing seasonal applications are accepted based on vending location availability. Please allow at least
2 weeks for processing vendor applications.
Attachment 2, Page 8 of 11
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9 | Page Springfield Mobile Food Vending Program Vendor Guidelines
APPLICATION DECISIONS
The integrity of the Mobile Food Vending Program is the responsibility of NEDCO. NEDCO reserves the
right to reject or accept any or all applications, to waive any formalities of the program, to change any of
the specifications or requirements, and/or to accept the application deemed to be in the best interests
of the program. Any application decision is final unless otherwise noted. Once the application is
received with the application fee, along with all required licenses, certifications, and insurance
information, the vendor will be notified if they are approved or declined to vend.
APPEALS / GRIEVANCES
Any individual wishing to appeal an application decision or submit a grievance relating to the Mobile
Food Vending Program, the activities of program participants, or guideline compliance must do so in
writing to NEDCO. All submitted appeals and grievances investigated and addressed in a timely manner
by NEDCO staff. Mobile Food Vendors who submit such a grievance will be expected to behave in a
professional manner while their complaint is under investigation.
6. PROGRAM PERMITTING AND CONTRACTS
Vending Permits along with the signed Mobile Food Vendor Compliance Agreement will serve as a
vending contract for the seasonal term identified. Permits are valid on a seasonal basis, to be renewed
each season.
Once a vending permit is approved and provided by NEDCO, the permit shall not be transferable to
another contractor or subcontractor without full and written consent from NEDCO. The applying
vendor's responsibility for compliance with all rules and regulations herein shall remain if NEDCO agrees
to assignment of a subcontractor.
7. FEES AND PAYMENTS
FEES AND RATES
Each vendor is expected to submit a non-refundable $30 application fee with their application.
Vending location rental is available on a monthly basis at the following rates per unit:
• Spring/Summer (5/1 ‐10/31): 6% of the gross monthly sales up to a maximum of $100 per
month
• Autumn/Winter (11/1 ‐4/30): 6% of the gross monthly sales up to a maximum of $50 per
month
Other Fees
Deleted: , on behalf of the City of Springfield
Deleted: City of Springfield
Attachment 2, Page 9 of 11
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10 | Page Springfield Mobile Food Vending Program Vendor Guidelines
• Attorney’s Fees: Vendor shall pay any attorney fees and court costs incurred by NEDCO for the
purpose of enforcing the terms of these guidelines or the Mobile Food Vendor Compliance
Agreement.
PAYMENTS
Fee and rental payments must be made by check or money order, made out to NEDCO.
Each vendor must pay the first and last month's base rent per unit, prior to starting their operation. This
rate is equal to the seasonally applied maximum cap as stated above. The first month begins on the 10th
of the month immediately following a vendor’s application approval. Subsequent fee payments are due
by the 10th of each month. All or part of the last month’s rental payment may be withheld to cover fees
or late payments where applicable. The last month's rent is non-refundable if the vendor chooses to
operate less than one month.
LATE PAYMENTS AND RETURNED CHECKS
Permitted vendors will incur a late fee of $50 for payments made after the 10th of the month.
A $15.00 returned check charge, over and above the amount of the check, is levied on all returned
checks. If more than two returned checks are received from any business or entity, only a cashier’s
check or money order will be accepted from that party for the remainder of the season. Returned
checks constitute nonpayment and thus other penalties including loss of vending privileges may apply.
Excessively late payments and/or repetitive late payments may result in loss of vending privileges.
RECORDS AND REPORTING
Vendors shall maintain complete, detailed, and accurate records of all business transactions and shall
make those records available to the City of Springfield or NEDCO for audit upon request.
Failure to maintain and submit accurate sales records and make payments when due may result in a late
fees or cancellation of the Mobile Food Vending permit.
8. PROGRAM EVALUATION
Vendors are expected to cooperate with efforts on behalf of NEDCO staff, interns and volunteers to
evaluate and analyze the economic impact of the Mobile Food Vending program and related activities.
This may include periodic questionnaires and reporting related to production and/or sales. Consistent
with the stated mission of NEDCO, this data serves to develop a better understanding of the economic
impact of the Mobile Food Vending Program on vendors, their customers, surrounding businesses,
Downtown Springfield and the region.
9. RESOURCES
Lane County Health and Human Services
Deleted: this agreement
Deleted: <#>.¶
Attachment 2, Page 10 of 11
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2 | Page Springfield Mobile Food Vending Program Vendor Guidelines
151 W. 7th Avenue, Eugene, OR
Phone: (541) 682-4051 (Se habla Español)
www.lanecounty.org/HHS
Lane County Food Handlers Permits
151 W. 7th Avenue, Eugene, OR 97401
Phone: (541) 682-4051
Oregon Department of Agriculture
Food Safety Division
635 Capitol Street NE , Salem, OR
Phone: 503-986-4720
10. PROGRAM ADMINISTRATION/NEDCO STAFF
NEDCO has a full-time professional staff that sets policy and coordinates Sprout! programs. NEDCO staff
directly involved with the Mobile Food Vending Program include:
· Dave Johnson, Food Hub Operations Supervisor
· Ross Kanaga, Kitchen Coordinator
· Aaron Rourke, Sprout! Program Assistant
· Sarai Johnson, NEDCO Assistant Director
In addition to NEDCO staff, designated interns and volunteers to be named may act as a conduit of
information between vendors, customers, and NEDCO.
Please visit www.sproutfoodhub.org to download your
Mobile Food Unit Vendor Application
Attachment 2, Page 11 of 11
Attachment 3, Page 1 of 2
Attachment 3, Page 2 of 2
DOWNTOWN MOBILE FOOD VENDOR PROGRAM COVERAGE – Includes all city-owned streets, sidewalks, open spaces and rights-of-
ways within the area outlined. Includes the sidewalks on both sides of Mill Street, South A Street, 10th Street and B Street. Vending
is only allowed from specific permitted locations within this area as authorized by NEDCO and the City of Springfield. IMPORTANT:
Main Street and South A Street are state-owned highways. Vending from vehicles parked on these streets is prohibited until further
notice.
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For more informaƟon, please contact sprout@nedcocdc.org | www.nedcocdc.org | 541‐345‐7106
Downtown Springfield Mobile Food Vending Program
NEDCO’s Mobile Food Vending Program supports public food vend‐
ing in the City of Springfield, specifically within the Downtown
Core, through facilitation and management of requisite permitting
for mobile food vendors.
Mobile Food Units have been increasingly popular all over the
country and right here in Lane County. These small, low‐overhead,
low‐barrier to entry businesses are a ripe opportunity for vendors,
customers and municipalities alike. These businesses add to the
appeal of a commercial district, diversify business offerings quickly,
refresh and rotate easily, and create foot traffic where they are lo‐
cated.
NEDCO seeks to provide a welcoming, vibrant environment for con‐
sumers. A significant part of this atmosphere is due to the enthusi‐
asm of businesses to provide creative, delicious offerings in a man‐
ner that is aesthetically engaging, informative, and unique. Our
goal is to promote a collaborative Downtown business environ‐
ment that is rich with culture and variety.
What does this mean for Downtown?
Equitable access to locally grown and produced food builds
community health and economic stability. In 2013, consumers
accessing local food through the weekly farmers’ market
(which has included Mobile Food Units) contributed an addi‐
tional estimated $78,000.00 to neighboring Downtown Spring‐
field businesses on market days alone.
Mobile Food Units represent beneficial employment opportu‐
nities because they provide an improved quality of life and
promote social interactions between owners and customers.
Recent surveys of Downtown Springfield residents have re‐
vealed a strong interest in broader food‐offering diversity. The
increased array and availability of artisanal foods generates an
innovative community identity, promoting Downtown vitality
and visitor appeal.
Mobile Food businesses thrive on creative community engage‐
ment and participation. This presents Downtown anchor busi‐
nesses with unique opportunities to collaboratively leverage
cross‐promotional and market resources, contributing to an
integrated, vibrant culinary tradition in Downtown Spring‐
field.
Mobile Food Vending Program Facts:
What is a Mobile Food Unit?
A Mobile Food Unit is defined as any vehicle that
can be driven, pulled, or pushed down a sidewalk
or street and is used to sell and dispense food to
the ulƟmate consumer.
Where will they be located?
This program permits businesses to vend from ap‐
proved locaƟons within the Downtown Core. The
Mobile Food Vending Zone reaches from Mill St. to
10th and from South A St. to B St.
How Many?
Upon program launch, Downtown Springfield can
expect to see as many as 5‐10 mobile units, with a
limit of 25 within the first year.
Why?
Mobile Food Units have posiƟve economic and
social impacts on the communiƟes they serve.
They’ve shown proven contribuƟons to street vital‐
ity and neighborhood life in lower density residen‐
Ɵal neighborhoods as well as in high density down‐
town areas.
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