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HomeMy WebLinkAbout03/03/2014 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 3, 2014 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, March 3, 2014 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie (by conference phone), Moore, Ralston, Woodrow and Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Lauren King, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Mayor's Recognition a. Recognition of Service to the Springfield Christmas. Parade by Wayne Kerns Mayor Lundberg noted that Wayne Kerns led the Springfield Christmas Parade in his 1941 Plymouth from 1977 until 2012. She presented a letter of recognition to Mr. Kerns' widow, Aiko Kerns. Mayor Lundberg read the letter to the audience. Councilor Woodrow said as Board President of the Springfield Christmas Parade, she had been honored to have Mr. Kerns lead the parade over the years. The Parade Committee will be making a donation to the K9 program in his honor. Mayor Lundberg recognized two K9 officers and their dogs that were present. b. Recognition of Tammy Breedlove for Volunteerism in the Police Department. Mayor Lundberg thanked Tammy Breedlove for her volunteerism in the Police Department. Ms. Breedlove had overcome many obstacles being deaf and nearly completely blind, yet had continued to provide excellent service to the department. Ms. Breedlove was moving to Seattle next month so was no longer able to volunteer. The Mayor presented a letter of recognition to Ms Breedlove. Mike Harman spoke on behalf of the Police Department and expressed their appreciation for the work she has done. She was very intelligent and bright, and had a great sense of humor. He thanked the Oregon Commission for the Blind for their help in providing equipment to make Ms. Breedlove's service possible. 2. Other City of Springfield Council Regular Meeting Minutes March 3, 2014 Page 2 a. Employee Recognition: Shawn Krueger, 15 Years of Service City Manager Gino Grimaldi introduced Shawn Krueger and acknowledged his 15 years of service with the City. He described Shawn's work over the years and his growth and advancement in the department. Shawn had a great rapport with the industries and businesses that he regulated within the community. Shawn introduced his two sons and friend who were in the audience. He said it had been a great journey and he hoped to be with the City for many more years. b. 2013 Groundwater Guardians Presentation. Senior Planner Linda Pauly said Springfield's Drinking Water Protection Program was a model for other communities. Protecting our drinking water was very critical and our water was among the finest in the world. She introduced Amy Chinitz from Springfield Utility Board (SUB). Ms. Chinitz said this was the 17" year Springfield had received designation as a Groundwater Guardian community. National Groundwater Guardian Awareness Week was the week of March 10 so this was a good time to celebrate. Springfield's Groundwater Guardian team is a volunteer group made up of agency staff, businesses, non - profit organizations, educators, and private citizens working together to protect our drinking water supply. The students at Thurston High School's Community Water Quality Lab tested private well water samples for over 150 households. Other students working in the fields monitored water from Cedar Creek monthly. Staff from the City continued to work with local businesses to ensure that stormwater facilities, such as bioswales, were kept in good condition so they could filter stormwater runoff which was a direct benefit to our groundwater. The Guardians partnered with Lane County Waste Management and other agencies to sponsor the annual one -day household hazardous waste roundup in the Middle Fork Willamette watershed, where 120 participants property disposed of about 12,000 pounds of hazardous waste. Some of the new projects included the collaboration between the City and the School District to complete the demonstration rain garden at Brattain House. The Groundwater Guardian sign will be placed on a new septic tank maintenance educational brochure which was produced by the City, SUB, and Rainbow Water District, and on a new sign along Willamalane's multi -use path along the Middle Fork Willamette. They were working hard to spread the Groundwater Guardian message. There were many other projects as well and they all had a common theme — collaboration. None of this work could happen without the effective, cooperative relationships we enjoyed in this community. Their ability to plan and implement projects as a community was a huge asset for our drinking water. On behalf of the Groundwater Guardian team, she presented the plaque which represented national recognition of Springfield's accomplishments in 2013. She thanked the City for helping keep Springfield a Groundwater Guardian community. CONSENT CALENDAR 1. Claims a. Approval of the December 2013 Disbursements for Approval. City of Springfield Council Regular Meeting Minutes March 3, 2014 Page 3 2. Minutes a. February 3, 2014 — Work Session b. February 3, 2014 —Regular Meeting 3. Resolutions 4. Ordinances a. ORDINANCE NO. 6311 —AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL CODE SECTION 4.600 "DEFINITIONS" TO ADD /AMEND DEFINITIONS TO TELECOMMUNICATION BUSINESS LICENSE TAX. AND AMENDING SECTION FOR LATE PAYMENT ", AND SECTION 4.716 "AUDITS ", AND ADOPTING A SEVERABILITY CLAUSE. b. ORDINANCE NO. 6312 —AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTION 6.060 BY ADDING AUTHORIZATION FOR THE CITY TO ENTER INTO AN AGREEMENT WITH PRIVATE, PUBLIC OR NON-PROFIT PARKING ENFORCEMENT SERVICE PROVIDERS c. ORDINANCE NO. 6313 — AN ORDINANCE AMENDING CHAPTER 5, "PUBLIC PROTECTION" SECTION 5.104 "MISDEMEANORS AND VIOLATIONS — STATE STATUTES ADOPTED" OF THE SPRINGFIELD MUNICIPAL CODE (SMC) TO ADOPT BY REFERENCE, OREGON REVISED STATUTES (ORS) CHAPTER 161, 162, 163, 164, 165, 166, 167, 181, 471, 475 AND ORS 480.110 TO 480.160 THEREBY ADOPTING STATE ORS CRIMINAL STATUTES. 5. Other Routine Matters a. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m., in Order to Complete a Connection to the Existing Public Storm Drain System. b. Approve a Motion to Award the Purchase of a Sewer Cleaning Machine to Owen Equipment for $189,110. c. Authorize and Direct the City Manager to Execute an Intergovernmental Agreement with Springfield Utility Board for the Franklin/McVay Sewer Extension Project, P20180. d. Authorize the City Manager to Sign Contracts for the Purchase of Police Vehicles for Fiscal Year 2014. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. ,Please present cards to City Recorder. Speakers may not yield their time to others. City of Springfield Council Regular Meeting Minutes March 3, 2014 Page 4 1. Annexation of Territory to the City of Springfield —Annex 4.16 Acres of Property Located off South 5'h Street and East of Central Boulevard in Willamette Heights, Springfield. ORDINANCE NO 4 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD, AND WILLAMALANE PARK AND RECREATION DISTRICT; AND WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT (FIRST READING). Planner Andy Limbird presented the staff report on this item. The City Council was authorized by ORS Chapter 222 and SDC Article 5.7 -100 to act on annexation requests. In accordance with SDC 5.7 -155 and ORS 222.040, 222.180 and 222.465, if approved the annexation would become effective 30 days after signature by the Mayor or upon acknowledgement by the State — whichever date was later. The subject site was bisected by the existing City limits line, which ran east -west through the middle of the property. The site was currently developed with water utility infrastructure including a steel reservoir tank, two abandoned concrete reservoir basins, and a gravel access driveway. The tax lots requested for annexation have an aggregate assessed value of $119,792. Because the site is an existing public utility installation and no additional urban services should be*required for its continued operation, an annexation agreement is not required with this request. Upon annexation, potential transportation and utility improvements required to serve the proposed development site would be subject to the Site Plan Review process. The property requested for annexation is zoned Low Density Residential with an Urbanizable Fringe Overlay (UF -10) in accordance with the Springfield Zoning Map. Upon annexation, the OF -10 overlay will be removed. As outlined in the attached staff report, the annexation area can be served with the minimum level of key urban facilities and services as required in the Eugene - Springfield Metropolitan Area General Plan. The attached staff report also confirms the annexation request meets the criteria established in Section 5.7 -100 of the Springfield Development Code. Staff finds the proposal complies with the annexation criteria of approval listed in SDC 5.7 -140, and Council is within its authority to approve annexation of the subject territory to the City of Springfield and Willamalane Park and Recreation District; and withdrawal of the subject territory from the Willakenzie Rural Fire Protection District. Staff recommends the City Council schedule the ordinance for second reading and adoption. Mayor Lundberg opened the public hearing. 1. Rick Satre, Schirmer Satre Group. Eugene, OR. Mr. Satre said the agenda item summary and staff report summarized this subject well. Springfield Utility Board (SUB) was seeking to begin a redevelopment project for this long- present water resource for the community. It was common sense to have the entire facility inside the Springfield City limits. They appreciated staff s support through this process. He was available if Council had any questions. Mayor Lundberg closed the public hearing. NO ACTION REQUESTED. FIRST READING ONLY. City of Springfield Council Regular Meeting Minutes March 3, 2014 Page 5 2. Master Fees and Charges. Finance Director Bob Duey said this item was being pulled to allow the Building Fees to be vetted through the State as required by law. This item would be rescheduled for April 7. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL I . Committee Appointments a. Arts Commission Appointment. Librarian Kristen Cure' presented the staff report on this item. In response to news releases in December 2013 and January 2014, the Arts Commission received four applications for four vacancies. The Arts Commission reviewed and met with all applicants during its February 1 1, 2014 meeting. On February 18, 2014, three applicants were interviewed by the Council. One was ill and unable to attend the interview. The Arts Commission recommends that Richard Reed and Amy Orre be appointed to the Arts Commission to fill the two vacancies left by term expirations for full terms that expire December 31, 2017. Tire Arts Commission recommends that Donald Durland and Jeanette Buxton be appointed to the Arts Commission to complete the two vacancies left by resignations for partial terms that expire December 31, 2015. Richard Reed is a painter, sculptor, potter and author. He has worked in many communities on the restoration of historic buildings and redevelopment of vibrant downtown areas, most notably, in St. Paul Minnesota. Amy Orre has a BA in art and is experienced in teaching elementary school children in extracurricular activities. She currently works part-time at as a youth activity leader at Willamalane. Donald Durland served for six years on the Springfield Arts Commission from 2002 -2008. He is a practicing artist and has retired from higher education, where he taught classes in the visual arts. Jeanette Buxton is a musician who has served on the Oakland (OR) library board, the Oakland Museum board, the City Parks Commission and co- founded the Maui Youth Theater and Maui Symphony Orchestra. Following the interviews on February 18, the Council agreed to appoint all four applicants to the Arts Commission. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR . RALSTON TO APPOINT RICHARD REED AND AMY ORRE TO THE ARTS COMMISSION WITH TERMS EXPIRING DECEMBER 31, 2017. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes March 3, 2014 Page 6 IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR RALSTON TO APPOINT DONALD DURLAND AND JEANETTE BUXTON TO THE ARTS COMMISSION WITH TERMS EXPIRING DECEMBER 31, 2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Budget Committee Appointments Finance Director Bob Duey presented the staff report on this item. Two vacancies occurred on the City's Budget Committee due to the resignation of members from the Ward 3 and Ward 4 positions. Each full term of the Budget Committee is for a 3 -year period, with the positions staggered to have two vacancies occur every December. Due to resignations of the two previous members from these wards the appointments will be for one year. After interviews on September 24", Council members directed staff to prepare an AIS for the appointment of Jeff Thompson to the Ward 3 position and Gabrielle Guidero to the Ward 4 position. The City's charge for the Budget Committee states as a qualifier 6 members from the Council and 6 citizens by Ward (Citizen members may not be officers, agents or employees of the City, per ORS 294.336(4). IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR RALSTON TO APPOINT JEFF THOMPSON TO THE BUDGET COMMITTEE, WARD 3 POSITION, WITH A TERM EXPIRING DECEMBER 31, 2014. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR RALSTON TO APPOINT GABRILLE GUIDERO TO THE BUDGET COMMITTEE, WARD 4 POSITION, WITH A TERM EXPIRING DECEMBER 31, 2014. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:25 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: City Recooer