HomeMy WebLinkAboutItem 13 Purchase of a Sewer Cleaning Machine AGENDA ITEM SUMMARY Meeting Date: 3/3/2014
Meeting Type: Regular Meeting
Staff Contact/Dept.: Brian Conlon/DPW
Staff Phone No: 541-726-3617
Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and Facilities
ITEM TITLE: PURCHASE OF A SEWER CLEANING MACHINE
ACTION
REQUESTED:
Approve or Reject a motion to award the purchase of a Sewer Cleaning Machine to
Owen Equipment for $189,110.
ISSUE STATEMENT:
The Development and Public Works Department seeks Council approval to
purchase a Sewer Cleaning Machine. The adopted FY14 budget includes sufficient
funds for replacement.
ATTACHMENTS: 1. Proposed Contract
DISCUSSION/ FINANCIAL
IMPACT:
The Development and Public Works Department has received a formal quote from Owen Equipment of Portland, OR for the purchase of Vactor Ram Jet sewer
cleaning machine. This brand of machine is listed on the National Joint Powers
Alliance (NJPA) cooperative purchasing agreement that is an approved purchasing method for the City. Owen Equipment is the sole authorized dealer for the Vactor
brand in Oregon. NJPA conducted a public RFP process that follows the State of
OR statutes for purchasing for public entity equipment.
The new machine is needed to replace a 2000 Vactor Ram jet sewer cleaning
machine that has functioned well during its life-cycle, however during the past couple of years has experienced significant costly repairs. It was originally
expected to have a 10 year life but was extended four years. The sewer cleaning machine is essential for keeping sewer pipes clear of debris such as tree root intrusion and fats, oils, and grease deposits that can cause blockages resulting in
sanitary sewer overflows (SSOs). It is also needed to meet the City’s wastewater collection system Capacity, Management, Operation, and Maintenance (CMOM)
preventive maintenance objectives to comply with the City’s sanitary sewer
discharge permit.
This machine comes as a whole unit that is mounted on a new freightliner chassis
and is delivered ready for operation.
Vendor Model Quote Price
Owen Equipment Vactor Ram Jet: $ 130,479
Chassis price: $ 72,412
Trade In: $- 17,891 Extra Capacity Reel $ 4,110
Total Price $ 189,110
Staff recommends award of the contract to Owen Equipment in the amount of $189,110. Sufficient funds are budgeted in the Vehicle and Equipment Fund in
FY14 to cover this purchase.
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