HomeMy WebLinkAboutResolution 2014-05 02/03/2014CITY OF SPRINGFIELD
FY 2013.2014
SUPPLEMENTAL BUDGET No. 3
RESOLUTION NO. 2014 -05
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Special Revenue, Regional Wastewater Revenue Bond Capital Project, Regional Wastewater
Capital, Street Capital, Sanitary Sewer Operations, Regional Wastewater, Ambulance, Storm Drainage
Operations, Insurance, and Vehicle & Equipment Funds.
WHEREAS, the 2013 -2014 fiscal year appropriations for the City of Springfield were made by Resolution No.
2013 -10 dated June 17, 2013; and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
WHEREAS, this supplemental Budget #3 as amended by Supplemental Budget #2 Resolutions #14 -01, as
amended by Supplemental Budget #1 Resolution #13.16, for the 2013 -2014 fiscal year, amends Resolution #13 -10.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon, as follows:
Section 1. Resolution 2014 -01 is hereby adjusted as follows:
General - Fund 100
Resources
Requirements
Miscellaneous Receipts
$ 2,000 Operating Expenses:
Planning Fees
22,189 Development & Public Works $ 32,189
State Conflagration Funds
6,401 Fire & Life Safety 443,401
Total Operating Expense $ 475,590
Non - Departmental Expenses:
Reserves (445,000)
Total Resources Adjustments $ 30,590 Total Requirements Adjustments $ 30,590
Comments: Fire & Life Safety request General Fund reserves to cover increase projected cost of overtime and to
cover cost associated with retirement payouts of personnel. Recognizes projected increase in Planning Fees and
allows for additional planning staff time. Allows use of reserves to fund Comprehensive Planning staff to respond
to Council direction to research the WASHBURN District zoning. Accept reimbursement from State Conflagration
for personnel responding to Government Flats Complex Fire and from Jerry's Home Improvement Center for F &LS
participating in Jerry's Safety Day activities.
Attachment 2 Page 1 of 4
Street- Fund 201
Resources Requirements
$ - Operating Expenses:
Development & Public Works $ 43,028
Non - Departmental Expenses:
Reserves (43,028)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reallocates infrastructure planner personnel services budget into appropriate fund which will
allow the Development & Public Works department to track time spent on infrastructure planning. Reduces
personnel costs in utility funds and increases costs in transportation.
Special Revenue - Fund 204
Resources
Requirements
Beginning Cash
$ 7,177 Operating Expenses:
State Homeland Security Grant
31,700 Development & Public Works
$
31,700
Library
7,177
Total Operating Expense
$
38,877
Total Resources Adjustments
$ 38,877 Total Requirements Adjustments
$
38,877
Comments: Accept funds from State Homeland Security Grant which will used to purchase a computer system
that will operate the OPS Center Emergency management program and recognizes the Child Services
Improvement Grant and allocates funds for program expense.
Regional Wastewater Revenue Bond Capital Project - Fund 412
Resources Requirements
Beginning Cash $ - Non - Departmental Expenses:
Reserves $ (171,755)
Capital Projects 171,755
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Re- appropriates funds for Odorous Air Treatment II budgeted for but not completed in FY13. Request
carryovers committed funds into current year FY14.
Regional Wastewater Capital - Fund 433
Resources Requirements
Claims Recovery $ 168,665 Operating Expenses:
Transfer from Fund 612 320,000 Development & Public Works $ 320,000
Capital Projects 168,665
Total Resources Adjustments $ 488,665 Total Requirements Adjustments $ 488,665
Comments: Request transfer budget from Regional Wastewater Capital Fund to Regional Wastewater Fund for
the replacement of the Willakenzie pump station discharge valves. Recognizes settlement related to Primary
Sludge Thickening project's claim recovery. Both approved by Commission MWMC Resolution X13 -10,
Attachment 2 Page 2 of 4
RESOLUTION NO. 2014 -05
Street Capital - Fund 434
Resources Requirements
$ - Non - Departmental Expenses:
Reserves $ (50,000)
Capital Projects 50,000
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Funds allow city staff to proceed with the installation of a rectangular rapid flashing beacon (RRFB)
pedestrian crossing on 58th Street at Thurston High School.
Local Wastewater Operations - Fund 611
Resources Requirements
$ - Operating Expenses:
Development & Public Works $ (21,514)
Non - Departmental Expenses:
Reserves 21,514
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reallocates infrastructure planner personnel services budget into appropriate fund which will
allow the Development & Public Works department to track time spent on infrastructure planning. Reduces
personnel costs in utility funds and increases costs in transportation.
Regional Wastewater - Fund 612
Resources - Requirements
$ - Operating Expenses:
Development & Public Works $ (320,000)
Non - Departmental Expenses:
Reserves 320,000
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request transfer budget from Regional Wastewater Capital Fund to Regional Wastewater Fund for
the replacement of the Willakenzie pump station discharge valves. Approved by Commission MWMC Resolution
#13 -10.
Ambulance - Fund 615
Resources Requirements
Springfield Pinpoint $ 170,000 Operating Expenses:
Firemed Donations 50,000 Fire & Life Safety $ 229,000
Equipment Sales 9,000
Total Resources Adjustments $ 229,000 Total Requirements Adjustments $ 229,000
Comments: Recognize an increase in Ambulance Fund's projected revenue and increase ambulance operations
overtime expense. Accept donation from estate of Anne E. Michaelson and recognizes sale of surplus equipment;
increases program expense to allow spending of funds in current budget year.
Attachment 2 Page 3 of 4
RESOLUTION NO. 2014 -05
Storm Drainage Operations - Fund 617
Resources Requirements
$ - Operating Expenses:
Development & Public Works $ (21,514)
Non - Departmental Expenses:
Reserves 21,514
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reallocates infrastructure planner personnel services budget into appropriate fund which will
allow the Development & Public Works department to track time spent on infrastructure planning. Reduces
personnel costs in utility funds and increases costs in transportation.
Insurance - Fund 707
Resources Requirements
Beginning Cash $ - Operating Expenses:
Human Resources $ 30,000
Non - Departmental Expenses:
Reserves (30,000)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request funds a one year limited duration clerical position for Human Resources and Finance
department.
Vehicle & Equipment - Fund 713
Resources Requirements
$ - Operating Expenses:
Development & Public Works
$
25,000
Human Resources
1,000
Total Operating Expense
$
26,000
Non - Departmental Expenses:
Reserves
$
(26,000)
Total Resources Adjustments $ - Total Requirements Adjustments
$
-
Comments: Request appropriates funds for replace of 1970 International sander with anew sander unit that will
be mounted on an existing chassis. Allocates funds from HR equipment replacement reserves for purchase of new
computer.
Total Resources Adjustments $ 787,132 Total Requirements Adjustments $ 787,132
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
3rd
Adopted by the Common Council of the City of Springfield this 7th day of February, 2014, by a vote of 4 for
and 0 against. (2 absent)
Attest:
11, Mayor Christine L Lund er
City Re rder Amy Sawa
Attachment 2
REVIEWED & APPROVED
ASTQFO''d
DATE: Z
OFFICE OF CITY A TORNEY
Page 4 of 4
RESOLUTION NO. 2014 -05