HomeMy WebLinkAboutItem 01 Joint Meeting with Library Advisory Board AGENDA ITEM SUMMARY Meeting Date: 1/13/2014
Meeting Type: Work Session
Staff Contact/Dept.: Rob Everett/Library Staff Phone No: 726-3756
Estimated Time: 40 minutes
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Promote and Enhance our Hometown Feel
while Focusing on Livability and Environmental Quality
ITEM TITLE: JOINT MEETING WITH LIBRARY ADVISORY BOARD
ACTION REQUESTED: Review Board activity for previous period and give direction for proposed “community conversation” presentation.
ISSUE STATEMENT: While both the community and the library have undergone significant changes over the past decade the library’s role in providing literacy training, information, youth
programming and cultural experiences to the community remains as vital and
relevant as ever.
ATTACHMENTS: Attachment I – Library Board Charge Attachment II – Library Board Roster
Attachment III – “Community Conversation” presentation Attachment IV – Summary of Board activity 2011-2013 Attachment V – Pew Research Center Summary Report
DISCUSSION/ FINANCIAL
IMPACT:
The Board is seeking to raise awareness about current library services and to gather feedback about what community needs are arising that the library can help address.
What changes or improvements would the library need to make in order to
accomplish this. To this end the Board has developed a “community conversation” to educate and to stimulate a dialogue with Springfield citizens. This presentation
is broken into two parts with the initial part describing current services and the
latter portion describing how other Oregon communities have addressed their library service needs since 2008. The Board is seeking direction from the Council
on whether to take the presentation out into the community; on whether to make building a new library a part of the conversation; and whether the Council would want to play any role in these conversations at this stage.
This community outreach effort would be a precursor to any discussion about funding any expansion of library services or mounting of any building project.
Attachment 1
Library Board
CHARGE
The Library Board acts in an advisory capacity for the City Manager and City Council with respect to opinions and recommendations for future Library development, expansion of Library service, and Library policy.
Source of Existence Council/State of Oregon/Charter
Bylaws: Yes Code: Springfield City Code, Chapter I, Article 9
Sunset Date: Council/Mandatory
Membership Number: 7 In City: 6
Out of City: 1 – one board member may be a non-resident of the City if
an owner of real property or tangible personal property
subject to assessment and taxation situated within the city.
Term (2 max): 4 Years
Ward: No Qualifier: Yes, 4 in City of Springfield
Appointed By: Council application
Meeting Time Monthly – First Tuesday – 5:30-7:00 p.m. – City Hall Meeting Room 3 (Except July, August and December).
Funding Source: General Fund
Staff Liaison: Rob Everett, Library Director, 726-3756 Council Liaison: Sean VanGordon, Ward 1
Attachment 2
SPRINGFIELD PUBLIC LIBRARY
2013 LIBRARY ADVISORY BOARD
October 21, 2013
Jody Anderson – Is a 36-year resident of Springfield and is a history instructor at Lane Community College. She has been active both on the Board and as its liaison to the Library Foundation. When Jody’s term ends this December she plans on becoming involved in fund raising for the Library.
Term Expires – 12/31/13 Janice Friend - Is a seven-year resident, small business owner (Friend Court Reporting and Real
Time Captioning), and avid library user. She is interested in helping the library make the most
effective use of new technologies while retaining its family friendly emphasis on community and literacy.
Term Expires – 12/31/15
Jocelyn Harley – A teacher in the 4J School District, Jocelyn and her family; live within walking distance of the Library. She has been an articulate and effective member of the Board since the autumn of 2008.
Term Expires – 12/31/14
Laura Madsen – An educator and school librarian in the Springfield School District, Laura lives in east
Springfield. She is active in many reading initiatives including Gift of Literacy and Oregon Battle of the Books. She is also serves on the Executive Board of the Oregon Library Association.
Term Expires – 12/31/15
Gary Ross - Mr. Ross is a former teacher / librarian who oversaw library service for Springfield Public
Schools and held a similar post at the Lane Education Service District prior to his retirement. He is also
currently a member of the Willamalane Board of Directors. He is a resident of the Thurston area. He is very interested in the overall improvement of library services in Springfield and in extending the library’s
reach into the eastern portion of the city. Term Expires – 12/31/16
Robyn Sattler – Currently serves as the Board Chair. She has also been active in library fund-raising activities for several years through both the Friends and the Foundation. In addition she has served on Springfield’s Community Development Block Grant Advisory Committee and the Downtown Urban
Renewal Citizen Advisory Committee. Term Expires – 12/31/15
Barbara Stramler – Is the Chair-elect of the Board and a seven-year resident who has been an active volunteer at her children’s schools (Thurston HS, Briggs MS, and Page Elementary). She is also
active in the local Camp Fire Girls organization. She and her children are regular visitors to the
library and one of her priorities is to retain and, some day, expand, current library operating
hours and services.
Term Expires – 12/31/15
City Council Liaison – Sean VanGordon, Ward 1
It’s
Attachment 3, Page 1 of 33
State-wide Involvement
•Board members attend the Oregon/Washington Library Association annual conference
•Board member Laura Madsen serves on the Executive Board of the Oregon Library
Association
Imagining the Future
•Held inaugural Board retreat in August of 2012
•Researched how other Oregon communities have improved library services during the current recession
•Developed a community “conversation” presentation to create awareness about the Library and gather
feedback about community needs
Keeping our “house” in order
•Reviewing and vetting library
policy & procedure changes
•Patron Privacy policy
•Fine & fee changes
•Library Materials Vendor
contracts
•Budget review each fiscal year
•Library reorganization – personnel
changes
•Board expansion
•To better serve and
represent all of Springfield
•Intergovernmental Agreement
•Reviewed & vetted LCOL
Reciprocal Lending
Agreement
Keeping our
“house” in order
•Reviewing and vetting library policy
& procedure changes
•Budget review each fiscal year
•Library reorganization
and personnel changes
•Board expansion to better serve and
represent all of Springfield
•Reviewed & vetted
LCOL Reciprocal Lending Agreement
Attachment 3, Page 2 of 33
The Misconception:
Libraries should be obsolete since I can buy e-books
from Amazon.
The Truth:
Books are no more threatened by Kindle
than stairs by elevators.
Attachment 3, Page 3 of 33
•Prepares tens of thousands of our
children to be successful in school by
introducing them to the joy of reading
•Informs you about the topics and
events that are affecting your life
•Creates a place where everyone,
regardless of age, economic status,
race or gender can seek to improve
themselves
Attachment 3, Page 4 of 33
•Builds, expands & improves
the City’s cultural life
•Bridges the digital divide, allowing
all citizens access to online
information & services
•Provides a $1.32 Return for Every
Tax Dollar Spent Supporting
Library Service
Attachment 3, Page 5 of 33
WHO IS USING LIBRARY
•20,000 library card holders
•180,000 visits per year
•354,000 checked-out books,
CD’s DVD’s, and eBooks
•55,000 visits to the library website
•17,000 attendances to story time,
children, teen and adult programs
CLAY FLUTE WORKSHOPS
Attachment 3, Page 6 of 33
Will Have Excellent Help
Attachment 3, Page 7 of 33
PROGRAMS MAY BE
INTERESTED IN
Last year, 1800 children received a free book and incentives
to read all summer long resulting in 12,000 books being read. Attachment 3, Page 8 of 33
PROGRAMS MAY BE
INTERESTED IN
We partner with the Springfield School District
and Rotary International to provide every
Springfield first grader with a free book and a library card
through the Gift of Literacy program. Attachment 3, Page 9 of 33
PROGRAMS MAY BE
INTERESTED IN
Storytimes happen every Wednesday morning!
Lego Club on No-School Fridays.
The 2013 winners
of the library
bookmark contest. Attachment 3, Page 10 of 33
PROGRAMS MAY BE
INTERESTED IN
Teens created graphic novels in a workshop
with award-winning illustrator/storyteller
Elizabeth Blue.
Lane Arts Council Artist-in-Residence
Samuel Beccera lead a clay flute
workshop and also taught about the
music of ancient Mayan culture.
In 2012, the
Teen Advisory
Board created a
virtual Banned
Books Read-Out
Attachment 3, Page 11 of 33
Teens
Attachment 3, Page 12 of 33
PROGRAMS MAY BE
INTERESTED IN
Adults played life-size Scrabble
in the lobby as part of a
National Novel Writing Month
(NaNoWriMo) Write-In at the Library.
The bi-annual poetry series in
partnership with the
Oregon Poetry Association features
three poets every spring and fall.
Classes on Library2Go and downloading
digital eBooks and audiobooks Attachment 3, Page 13 of 33
PROGRAMS MAY BE
INTERESTED IN
Eugene Youth Ballet perform the Nutcracker.
National Award-Winning Dìa de los Niños y los Libros/
Day of Children & Books
A calaveras
(skull)
workshop in
celebration of
Dìa de los
Muertos
Attachment 3, Page 14 of 33
Attachment 3, Page 15 of 33
Then
1981, Springfield Population: 41,621
Library Opens Doors in Current Location
Now
2013, Springfield Population: 59,840
Same Location
The Future
2020, Projected Population: 71,000
Attachment 3, Page 16 of 33
Standards for Oregon Public Libraries
Oregon Library Association 2010
“Threshold”
Minimum Standard Springfield Library
Open Hours 50 hours/week 46 hours/week
Staff 19.4 FTE 12.6 FTE
Library Size 44,240 sq.ft.
(60,000 sq.ft.–20 years) 24,365 sq.ft.
Library Collections 118,000 items 167,812 items
Since 2005, Springfield Public Library has not met the
Oregon Progress Board Benchmark #38 for public libraries
as established by the Oregon Legislature. Attachment 3, Page 17 of 33
The Misconception:
Springfield Can’t Afford a New Library
The Truth:
We can’t afford not to.
The Library helps families and individuals
most in times when resources are scarce.
Attachment 3, Page 18 of 33
YEAR CITY POPULATION
2014 Cornelius 12,413
2014 Canby 25,142
2013 Oregon City 31,859
2013 Monroe 619
2013 Lake County (Lakeview) 7,885
2009 Albany 50,520
2009 Lebanon 15,656
2008 Tualatin 26,896
2008 Port Orford 2,426
2008 Seaside 6,457
2006 Tillamook County 25,255
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Vancouver Public Library in Washington Attachment 3, Page 22 of 33
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Attachment 3, Page 28 of 33
Last year, your library received
more than $100,000 from:
•Friends of the Library
•The Library Foundation
•Grants & Awards
Attachment 3, Page 29 of 33
In return, your library was able to:
•Increase library hours
•Purchase more books
•Add more children’s, teen and adult programs
•Add more computers, eBooks and digital audiobooks
Attachment 3, Page 30 of 33
•Get a library card
•Like Us On Facebook
•Check-out great books, movies, music and more
•Attend a library program
•Join the Friends of the Springfield Public Library
Attachment 3, Page 31 of 33
•Find great books, music and movies at our annual
used book sale
•Support the Springfield Library Foundation
by getting involved or making a contribution
•Join our focus group
•Fill out our survey here or on-line
Attachment 3, Page 32 of 33
What do you want
from YOUR library?
It’s yours.
Attachment 3, Page 33 of 33
Attachment 4, Page 1 of 2
Springfield Public Library
Citizen Advisory Board
January 2, 2014
SUMMARY OF BOARD ACTIVITIES
2011-2013
I. Policy Review
Reviewed & vetted library policy & procedure changes, including:
- Patron Privacy
- Fine & Fee Changes
- Patron Placed Holds – pilot project
- Circulation loan periods, limits, and renewals
- Library Vendor contract
II. Budget Review
- Reviewed FY 12, FY13, and FY14 Budget presentations
III. Personnel Review
- Reviewed proposed personnel changes including:
o Reclassification of Latino Liaison to Librarian status.
o Reclassification of Youth & Adult Services Mgr. to Associate Mgr.
status.
IV. Board Expansion – Bylaws Change
- Created two new seats on the board, expanding from 5 to 7 members in
an effort to better reflect and represent the entire Springfield community
- Recruited and filled two new board positions – Janice Friend and Barbara
Stramler.
- Updated member information and photo on Foundation link to Library
website.
- Filled departing Board member, Carol Philips’ position with Gary Ross
V. Intergovernmental Agreement
- Reviewed & vetted the establishment of a reciprocal lending agreement
among SIRSI consortium Lane County public libraries (all but Eugene).
VI. Board Retreat
- Held inaugural Board retreat in August of 2012 at the law offices of
Springfield attorneys, Thorp, Purdy, Jewett, Urness & Wilkinson and
developed a vision and draft task list / work plan to better inform the
community about the value of the library to the Springfield community
and about the need to improve its capacity to serve our community.
Attachment 4, Page 2 of 2
VII. New library initiative
- Research how other Oregon communities have improved library services
during the current recession.
- Develop a community presentation that describes current library services
and contributions to the community as well as informing the community
about what expanded library service could do for Springfield.
- Schedule and present to a wide variety of community groups
- Gather feedback both formally and informally about expressed
community needs, library and otherwise.
- UO Sustainable Cities projects – participate in library design reviews of UO
architecture design class – participate in focus groups for library marketing
study by journalism classes.
- Responded to Council queries about how new technologies were affecting
the provision of library service and about how other Oregon communities
have funded new library buildings in the past 8 years.
- Set about defining the Library as a “core” community service.
VIII. Fund Raising
- Library Board Liaison, Jody Anderson, is active in helping plan and execute
Library Foundation annual fund-raiser, Books & Brew.
IX. State-wide involvement
- Board member Laura Madsen becomes a member of the Oregon Library
Association Executive Board
- Board members Laura Madsen & Robyn Sattler attend the
Oregon/Washington Library Associations joint conference in 2013
RE 01/02/2013
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