HomeMy WebLinkAbout11/25/2013 RegularCity of Springfield
Regular Meeting
MINUTES OF
THE SPRIN(
The City of Springfield Council met in special regular session in the
Street, Springfield, Oregon, on Monday, November 25, 2013 at 7:00
presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Wylie, VanGordon, Mo(
Brew. Also present were City Manager Gino Grimaldi, Assistant City P
Attorney Mary Bridget Smith, City Recorder Amy Sowa and members
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Recognition of Brian Hambright —Hall of Honor Inductee.
Mayor Lundberg said for the last several years she had the honor of ath
of Honor ceremonies. There were very few that received this honor anc
inductees this year. Mr. Hambright also worked for the City of Springf
wanted to honor him here before the Council. She asked him to tell the
this award.
REGULAR MEETING OF
,D CITY COUNCIL HELD
NY, NOVEMBER 25, 2013
,il Chambers, 225 Fifth
with Mayor Lundberg
, Ralston, Woodrow and
nager Jeff Towery, City
the staff.
nding the 162nd Infantry Hall
Mr. Hambright was one of the
;Id and Mayor Lundberg
wdience about his service and
Mr. Hambright said the 162 "d Infantry Hall of Honor included members that had been part of the unit
for a long time and had distinguished themselves and were nominated. Be worked in Operations for
the City for the last fifteen years. j
Mayor Lundberg said this was such an honor for those inducted.
2. Recognition of Committed Partners for Youth —Nick Symmonds 800M Donation.
Mayor Lundberg presented this item. On September 13, 2013 the 2 "d Annual Symmonds Straight
800M Race was held in Springfield. This race was the world's only sanctioned 800 meter road race
and is named for 5 -time 800 meter U.S. Champion, 2 -time Olympian and Springfield resident Nick
Symmonds. This fun and family - friendly road race provided opportunities for walkers and runners of
all ages to participate.
Nick Symmonds has long been a supporter and participant in the Big Brothers Big Sisters Program
through Committed Partners for Youth. To honor that agency, proceeds from the race were donated to
Committed Partners for Youth. Jay Baughman, Executive Director, was present to receive the check in
the amount of $1000.
City of Springfield
Council Regular Meeting Minutes
November 25, 2013
Page 2
3. Recognition of Acting Chief Rick Lewis.
Gino Grimaldi presented this item. Captain Richard `Rick' Lewis was
Chief on March 30, 2013.
Acting Chief Lewis had been with the Springfield Police Department <_
the past eight months, Acting Chief Lewis had continued the excellent
some very challenging times.
as Interim Police
September 12, 1983. Ovet
of the department during
Mr. Grimaldi said it had been a pleasure working with Chief Lewis. He was a remarkable individual
with amazing character and leadership qualities, and was committed to the department and this
community. The department was an excellent department and he had ntade it better during his term as
interim Chief. He presented Acting Chief Lewis with a plaque. He thanked him for his time as interim
Chief, and said he looked forward to working with him in the future.
Mayor Lundberg spoke on behalf of the Council and said how much they appreciated Officer Lewis
stepping in during this time. The issue was feeling safe in the community and having our citizens
protected, knowing our Police Department was doing a job they could be proud of and could support
Acting Chief Lewis had exemplified that and he was a fine officer.
Chief Lewis said it had been a great experience and was easier than he thought it would be due to the
hard work of the employees in the Police Department. It had been an honor to serve as Acting Chief
during this time. He thanked the Mayor and Council for their service as volunteers. He appreciated all
they did and had come to realize the effort and care they put into their jobs.
Councilor Woodrow said as a member of the Police Planning Task F
for them this year.
4. Proclamation Honoring Oregon City, Oregon Reserve Officer Rc
Mayor Lundberg read from the proclamation honoring Oregon City t
was killed recently in the line of duty.
CONSENT CALENDAR
I. Claims
a. Approval of the October 2013, Disbursements for Approval.
2. Minutes
a. September 23, 20
b. October 7, 2013 -
c. October 7, 2013 -
d. October 14, 2013
e. October 17, 2013
f October 17, 2013
3. Resolutions
13 — Work Session
Work Session
Regular Meeting
— Work Session
— Joint Elected Officials Work Session
—Joint Elected Officials Regular Meeting
they appreciated all he did
Lipke.
officer Robert Lipke who
City of Springfield
Council Regular Meeting Minutes
November 25; 2013
Page 3
a. RESOLUTION NO. 2013-17—A RESOLUTION AUTHORIZING THE CITY MANAGER
TO AWARD COMPETITIVE BIDS, REQUESTS FOR PROPOSALS, OTHER PERSONAL
SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE
PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC
DECEMBER 3, 2013 AND CONTINUING THROUGH JANUARY 5, 2014 WHILE THE
COMMON COUNCIL IS IN RECESS.
b. RESOLUTION NO. 2013 -18 —A RESOLUTION TO ACCEPT CITY PROJECT P20353
JASPER TRUNK SANITARY SEWER PHASE 1
4. Ordinances
MEJi JllI�7►l1.7►Ull lb
CONTRACTING.
b. ORDINANCE NO. 6306 —AN ORDINANCE AMENDING SECTIONS 2.703. 2.706. 2.708
AND 2.710 OF THE SPRINGFIELD MUNICIPAL CODE REGARDING PUBLIC
CONTRACTING.
C.
VEHICLES ON CITY STREETS
5. Other Routine Matters
a. Approve the First Amendment to the Agreement with Willamette Community Health
Solutions DBA Cascade Health Solutions to Provide Inmate Medical and Dental Services to
the Springfield Municipal Jail.
b. Authorize City Manager to Enter an Agreement with Washington State Correctional Industries
to Provide Springfield Municipal Jail Inmate Meal Services.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS-- Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
I
1. Annexation of Territory to the City. of Springfield —Annex a 0.18 Acre Parcel with an Existing
Single Family Dwelling Located at 1891 Hayden Bridge Road. i
City of Springfield
Council Regular Meeting Minutes
November 25, 2013
Page 4
ORDINANCE NO. 6308 —AN ORDINANCE APPROVING THE ANNEXATION OF
CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD. AND WILLAMALANE PARK
AND RECREATION DISTRICT; AND WITHDRAWING THE SAME TERRITORY FROM
THE RAINBOW WATER AND FIRE DISTRICT AND DECLARING AN EMERGENCY.
City Planner Andy Limbird presented the staff report on this item. A request for annexation to the City
of Springfield had been received from Randy and Jessica Fackler, owners of property municipally
addressed as 1891 Hayden Bridge Road. The subject annexation territory was a residential parcel with
an existing single family dwelling that had a failed septic system. The property was less than 300 feet
from the nearest City sanitary sewer line, and in accordance with OAR 340- 071- 0160(4)(A) a new
septic system could not be installed on the site and it must be connected to the sanitary sewer. The
property owners were requesting annexation to enable a connection of the dwelling to City sanitary
sewer to be in compliance with SDC 5.7 -100 et seq. Mr. Limbird referred to a map showing the
location of the property.
The City Council was authorized by ORS Chapter 222 and SDC Article 5.7 -100 to act on annexation
requests. In accordance with SDC 5.7 -155 and ORS 222.040, 222.180 and 222.465, if approved the
annexation would become effective upon signature by the Mayor and acknowledgement by the State.
The subject property was currently zoned Low Density Residential (LDR) with an Urbanizable Fringe
Overlay (UF -10) and was located inside the Springfield urban growth boundary (UGB). Urban
services were available at the frontage of the subject site, or could be extended to serve the property.
According to the most recent Lane County Assessment and Taxation records (Tax Year 2013) the
subject property had an assessed value of $104,606.
The subject property was within an established neighborhood with an existing suite of urban services.
A sanitary sewer lateral was previously stubbed into the property frontage when a public sewer project
was extended along Hayden Bridge Road. Consistent with Council dir %ction regarding single lot
annexation due to a failed septic system, the applicant was allowed to connect to City sanitary sewer
immediately upon payment of required fees in order to alleviate the potential health hazard situation.
The annexation area was contiguous to the City limits and could be served with the minimum level of
key urban facilities and services as required in the Eugene - Springfield Metropolitan Area General
Plan. The staff report confirmed the annexation request met the criteria established in SDC Section
5.7 -100. Staff was recommending concurrently annexing an approximately 250 -foot long segment of
Hayden Bridge Road right -of -way west of 19th Street to fill in a gap in the city limits and provide
contiguity for the subject property.
Staff recommended the City Council (a) approve the annexation of territory and public road right -of-
way to the City of Springfield and Willamalane Park and Recreation District; and (b) withdraw the
same territory from the Rainbow Water and Fire District.
Councilor Brew asked if either 19`s Street or Hayden Bridge Road were annexed to the City of
Springfield.
Mr. Limbird said they were not. There were segments of 19'1' Street that were in City limits. He also
noted that at the time the packet was being prepared, staff learned that the water district should be
listed as Rainbow Water District, rather than Rainbow Fire and Water District. The corrected
ordinance was in the agenda packet.
City of Springfield
Council Regular Meeting Minutes
November 25, 2013
Page 5
Councilor Ralston said the map in the agenda packet showed this was an island parcel. That could be
an issue in the future for others in that area that had septic tanks and we re nowhere near a connection.
Mr. Limbird said that was correct. This was the fourth in a series of hey
vintage of home in the 1950's and 1960's. The typical life span of a sel
years if well maintained. There were large expanses of similarly aged I
to the City limits which could present a challenge to both the City and
trying to incrementally annex right -of -way adjacent to these properties
policy was to approve annexations upon request.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND
WOODROW TO ADOPT RESOLUTION NO. 6308. THE MOTD
OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
Leslie Weaver, 605 ScottsGlen Drive, Springfield. OR. Mr. W
ago two flowering plum trees along his front parking strip werf
wind storm. He cut one of them back severely with the intent c
Before he could get to the second tree, he was visited by City s
and received appropriate notice of ordinance violation which it
instruction and timing for removal and replacement of the two
requirement, was mailed to him but had a conflict with the doe
He was fortunate to have the City remove the trunks and brans
weeks he was under continual observation by the City to obey
The parking strip was unworkable due to rain and therefore he
their frequent drive -by inspections. He had two replacement tre
provided the City with the name and phone of the City approve
was in queue as soon as the soil conditions would permit. Uncle
the stumps were removed and the new trees planted, although 1
specific threat of a two -week time requirement. He didn't argw
ordinance, but felt the City should assure they did not hand out
satisfy an ordinance. He also noted that since that time two yei
multitude of damaged or aged trees along his street to stump le
had replaced them per the ordinance that was so strictly applies
homeowner had been delivered or mailed the tree replacement
emulated the Federal Department of Justice by selectively appl
citizens and ignoring law enforcement to the favored.
COUNCIL RESPONSE
Mr. Grimaldi said the department director could speak to Mr. Weaver
found a determination, staff could report back to Council.
i hazard annexations for this
system was around fifty
tses that were not contiguous
perry owner. Staff was
help fill in the gaps. Council
COUNCILOR
PASSED WITH A VOTE
;aver said more than two years
weakening and damaged by a
f removing and replacing both.
aff and felt he was threatened
,luded detailed responsibility
rees. A second copy, a planting
ment that was hand delivered.
es, but for the next several
ie two -week timing ordinance.
ould not satisfy the City with
-s out front in large pots and
I license stump remover that
- the watchful eye of the City,
violated the City's very
the City's right to the
;onflicting instructions to
rs ago, the City had removed a
el, but not one other citizen
to him. He doubted any other
rdinance. He asked if the City
ing laws to only certain
evening and once they
City of Springfield
Council Regular Meeting Minutes
November 25, 2013
Page 6
Mayor Lundberg told Mr. Weaver that Len Goodwin, Development and Public Works Director, would
follow him out and speak with him about his concerns.
CORRESPONDENCE AND PETITIONS
1. Correspondence from Craig Enberg, Springfield, Oregon, Regarding the Springfield Police Chief
Recruitment.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Police Planning Task Force (PPTF) Appointments
Police Senior Management Analyst Mike Harman presented the staff report on this item. The
Police Planning Task Force had two At -Large positions available from the resignations of Pat
Mahoney and Fred Simmons. The two available candidates, Carol Ford and Isa Aviad, were
interviewed at the October 28, 2013 Council Work Session for the two vacant At -Large positions.
Staff recommended both be appointed.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY
TO APPOINT CAROL FORD AND ISA AVIAD TO.THE POLICE
WITH TERMS EXPIRING DECEMBER 31, 2017.THE MOTION
6 FOR AND 0 AGAINST.
.2. Business from Council
a. Committee Reports
Councilor Woodrow reported that the Metropolitan Wastev
(MWMC) had received an Innovation and Sustainability A
Business Journal and Sustainable Business in Oregon. The
poplar farm harvest. The MWMC was the only governmer
sustainability. The MWMC had gone out of their way to bi
some of the challenges they faced and she had been impres
during her time on the commission. Environmental Servict
Stouder, went to Portland to receive the award.
2. Councilor Moore said she had attended the Regional Econt
and 15. Many City staff members were part of that process
COUNCILOR WOODROW
'LANNING TASK FORCE
'ASSED WITH A VOTE OF
ater Management Commission
lard from the Portland
ward was received for the
agency to win an award for
innovative and creative with
ed with what they had done
> Division Manager Matt
Summit on November 14
it was extremely
City of Springfield
Council Regular Meeting Minutes
November 25; 2013
Page 7
informative. It was good to see so many people from the region coming together. The
discussion about the industrial cluster was very interesting)
Councilor Moore also attended the retirement reception for Chuck Forster, who served for
twenty -two years as the Executive Director of the Lane Workforce Partnership.
Councilor Moore said she attended a Health and All Policies workshop on November 21
as part of the Lane Livability Consortium from Lane County Health. The workshop was
how to think about health in all of the policies made by elected officials. She would
provide the information from that workshop to the Mayor. li
3. Councilor Woodrow referred to the economic summit and said she followed the story of
the wool from Eastern Oregon to Pennsylvania that would be made into 650 uniforms for
the Olympics. It was amazing to follow that route and realize that wool from sheep in our
state would be part of the uniforms in Russia. Ralph Laurel was making the uniforms.
4. Mayor Lundberg thanked staff for their work on the regional summit. There were
representatives from the federal government that heard froin the local folks about
economic development. Staff had worked very hard in a partnership with the City of
Springfield, City of Eugene and Lane County. She also thanked Mary Cronin from Smith
Dawson and Andrews for her help.
BUSINESS FROM THE CITY MANAGER
Mr. Grimaldi noted that there would be a Springfield Economic Development Agency (SEDA)
meeting next. He recommended they stay in the Council Chambers for that meeting.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:29 p.m.
Minutes Recorder Amy Sowa
Attest:
City Reco er