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HomeMy WebLinkAbout11/25/2013 RegularCity of Springfield Regular Meeting MINUTES OF THE SPRIN( The City of Springfield Council met in special regular session in the Street, Springfield, Oregon, on Monday, November 25, 2013 at 7:00 presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Wylie, VanGordon, Mo( Brew. Also present were City Manager Gino Grimaldi, Assistant City P Attorney Mary Bridget Smith, City Recorder Amy Sowa and members PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Recognition of Brian Hambright —Hall of Honor Inductee. Mayor Lundberg said for the last several years she had the honor of ath of Honor ceremonies. There were very few that received this honor anc inductees this year. Mr. Hambright also worked for the City of Springf wanted to honor him here before the Council. She asked him to tell the this award. REGULAR MEETING OF ,D CITY COUNCIL HELD NY, NOVEMBER 25, 2013 ,il Chambers, 225 Fifth with Mayor Lundberg , Ralston, Woodrow and nager Jeff Towery, City the staff. nding the 162nd Infantry Hall Mr. Hambright was one of the ;Id and Mayor Lundberg wdience about his service and Mr. Hambright said the 162 "d Infantry Hall of Honor included members that had been part of the unit for a long time and had distinguished themselves and were nominated. Be worked in Operations for the City for the last fifteen years. j Mayor Lundberg said this was such an honor for those inducted. 2. Recognition of Committed Partners for Youth —Nick Symmonds 800M Donation. Mayor Lundberg presented this item. On September 13, 2013 the 2 "d Annual Symmonds Straight 800M Race was held in Springfield. This race was the world's only sanctioned 800 meter road race and is named for 5 -time 800 meter U.S. Champion, 2 -time Olympian and Springfield resident Nick Symmonds. This fun and family - friendly road race provided opportunities for walkers and runners of all ages to participate. Nick Symmonds has long been a supporter and participant in the Big Brothers Big Sisters Program through Committed Partners for Youth. To honor that agency, proceeds from the race were donated to Committed Partners for Youth. Jay Baughman, Executive Director, was present to receive the check in the amount of $1000. City of Springfield Council Regular Meeting Minutes November 25, 2013 Page 2 3. Recognition of Acting Chief Rick Lewis. Gino Grimaldi presented this item. Captain Richard `Rick' Lewis was Chief on March 30, 2013. Acting Chief Lewis had been with the Springfield Police Department <_ the past eight months, Acting Chief Lewis had continued the excellent some very challenging times. as Interim Police September 12, 1983. Ovet of the department during Mr. Grimaldi said it had been a pleasure working with Chief Lewis. He was a remarkable individual with amazing character and leadership qualities, and was committed to the department and this community. The department was an excellent department and he had ntade it better during his term as interim Chief. He presented Acting Chief Lewis with a plaque. He thanked him for his time as interim Chief, and said he looked forward to working with him in the future. Mayor Lundberg spoke on behalf of the Council and said how much they appreciated Officer Lewis stepping in during this time. The issue was feeling safe in the community and having our citizens protected, knowing our Police Department was doing a job they could be proud of and could support Acting Chief Lewis had exemplified that and he was a fine officer. Chief Lewis said it had been a great experience and was easier than he thought it would be due to the hard work of the employees in the Police Department. It had been an honor to serve as Acting Chief during this time. He thanked the Mayor and Council for their service as volunteers. He appreciated all they did and had come to realize the effort and care they put into their jobs. Councilor Woodrow said as a member of the Police Planning Task F for them this year. 4. Proclamation Honoring Oregon City, Oregon Reserve Officer Rc Mayor Lundberg read from the proclamation honoring Oregon City t was killed recently in the line of duty. CONSENT CALENDAR I. Claims a. Approval of the October 2013, Disbursements for Approval. 2. Minutes a. September 23, 20 b. October 7, 2013 - c. October 7, 2013 - d. October 14, 2013 e. October 17, 2013 f October 17, 2013 3. Resolutions 13 — Work Session Work Session Regular Meeting — Work Session — Joint Elected Officials Work Session —Joint Elected Officials Regular Meeting they appreciated all he did Lipke. officer Robert Lipke who City of Springfield Council Regular Meeting Minutes November 25; 2013 Page 3 a. RESOLUTION NO. 2013-17—A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC DECEMBER 3, 2013 AND CONTINUING THROUGH JANUARY 5, 2014 WHILE THE COMMON COUNCIL IS IN RECESS. b. RESOLUTION NO. 2013 -18 —A RESOLUTION TO ACCEPT CITY PROJECT P20353 JASPER TRUNK SANITARY SEWER PHASE 1 4. Ordinances MEJi JllI�7►l1.7►Ull lb CONTRACTING. b. ORDINANCE NO. 6306 —AN ORDINANCE AMENDING SECTIONS 2.703. 2.706. 2.708 AND 2.710 OF THE SPRINGFIELD MUNICIPAL CODE REGARDING PUBLIC CONTRACTING. C. VEHICLES ON CITY STREETS 5. Other Routine Matters a. Approve the First Amendment to the Agreement with Willamette Community Health Solutions DBA Cascade Health Solutions to Provide Inmate Medical and Dental Services to the Springfield Municipal Jail. b. Authorize City Manager to Enter an Agreement with Washington State Correctional Industries to Provide Springfield Municipal Jail Inmate Meal Services. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS-- Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. I 1. Annexation of Territory to the City. of Springfield —Annex a 0.18 Acre Parcel with an Existing Single Family Dwelling Located at 1891 Hayden Bridge Road. i City of Springfield Council Regular Meeting Minutes November 25, 2013 Page 4 ORDINANCE NO. 6308 —AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD. AND WILLAMALANE PARK AND RECREATION DISTRICT; AND WITHDRAWING THE SAME TERRITORY FROM THE RAINBOW WATER AND FIRE DISTRICT AND DECLARING AN EMERGENCY. City Planner Andy Limbird presented the staff report on this item. A request for annexation to the City of Springfield had been received from Randy and Jessica Fackler, owners of property municipally addressed as 1891 Hayden Bridge Road. The subject annexation territory was a residential parcel with an existing single family dwelling that had a failed septic system. The property was less than 300 feet from the nearest City sanitary sewer line, and in accordance with OAR 340- 071- 0160(4)(A) a new septic system could not be installed on the site and it must be connected to the sanitary sewer. The property owners were requesting annexation to enable a connection of the dwelling to City sanitary sewer to be in compliance with SDC 5.7 -100 et seq. Mr. Limbird referred to a map showing the location of the property. The City Council was authorized by ORS Chapter 222 and SDC Article 5.7 -100 to act on annexation requests. In accordance with SDC 5.7 -155 and ORS 222.040, 222.180 and 222.465, if approved the annexation would become effective upon signature by the Mayor and acknowledgement by the State. The subject property was currently zoned Low Density Residential (LDR) with an Urbanizable Fringe Overlay (UF -10) and was located inside the Springfield urban growth boundary (UGB). Urban services were available at the frontage of the subject site, or could be extended to serve the property. According to the most recent Lane County Assessment and Taxation records (Tax Year 2013) the subject property had an assessed value of $104,606. The subject property was within an established neighborhood with an existing suite of urban services. A sanitary sewer lateral was previously stubbed into the property frontage when a public sewer project was extended along Hayden Bridge Road. Consistent with Council dir %ction regarding single lot annexation due to a failed septic system, the applicant was allowed to connect to City sanitary sewer immediately upon payment of required fees in order to alleviate the potential health hazard situation. The annexation area was contiguous to the City limits and could be served with the minimum level of key urban facilities and services as required in the Eugene - Springfield Metropolitan Area General Plan. The staff report confirmed the annexation request met the criteria established in SDC Section 5.7 -100. Staff was recommending concurrently annexing an approximately 250 -foot long segment of Hayden Bridge Road right -of -way west of 19th Street to fill in a gap in the city limits and provide contiguity for the subject property. Staff recommended the City Council (a) approve the annexation of territory and public road right -of- way to the City of Springfield and Willamalane Park and Recreation District; and (b) withdraw the same territory from the Rainbow Water and Fire District. Councilor Brew asked if either 19`s Street or Hayden Bridge Road were annexed to the City of Springfield. Mr. Limbird said they were not. There were segments of 19'1' Street that were in City limits. He also noted that at the time the packet was being prepared, staff learned that the water district should be listed as Rainbow Water District, rather than Rainbow Fire and Water District. The corrected ordinance was in the agenda packet. City of Springfield Council Regular Meeting Minutes November 25, 2013 Page 5 Councilor Ralston said the map in the agenda packet showed this was an island parcel. That could be an issue in the future for others in that area that had septic tanks and we re nowhere near a connection. Mr. Limbird said that was correct. This was the fourth in a series of hey vintage of home in the 1950's and 1960's. The typical life span of a sel years if well maintained. There were large expanses of similarly aged I to the City limits which could present a challenge to both the City and trying to incrementally annex right -of -way adjacent to these properties policy was to approve annexations upon request. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND WOODROW TO ADOPT RESOLUTION NO. 6308. THE MOTD OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE Leslie Weaver, 605 ScottsGlen Drive, Springfield. OR. Mr. W ago two flowering plum trees along his front parking strip werf wind storm. He cut one of them back severely with the intent c Before he could get to the second tree, he was visited by City s and received appropriate notice of ordinance violation which it instruction and timing for removal and replacement of the two requirement, was mailed to him but had a conflict with the doe He was fortunate to have the City remove the trunks and brans weeks he was under continual observation by the City to obey The parking strip was unworkable due to rain and therefore he their frequent drive -by inspections. He had two replacement tre provided the City with the name and phone of the City approve was in queue as soon as the soil conditions would permit. Uncle the stumps were removed and the new trees planted, although 1 specific threat of a two -week time requirement. He didn't argw ordinance, but felt the City should assure they did not hand out satisfy an ordinance. He also noted that since that time two yei multitude of damaged or aged trees along his street to stump le had replaced them per the ordinance that was so strictly applies homeowner had been delivered or mailed the tree replacement emulated the Federal Department of Justice by selectively appl citizens and ignoring law enforcement to the favored. COUNCIL RESPONSE Mr. Grimaldi said the department director could speak to Mr. Weaver found a determination, staff could report back to Council. i hazard annexations for this system was around fifty tses that were not contiguous perry owner. Staff was help fill in the gaps. Council COUNCILOR PASSED WITH A VOTE ;aver said more than two years weakening and damaged by a f removing and replacing both. aff and felt he was threatened ,luded detailed responsibility rees. A second copy, a planting ment that was hand delivered. es, but for the next several ie two -week timing ordinance. ould not satisfy the City with -s out front in large pots and I license stump remover that - the watchful eye of the City, violated the City's very the City's right to the ;onflicting instructions to rs ago, the City had removed a el, but not one other citizen to him. He doubted any other rdinance. He asked if the City ing laws to only certain evening and once they City of Springfield Council Regular Meeting Minutes November 25, 2013 Page 6 Mayor Lundberg told Mr. Weaver that Len Goodwin, Development and Public Works Director, would follow him out and speak with him about his concerns. CORRESPONDENCE AND PETITIONS 1. Correspondence from Craig Enberg, Springfield, Oregon, Regarding the Springfield Police Chief Recruitment. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Police Planning Task Force (PPTF) Appointments Police Senior Management Analyst Mike Harman presented the staff report on this item. The Police Planning Task Force had two At -Large positions available from the resignations of Pat Mahoney and Fred Simmons. The two available candidates, Carol Ford and Isa Aviad, were interviewed at the October 28, 2013 Council Work Session for the two vacant At -Large positions. Staff recommended both be appointed. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY TO APPOINT CAROL FORD AND ISA AVIAD TO.THE POLICE WITH TERMS EXPIRING DECEMBER 31, 2017.THE MOTION 6 FOR AND 0 AGAINST. .2. Business from Council a. Committee Reports Councilor Woodrow reported that the Metropolitan Wastev (MWMC) had received an Innovation and Sustainability A Business Journal and Sustainable Business in Oregon. The poplar farm harvest. The MWMC was the only governmer sustainability. The MWMC had gone out of their way to bi some of the challenges they faced and she had been impres during her time on the commission. Environmental Servict Stouder, went to Portland to receive the award. 2. Councilor Moore said she had attended the Regional Econt and 15. Many City staff members were part of that process COUNCILOR WOODROW 'LANNING TASK FORCE 'ASSED WITH A VOTE OF ater Management Commission lard from the Portland ward was received for the agency to win an award for innovative and creative with ed with what they had done > Division Manager Matt Summit on November 14 it was extremely City of Springfield Council Regular Meeting Minutes November 25; 2013 Page 7 informative. It was good to see so many people from the region coming together. The discussion about the industrial cluster was very interesting) Councilor Moore also attended the retirement reception for Chuck Forster, who served for twenty -two years as the Executive Director of the Lane Workforce Partnership. Councilor Moore said she attended a Health and All Policies workshop on November 21 as part of the Lane Livability Consortium from Lane County Health. The workshop was how to think about health in all of the policies made by elected officials. She would provide the information from that workshop to the Mayor. li 3. Councilor Woodrow referred to the economic summit and said she followed the story of the wool from Eastern Oregon to Pennsylvania that would be made into 650 uniforms for the Olympics. It was amazing to follow that route and realize that wool from sheep in our state would be part of the uniforms in Russia. Ralph Laurel was making the uniforms. 4. Mayor Lundberg thanked staff for their work on the regional summit. There were representatives from the federal government that heard froin the local folks about economic development. Staff had worked very hard in a partnership with the City of Springfield, City of Eugene and Lane County. She also thanked Mary Cronin from Smith Dawson and Andrews for her help. BUSINESS FROM THE CITY MANAGER Mr. Grimaldi noted that there would be a Springfield Economic Development Agency (SEDA) meeting next. He recommended they stay in the Council Chambers for that meeting. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:29 p.m. Minutes Recorder Amy Sowa Attest: City Reco er