HomeMy WebLinkAboutResolution 2013-16 10/21/2013CITY OF SPRINGFIELD
FY 2012 -2013
SUPPLEMENTAL BUDGET No. 3
RESOLUTION NO. 2013 -16
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General , Street, Jail Operations, Special Revenue, Transient Room Tax, Community Development, Building
Code, Fire Local Option Levy, Police Local Option Levy, Bancroft Redemption , Bond Sinking , Sanitary Sewer
Capital , Regional Wastewater Revenue Bond Capital Project, Development Assessment Capital, Development
Projects, Storm Drainage Capital , Police Building Bond Capital Project, Regional Wastewater Capital, Street
Capital , Storm Drainage Improvement SDC, Storm Drainage Reimbursement SDC, Sanitary Sewer
Reimbursement SDC, Sanitary Sewer Improvement SDC, SDC Regional Wastewater Reimbursement, SDC
Regional Wastewater Improvement, SDC Transportation Reimbursement, SDC Transportation Improvement,
Sanitary Sewer Operations, Regional Wastewater, Ambulance, Storm Drainage Operations, Booth - Kelly,
Regional Fiber Consortium, Insurance, Vehicle & Equipment, and SDC Administration Funds.
WHEREAS, the 2013 -2014 fiscal year appropriations for the City of Springfield were made by Resolution No.
2013 -10 dated June 17, 2013; and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon, as follows:
Section 1. Resolution 2013 -10 is hereby adjusted as follows:
Attachment 2 Page 1 of 12
General - Fund 100
Resources Requirements
Beginning Cash Balance $ 124,233 Operating Expenses:
Planning Fees 16,000 City Manager's Office
$ (27,327)
Development & Public Works
(29,775)
Finance
(21,174)
Fire & Life Safety
(235,598)
Human Resources
(8,709)
Informtion Technology
(33,454)
Library
(28,509)
Municipal Court
(16,526)
Police
(170,486)
Total Operating Expense
$ (571,558)
Non - Departmental Expenses:
Reserves
711,791
Total Resources Adjustments $ 140,233 Total Requirements Adjustments $ 140,233
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. DPW reguest funds forDevelopment Review staffing needed due to
increase in application activity. Re- appropirates Asset Management project funds to FY14 for Oracle Licensing
and Autodesk & Infor contracts. Carries forward revenue and expenditures for the remaining Arts Commission
Grant and re- appropriates Library's book budget that was not fully expensed in FY13. After the adoption of FY14
Budget PERS/OPSRP cast where determined to be lower then expected, request lowers expenditures and places
savings into reserves.
Street - Fund 201
Resources Requirements
Beginning Cash Balance $ 58,426 Operating Expenses:
Development & Public Works 5 (57,970)
Non - Departmental Expenses:
Reserves 116,396
Total Resources Adjustments $ 58,426 Total Requirements Adjustments $ 58,426
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves. Re- appropirates Asset
Management project funds to FY14 for Oracle Licensing and Autodesk & Infor contracts.
Attachment 2 Page 2 of 12
Jail Operations - Fund 202
Resources
Requirements
Beginning Cash Balance
$ 2,947 Operating Expenses:
Police
$ (50,906)
Non - Departmental Expenses:
Reserves
53,853
Total Resources Adjustments
$ 2,947 Total Requirements Adjustments
$ 2,947
Comments: Beginning cash adjustment
is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves.
Special Revenue - Fund 204
Resources
Requirements -
Beginning Cash
$ 145,841 Operating Expenses:
Grants
57,160 Development & Public Works
$ 15,499
Canine Donations
3,964 Library
(555)
Reportbeam Project
108,409 Municipal Court
5,000
Police
206,488
Total Operating Expense
$ 226,432
Non - Departmental Expenses:
Reserves
88,942
Total Resources Adjustments $ 315,374 Total Requirements Adjustments , $ 315,374
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves. Carry forward revenue and
expenditures for the remaining Grant Funds that were not fully expensed in FY13: SHOP Grant, 2010 Local JAG
Grant, 2011 JAG Grant, OACP Traffic Safety Grant, OACP Seat Belt Grant 2013 JAG Grant, K9 Donations, and
Comcost Grant. Allocates new grant funding from the state with forfeiture reserves to implement on electronic
citation software module as part of the new suite of public safety products. Allocates new grant funds from state
award to enforce DUII laws with on emphasis on large community events.
Attachment 2 Page 3 of 12
Transient Room Tax - Fun 208
Resources Requirements
Beginning Cash $ 51,349 Operating Expenses:
City Manager's Office
$ (2,388)
Development & Public Works
(2,806)
Library
1,710
Total Operating Expense
$ (3,484)
Non - Departmental Expenses:
Reserves
54,833
Total Resources Adjustments $ 51,349 Total Requirements Adjustments $ 51,349
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves. Requests carries forward
revenue and expenditures for the remaining Arts Commission Grant and re- appropriates Library's book budget
that was not fully expensed in FY13.
Community Development - Fund 210
Resources Requirements -
Beginning Cash $ (168,966) Operating Expenses:
Grants - 724,195 Development & Public Works $ 721,758
Finance (630)
Total Operating Expense $ 721,128
Non - Departmental Expenses:
Reserves (165,899)
Total Resources Adjustments $ 555,229 Total Requirements Adjustments $ 555,229
Comments: Beginning cash change is being made because prior year expenses were more than predicted and
reserves is being adjusted. After the adoption of FY14 Budget PERS/OPSRP cost where determined to be lower
then expected, request lowers expenditures and places savings into reserves. Carries forward HOME and CDBG
program income from FY13. For FY14, we anticipate receiving $383,654 in new CDBG revenue, $237,924 in new
HOME revenue, and $102,617 in HOME program income.
Building Code - Fund 224
Resources Requirements
Beginning Cash $ 66,625 Operating Expenses:
Development & Public Works $ (16,491)
Non - Departmental Expenses:
Reserves 83,116
Total Resources Adjustments $ 66,625 Total Requirements Adjustments $ 66,625
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS /OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves.
Attachment 2 Page 4 of 12
Fire Local Option Levy - Fund 235
Resources Requirements
Beginning Cash $ 15,499 Operating Expenses:
Fire & Life Safety $ (39,654)
Non- Departmental Expenses:
Reserves 55,153
Total Resources Adjustments $ 15,499 Total Requirements Adjustments $ 15,499
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves.
Police Local Option Levy - Fund 236
Resources Requirements
Beginning Cash $ (63,765) Operating Expenses:
Municipal Court $ (3,660)
Police (56,157)
Total Operating Expense $ (59,817)
Non - Departmental Expenses:
Reserves (3,948)
Total Resources Adjustments $ (63,765) Total Requirements Adjustments $ (63,765)
Comments: Beginning cash change is being made because prior year expenses were more than predicted and
reserves is being adjusted. After the adoption of FY14 Budget PERS/OPSRP cost where determined to be lower
then expected, request lowers expenditures and places savings into reserves.
Bancroft Redemption - Fund 305
Resources Requirements
Beginning Cash $ 46,831 Operating Expenses:
Finance $ (330)
Non - Departmental Expenses:
Reserves 47,161
Total Resources Adjustments $ 46,831 Total Requirements Adjustments $ 46,831
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves.
Bond Sinking - Fund 306
Resources Requirements
Beginning Cash $ 28,012 Non - Departmental Expenses:
Unappropriated Fund Balance $ 28,012
Total Resources Adjustments $ 28,012 Total Requirements Adjustments $ 28,012
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into unappropriated fund balance.
Attachment 2 Page 5 of 12
Sanitary Sewer Capital - Fund 409
Resources Requirements
Beginning Cash - $ (1,199,902) Non - Departmental Expenses:
Reserves $ (773,521)
Capital Projects (426,381)
Total Resources Adjustments $ (1,199,902) Total Requirements Adjustments $ (11199,902)
Comments: Beginning cash change is being made because prior year expenses were more than predicted and
reserves is being adjusted. Request re- appropriates capital projects funds not used in FY13 into current year for
Franklin Blvd Sewer Extensions ($21,389). Request reallocates funds from projects planned for payment in FY14
however FY13 expenditures were more than estimated. Realloction moves budget from Captiol Projects to
Reserves for: 10th & N Street ($350,000), 58th Street Flow Control Facility ($97,770),
Regional Wastewater Revenue Bond Capital Project - Fund 412
Resources Requirements
Beginning Cash $ 361,025 Non - Departmental Expenses:
Reserves $ 361,025
Total Resources Adjustments $ 361,025 Total Requirements Adjustments $ 361,025
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Development Assessment Capital - Fund 419
Resources Requirements
Beginning Cash $ 19,186 Operating Expenses:
Finance $ (1,671)
Non - Departmental Expenses:
Reserves 20,857
Total Resources Adjustments $ 19,186 Total Requirements Adjustments $ 19,186
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves.
Development Projects - Fund 420
Resources Requirements
Beginning Cash $ 496,422 Non - Departmental Expenses:
Reserves $ 301,733
Capital Projects 194,689
Total Resources Adjustments $ 496,422 Total Requirements Adjustments $ 496,422
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. DPW Operations Division is requesting a carryover from FY13 to FY14 to
complete projects originally scheduled last year.
Attachment 2 Page 6 of 12
Storm Drainage Capital - Fund 425
Resources Requirements
Beginning Cash $ 161,453 Non - Departmental Expenses:
Reserves $ 202,712
Capital Projects (41,259)
Total Resources Adjustments $ 161,453 Total Requirements Adjustments $ 161,453
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request re- appropriates funds for the capital projects not used in FY13 into
current year far Channel 6, Mill Race FIRM update, Channel 6 FIRM Update, and 42nd Street Dike Study, and
Firing Range Decommissioning. Request reallocates funds from projects planned for payment in FY14 however
FY13 expenditures were more than estimated.. Realloction moves budget from Captial Projects to Reserves for
Island Park and Mill Race Stormwater Facility.
Police Building Bond Capital Project - Fund 428
Resources Requirements
Beginning Cash $ (24,156) Capital Projects $ (24,156)
Total Resources Adjustments $ (24,156) Total Requirements Adjustments $ (24,156)
Comments: Beginning cash change is being made because prior year expenses were more than predicted and
reserves is being adjusted.
Regional Wastewater Capital - Fund 433
Resources Requirements
Beginning Cash $ 904,469 Non - Departmental Expenses:
Reserves $ 904,469
Total Resources Adjustments $ 904,469 Total Requirements Adjustments $ 904,469
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Street Capital - Fund 434
Resources Requirements
Beginning Cash $ 128,034 Non - Departmental Expenses:
ODOT IGA 120,000 Reserves $ (77,966)
LTD IGA 20,000 Capital Projects 346,000
Total Resources Adjustments $ 268,034 Total Requirements Adjustments $ 268,034
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
ba lance is being placed into reserves. Recoginizes new revenue from lane Transit District for City staff time being
reimbursed on the Main -McVay Transit Feasibility Study and ODOT IGA for the Main Street Pedistrian Crossing.
Re- appropriates funds for the capital projects not used in FY13 into current yearfor Gateway Street Overlay,
Gleenwood Bridget Repair and Glenwwod Riverfront Path NEPA.
Attachment 2 Page 7 of 12
SDC Local Storm Improvement - Fund 440
Resources Requirements
Beginning Cash $ 28,806 Non - Departmental Expenses:
Reserves $ 3,195
Capital Projects 25,611
Total Resources Adjustments $ 28,806 Total Requirements Adjustments $ 28,806
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request re- appropriates funds for the capital projects not used in FY13 into
current yeorfor S 59th & Aster St Drainage, Channel and Island Park.
SDC Local Storm Reimbursement - Fund 441
Resources Requirements
Beginning Cash $ (8,493) Non - Departmental Expenses:
Reserves $ (8,493)
Total Resources Adjustments $ (8,493) Total Requirements Adjustments $ (8,493)
Comments: Beginning cash change is being made because prior year expenses were more than predicted and
reserves is being adjusted.
Sanitary Sewer Reimbursement SDC - Fund 442
Resources Requirements
Beginning Cash $ 94,773 Non - Departmental Expenses:
Reserves $ 94,773
Total Resources Adjustments $ 94,773 Total Requirements Adjustments $ 94,773
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Sanitary Sewer Improvement SDC - Fund 443
Resources Requirements
Beginning Cash $ (21,331) Non - Departmental Expenses:
Reserves $ (21,331)
Total Resources Adjustments $ (21,331) Total Requirements Adjustments $ (21,331)
Comments: Beginning cash change is being made because prior year expenses were more than predicted and
reserves is being adjusted.
SDC Regional Wastewater Reimbursement - Fund 444
Resources Requirements
Beginning Cash $ 84;377 Non - Departmental Expenses:
Reserves $ 84,377
Total Resources Adjustments $ 84,377 Total Requirements Adjustments $ 84,377
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Attachment 2 Page 8 of 12
SDC Regional Wastewater Improvement - Fund 445
Resources Requirements
Beginning Cash $ 966,500 Non - Departmental Expenses:
Reserves $ 966,500
Total Resources Adjustments $ 966,500 Total Requirements Adjustments $ 966,500
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
SDC Transportation Reimbursement - Fund 446
Resources Requirements
Beginning Cash $ 264,842 Non - Departmental Expenses:
Reserves $ 264,842
Total Resources Adjustments $ 264,842 Total Requirements Adjustments $ 264,842
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
SDC Transportation Improvement - Fund 447
Resources Requirements
Beginning Cash $ 205,770 Non - Departmental Expenses:
Reserves $ 170,770
Capital Projects 35,000
Total Resources Adjustments $ 205,770 Total Requirements Adjustments $ 205,770
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Request re- appropriates funds for the capital projects not used in FY13 into
current yearfor Transportation System Plan.
Local Wastewater Operations - Fund 611
Resources Requirements
Beginning Cash $ 404,129 Operating Expenses:
Development & Public Works $ (31,164)
Finance (293)
Total Operating Expense $ (31,457)
Non - Departmental Expenses:
Reserves 435,586
Total Resources Adjustments $ 404,129 Total Requirements Adjustments $ 404,129
Comments: Beginning cash, adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves. Request re- appropirates
FY13 Asset Management budget to FY14 to fund Oracle Licensing and Autodesk & Info.
Attachment 2 Page 9 of 12
Regional Wastewater- Fund 612
Resources Requirements
Beginning Cash $ 1,344,767 Operating Expenses:
Development & Public Works $ (36,405)
Finance (2,633)
Total Operating Expense $ (39,038)
Non- Departmental Expenses:
Reserves 1,383,805
Total Resources Adjustments $ 1,344,767 Total Requirements Adjustments $ 1,344,767
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Requested carryover is to fund consulting fees for MWMC - Galardi contract
approved by the Commission on Septebmer 13th. Consulting services is to support intended improvements to the
regional rate model related to long -term forecasting of sewer billing units. After the adoption of FY14 Budget
PERS/OPSRP cost where determined to be lower then expected, request lowers expenditures and places savings
into reserves.
Ambulance - Fund 615
Resources Requirements
Beginning Cash $ 62,012 Operating Expenses:
Fire & Life Safety $ (104,800)
Non - Departmental Expenses:
Reserves 166,812
Total Resources Adjustments $ 62,012 Total Requirements Adjustments $ 62,012
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves.
Storm Drainage Operations - Fund 617
Resources Requirements
Beginning Cash $ 650,128 Operating Expenses:
Development & Public Works $ (53,246)
Finance (293)
Total Operating Expense $ (53,539)
Non - Departmental Expenses:
Reserves 703,667
Total Resources Adjustments $ 650,128 Total Requirements Adjustments $ 650,128
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves. Request re- appropirotes
FY13 Asset Management budget to FY14 to fund Oracle Licensing and Autodesk & Info. Corryfowards contract
with Measurement Specialties which funds the purchase of flow measurement devices /probes originally
contracted in FY13 and anticipated for delivery in FY14.
Attachment 2 Page 10 of 12
Booth -Kelly - Fund 618
Resources Requirements
Beginning Cash $ 88,834 Operating Expenses:
Development & Public Works $ (3,745)
Non - Departmental Expenses:
Reserves 92,579
Total Resources Adjustments $ 88,834 Total Requirements Adjustments $ 88,834
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves.
Regional Fiber Consortium - Fund 629
Resources Requirements
Beginning Cash $ (43,588) Non - Departmental Expenses:
Reserves $ (43,588)
Total Resources Adjustments $ (43,588) Total Requirements Adjustments $ (43,588)
Comments: Beginning cash change is being made because prior year expenses were more than predicted and
reserves is being adjusted.
Insurance - Fund 707
Resources Requirements
Beginning Cash $ 1,977,332 Operating Expenses:
Human Resources $ (9,532)
Nan- Departmental Expenses:
Reserves 1,986,864
Total Resources Adjustments $ 1,977,332 Total Requirements Adjustments $ 1,977,332
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves.
Attachment 2 Page 11 of 12
Vehicle & Equipment - Fund 713
Resources Requirements
Beginning Cash $ 814,661 Operating Expenses:
Fire & Life Safety
$ 390,000
Municipal Court
5,500
Police
307,511
Total Operating Expense
$ 703,011
Non - Departmental Expenses:
Reserves
$ 111,650
Total Resources Adjustments $ 814,661 Total Requirements Adjustments $ 814,661
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. Approves funds for Munciple Court's scanner that is on schedule for
replacement. Re- appropriates are being requested for the purchase of two new ambulances, new Police mobile
data terminals in patrol vehicles and Police Patrol /ISB Vehicles that were not delivered in FY13.
SDC Administration -Fund 719
Resources Requirements
Beginning Cash $ 107,631 Operating Expenses:
Development & Public Works $ 7,535
Finance (462)
Total Operating Expense $ 7,073
Non - Departmental Expenses:
Reserves $ 100,558
Total Resources Adjustments $ 107,631 Total Requirements Adjustments $ 107,631
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves. After the adoption of FY14 Budget PERS/OPSRP cost where determined to
be lower then expected, request lowers expenditures and places savings into reserves. Reallocation for FY14
Adopted budget erratum for the SDC Transportation Methodology. The meothodology will analyze the
recommended projects in the updated and revised Transportation System Plan to determin the SDC cost basis for
growth during the 20 -year planning horizon. Request re- appropirates FY13 Asset Management budget to FY14 to
fund Oracle Licensing and Autodesk & Info.
Total Resources Adjustments $ 9,224,441 Total Requirements Adjustments $ 9,224,441
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 21st day of October, 2013, by a vote of for
and O against. ve �
Attest: ' / -�/i /,
Mayor Christine L Lundb r
Ci Recorder Amy Sowa
Attachment 2
REVIEWED & APP VED
AS TO E
DA
OFFICE 0 C T A TORNEY
Page 12 of 12