HomeMy WebLinkAboutNotes, Meeting PLANNER 9/13/2013 • f
City of Springfield
Development Services Department SPRINGFIELD
225 Fifth Street
Springfield, OR 97477
"L
SITE PLAN REVIEW ea
PRE-SUBMITTAL CHECKLIST OREGON
Project Name: Freeman Properties Multi-family Site Plan Review
Project Proposal: Construct a 15-unit apartment building on two vacant parcels
Case Number: PRE13-00028
Project Address: Approximately 1340 - 1354 R Street
Assessors Map and Tax Lot Number(s): Map 17-03-25-23, TL 1800 & 1902
Zoning: Medium Density Residential (MDR)
Overlay District(s): Drinking Water Protection (DWP)
Applicable Refinement Plan: Q Street
Refinement Plan Designation: Medium Density Residential (MDR)
Metro Plan Designation: Medium Density Residential (MDR)
Pre-Submittal Meeting Date: September 13, 2013
Application Submittal Deadline: March 12, 2014
Associated Applications: None
POSITION REVIEW OF NAME
Project Planner Land Use Planning Andy Limbird 726-3784
Transportation Planning Engineer Transportation Michael Liebler 736-1034
Public Works Civil Engineer Utilities, Sanitary & Storm Sewer Clayton McEachern 736-1036
Deputy Fire Marshal Fire and Life Safety Gilbert Gordon 726-2293
Building Official Building David Bowlsby 736-1029
[APPLICANTS;DEVELOPMENT REVIEW::TEAM
Applicant Applicant's Representative
Robert Freeman Ryan Erickson, PLS
Freeman Properties, LLC EGR & Associates Inc.
3023 Skyview Lane 2535B Prairie Road
Eugene, OR 97405 Eugene, OR 97402
Revised 10/25/07 Date Received;9/l3/d&13
Planner: AL
•
• •
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
PLANNING
o Application fee - discuss the applicable fees
•
o Copy of the Site Plan reduced to 81/2"x 11"
Complete Incomplete See Planning
Note(s)
8 '/z" x 11" Copy of Site Plan
o Copy of the deed and a preliminary title report issued within the past 30 days
documenting ownership and listing all encumbrances. If the applicant is not the property
owner, written permission from the property owner is required. •
Complete Incomplete See Planning
Note(s)
1 • Deed and Preliminary Title Report
o Brief narrative explaining the purpose of the development, the existing use of the
property, and any additional information that may have a bearing in determining the
action to be taken. The narrative should also include the proposed number of employees
and future expansion plans, if known.
Complete Incomplete See Planning
Note(s)
Q Brief Narrative
o Site Plan
Complete Incomplete See Planning
• Note(s)
0 Prepared by an Oregon Licensed Architect,
Landscape Architect, or Engineer
® ❑ Comment Proposed buildings: location, dimensions,
size (gross floor area applicable to the
parking requirement for the proposed
use(s)), setbacks from property lines, and
distance between buildings
J'<?J 2 Location and height of existing or proposed
fences, walls, outdoor equipment, storage,
trash receptacles, and signs
Location, dimensions, and number of typical,
compact, and disabled parking spaces;
• including aisles, wheel bumpers, directional
signs, and striping
3 Dimensions of the development area, as well
as area and percentage of the site proposed
for buildings, structures, parking and
Revised 10/25/07
Date Received: ///3/019/3
Planner: AL /
vehicular areas, sidewalks, patios, and other
impervious surfaces
Observance of solar access requirements as
specified in the applicable zoning district
® ❑ On-site loading areas and vehicular and
pedestrian circulation
Q Location, type, and number of bicycle
parking spaces
Q N 4 Area and dimensions of all property to be
conveyed, dedicated, or reserved for
common open spaces, recreational areas,
and other similar public and semi-public uses
® Location of existing and proposed transit
facilities
o Phased Development Plan Where applicable, the Site Plan application must include a
phasing plan indicating any proposed phases for development, including the boundaries
and sequencing of each phase. Phasing must progress in a sequence promoting street
connectivity between the various phases of the development and accommodating other
required public improvements, including but not limited to, sanitary sewer, stormwater
management, water, and electricity. The applicant must indicate which phases apply to
the Site Plan application being submitted.
Complete Incomplete See Planning •
Note(s)
Comment Phased Development Plan
o Landscape Plan
Complete Incomplete See Planning
Note(s)
5 Drawn by a Landscape Architect
El 5 Location and dimensions of landscaping and
open space areas to include calculation of
landscape coverage
5 Screening in accordance with SDC 4.4-110
5 Written description, including specifications, of
the permanent irrigation system
rf 5 • Location and type of street trees
4?% N 5 List in chart form the proposed types of
landscape materials (trees, shrubs, ground
cover). Include in the chart genus, species,
common name, quantity, size, spacing and
method of planting
•
Revised 10/25/07 Date ReceiVep:iNded
Planner: AL
• •
o Architectural Plan
Complete Incomplete See Planning
Note(s)
Comment Exterior elevations of all buildings and
structures proposed for the development site,
including height
Conceptual floor plans
o On-Site Lighting Plan
Complete Incomplete See Planning
Note(s)
El Location, orientation, and maximum height of
exterior light fixtures, both free standing and
attached
Type and extent of shielding, including cut-off
angles and type of illumination, wattage, and
luminous area
Photometric test report for each light source
Planning Notes:
1. Please provide title reports for both properties with the site plan submittal.
2. Show or describe the location of trash receptacles for the site. If residential trash
pickup is to be done internal to the site, then the applicant should demonstrate that
a sufficient turnaround area exists for the garbage truck.
3. Show and describe the areas of common and private open space within the
development area in accordance with SDC 3.2-240.D.5.
4. Please show parcel and building setback dimensions on all plan sheets.
5. Provide a site landscaping plan prepared by a Landscape Architect, landscape
designer or other recognized professional with the site plan submittal in accordance
with SDC 5.17-120.D. The site landscaping plan will need to meet the requirements
of the City's Development Code. Bark mulch is an acceptable planting medium, but
it is not considered suitable ground cover for landscaping. Turf grass, ground cover
plants, shrubs and trees will be required on the site.
Additional comments not related to the completeness of the application:
• Staff advises that the 6 phases shown on the site plan will need to be completed
within the timeline of the approved site plan, which is two years from the date of
Final Site Plan approval with provision for an additional one year extension. If this
cannot be achieved, the developer would need to submit a Master Plan to extend the
phasing schedule.
• The developer will need to demonstrate conformity with the multi-unit design
standards found in SDC 3.2-240 and 4.7-142. Among other things, additional
architectural detailing may be required on the stock building elevations depicted in
the submittal.
• The development site backs onto Low Density Residential (LDR) properties to the
north. In accordance with SDC 3.2-240.D.3, the maximum height of a dwelling
within 25 feet of the north property line is 21 feet or one story. Additionally, the
Minimum development setback for buildings is 15 feet from the north property line.
• In accordance with SDC 3.2-240.D.3.b, a 25-foot buffer is required along the north
Revised 10/25/07
Date, Received: q 6j/94/3
Planner: AL
property line such that vegetative screening is to be provided and no driveways or
vehicle circulation areas are to extend into this area.
• Driveway wings cannot extend to or past the east and west property lines. The
driveways should be located such that the wing does not extend within 1-foot of the
property line.
• • The future panhandle lot pattern will need to provide for two 13-foot wide panhandle
frontages for each lot.
• The maximum height of a wrought iron fence in the front yard setback is 4 feet high;
once behind the 10-foot setback it can be up to 6 feet high.
• If more than five trees at least 5-inches in diameter or larger are proposed to be
removed from the properties in any 12-month period a Tree Felling permit will be
required.
• The site falls within the 1-5 year time of travel zone for the 16th & Q Street wellhead
so a Drinking Water Protection permit may be required.
• A Public Improvement Plan will be required for construction of the R Street frontage
of this site.
• Staff suggests that a single, consolidated driveway and utility corridor for the
development site could be run along the common property line between Tax Lots
1800 & 1902. This would meet Fire Department requirements for a minimum 20-
foot wide access road and create a single access point and driveway for the
development. The property still could be subdivided into multiple parcels with an
irrevocable shared access and utility easement over the driveway.
• Location and alignment of water and electrical service lines for the development area
are not shown on the plans.
• Provide building elevations for the proposed duplex and single family dwelling at the
northern edge of the site. Staff observes that a duplex dwelling only 14.9 feet wide
(Phase 5) will probably not allow for both a single car garage door and a front door
on the west building elevation.
• The nearest public fire hydrant is at the corner of 14th and R Streets, so a new fire
hydrant likely will be required to serve this development area.
• Staff observes that the southernmost duplex units are depicted as 16 feet inside the
property line but the building setback could be reduced, potentially resulting in
additional room within the development area for building setbacks at the north end.
Revised 10/25/07 Date Received: Y/13/jo/3
Planner: AL JJJ
• •
LAND DIVISION TENTATIVE PLAN APPLICATION
PRE-SUBMITTAL CHECKLIST
Engineer: Clayton McEachern Case#: PRE13-00028
PUBLIC WORKS ENGINEERING
o Site Assessment of Existing Conditions
Complete Incomplete See PW
Note(s)
0 Prepared by an Oregon licensed Landscape Architect
or Engineer
Q Vicinity Map
The name, location, and dimensions of all existing site
features including buildings, curb cuts, trees, and
impervious surface areas, clearly indicating what is
remaining and what is being removed. For existing
structures to remain, also indicate present use and
required setbacks from proposed property lines
n/a The name, location, dimensions, direction of flow and
• top of bank of all watercourses and required riparian
setback that are shown on the Water Quality Limited
Watercourse Map on file in the Development Services
Department
0 H n/a The 100-year floodplain and floodway boundaries on
the site, as specified in the latest adopted FEMA Flood
Insurance Rate Maps or FEMA approved Letter of Map
Amendment or Letter of Map Revision
® The Time of Travel Zones, as specified in SDC 3.3-200
and delineated on the Wellhead Protection Areas Map
on file in the Development Services Department
® Physical features including, but not limited to trees 5"
in diameter or greater when measured 4 /2 feet above
the ground, significant clusters of trees and shrubs,
riparian areas, wetlands and rock outcroppings
® H Soil types and water table information as mapped and
specified in the Soils Survey of Lane County. A
Geotechnical Report prepared by an Engineer must be
submitted concurrently if the Soils Survey indicates
the proposed development area has unstable soils
and/or a high water table
Revised 10/25/07 11-
Planner:Date Received: tilde 3
AL
• •
o Land Division Tentative Plan
Complete Incomplete See PW
Note(s)
❑ Prepared by an Oregon licensed Land Surveyor in
accordance with ORS 92
® ❑ Location and width of all existing and proposed
easements on and abutting the property
❑ Boundaries of the entire area owned by the property
owner, of which the proposed land division is a part,
as well as dimensions and size of each parcel and the
approximate dimensions of each building site
indicating the top and toe of cut and fill slopes to
scale
Location of existing and required power poles,
transformers, neighborhood mailbox units, and similar
public facilities
Location and size of existing and proposed utilities on
and adjacent to the site including sanitary sewer
mains, stormwater management systems, water
mains, power, gas, telephone, and cable TV.
Indicate the proposed connection points
o Stormwater Management Plan
Complete Incomplete See PW
Note(s)
❑ Prepared by an Oregon licensed Civil Engineer
❑ N Planting plan prepared by an Oregon licensed
Landscape Architect where plants are proposed as
part of the stormwater management system
® Roof drainage patterns and discharge locations
® Pervious and impervious area drainage patterns
El The size and location of stormwater management
systems components, including but not limited to:
drain lines, catch basins, dry wells and/or detention
ponds; stormwater quality measures; and natural
drainageways to be retained
® ❑ Existing and proposed spot elevations and contours
lines drawn at 1 foot intervals (for land with a slope
over 10 percent, the contour lines may be at 5 foot
intervals)
•
❑ Amount of proposed cut and fill
o Stormwater Management System Study - provide four (4) copies of the study with
the completed Storm water Scoping Sheet attached. The plan, calculations, and
Revised 10/25/07
Pate Received: °I13124)13
Planner; AL
•
documentation must be consistent with the Engineering Design Standards and
Procedures Manual.
Complete Incomplete See PW
Note(s)
0 Scoping Sheet and attached Stormwater Management
System Study
PW Notes:
1.
Additional comments not related to the completeness of the application:
Revised 10/25/07 Date Received:_263/0°/3
Planner: AL
• •
TENTATIVE SITE PLAN REVIEW APPLICATION
•
PRE-SUBMITTAL CHECKLIST
Transportation Engineer/Planner: Michael Liebler P.E. Case • : PRE13-00028
Applicant: Freeman Propertie 4,
TRANSPORTATION
o Right-of-Way Approach Permit application must be provided where the property has
frontage on a Lane County or an Oregon Department of Transportation (ODOT) facility.
Complete Incomplete See Transportation
Note(s)
NA Copy of ROW Approach Permit Application
o Traffic Impact Study - four (4) copies of a study prepared by a Traffic Engineer in
accordance with SDC 4.2-105 A.4. Traffic Impact Studies (TIS) allow the City to analyze
and evaluate the traffic impacts and mitigation of a development on the City's
transportation system. In general, a TIS must explain how the traffic from a given
development affects the transportation system in terms of safety, traffic operations,
access and mobility, and immediate and adjoining street systems. A TIS must also
address, if needed, City, Metro Plan and state land use and transportation policies and
objectives.
Complete Incomplete See Transportation
Note(s)
0 NA Traffic Impact Study
o Site Plan
Complete Incomplete See Transportation
Note(s)
0 Access to streets, alleys, and properties to
be served, including the location and
dimensions of existing and proposed curb
cuts and curb cuts proposed to be closed
o Improvement and Public Utilities Plan
Complete Incomplete See Transportation
Note(s)
0 0 Location and type of existing and
proposed street lighting
Location, width, and construction material
of all existing and proposed sidewalks,
sidewalk ramps, pedestrian access ways,
and trails
0 Location, widths (of paving and right-of-
way) and names of all existing and
proposed streets, alleys, dedications,
Revised 10/25/07
Date Received: ?Meg
Planners AL
access easements or other right-of-ways
within or adjacent to the proposed
development, including ownership and
maintenance status, if applicable
❑ Location of existing and required traffic
control devices
•
Transportation Notes:
1.
Additional comments not related to the completeness of the application:
•
•
Data Reeelved: 9//3/ 73
F latmet AL
Revised 10/25/07
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Deputy Fire Marshal: Gilbert Gordon Case #: PRE2013-00028
FIRE
o Site Plan
•
Complete Incomplete See Fire
Note(s)
On-site vehicular circulation
o Improvement and Public Utilities Plan
Complete Incomplete See Fire
Note(s)
1. Location of existing and required fire hydrants and
similar public facilities
Fire Notes:
1. Distance to nearest fire hydrant not shown or described. Nearest fire hydrant
appears to be 10EH-15 located to the east on the corner of R and 14th Street. A
fire hydrant may be needed for this proposal due to distance.
Additional comments not related to the completeness of the application:
1. Fire apparatus access for the two driveways need to be increased to 20 feet per 2010
Springfield Fire Code 503.2.1.
2. The length of the fire apparatus access road width increase needs to be 125 feet on
the west access and 100 feet on the east access so that all portions of the exterior walls
of the north buildings are within 150 feet of fire apparatus access per SFC 503.1.1.
3. The fire apparatus access road shall be capable of supporting an 80,000 lb. imposed
load on an all weather surface per SFC 503.2.3 and SFC Appendix D102.1.
4. No Parking-Fire Lane signage shall be posted a long the fence line of the concrete
drives on both the west and east driveways per SFC 503.3 and SFC Appendix D103.6.
5. The address number for this project cannot be 1400. The two properties are bordered
by an apartment complex to the west (1332 R Street) and a duplex to the east (1366
and 1368 R Street).
Date Received: 9 /3 i3
Revised 9/24/07
Plattner AL
S
ANY REQUIRED ADDITIONAL MATERIALS, APPLICATIONS OR
PERMITS
IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS OR
APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD
CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE-
APPLICATION REPORT FOR MORE DETAILED INFORMATION:
•
Applicable Not
Applicable
Where a multi-family development is proposed, any additional
materials to demonstrate compliance with SDC 3.2-240
Riparian Area Protection Report for properties located within 150
feet of the top of bank of any Water Quality Limited Watercourses
(WQLW) or within 100 feet of the top of bank of any direct
tributaries of WQLW
A Geotechnical Report prepared by an engineer must be submitted
concurrently if there are unstable soils and/or a high water table
present
Where the development area is within an overlay district, address
the additional standards of the overlay district
If five or more trees are proposed to be removed, a Tree Felling
Permit as specified in SDC 5.19-100
Z A wetland delineation approved by the Oregon Division of State
Lands must be submitted concurrently where there is a wetland on
the property
Any required federal or state permit must be submitted
concurrently or evidence the permit application has been
submitted for review
Where any grading, filling or excavating is proposed with the
development, a Land and Drainage Alteration permit must be
submitted prior to development
Where applicable, any Discretionary Use or Variance as specified in
SDC 5.9-100 and 5.21-100
® An Annexation application, as specified in SDC 5.7-100, where a
development is proposed outside of the city limits but within the
City's urban service area and can be.serviced by sanitary sewer
Date ReceiVefi:gr.007j
Revised 10/25/07 Planner AL
• •
THIS APPLICATION IS:
❑ COMPLETE FOR PROCESSING
® INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE
City PI n r Date
This is not a decision on your application. Springfield Development Code Section 5.4-
105 and Oregon Revised Statutes 227.178 require the City take final action on a limited land
use decision within 120 days after the application is deemed complete. The 120-day
processing period for this application begins when all the missing information is submitted or
when you request that the City proceed without the information. You must indicate by either
signing this form or by submitting a written response to the City within seven days of the
date of this form asserting your intentions regarding the provision of the missing
information. If you indicate herein or in your written response that the missing information
will be submitted, then you have 180 days from the date the application was submitted for
Pre-Submittal Review to provide the City with the missing information. If you refuse to
submit the missing information, then upon receipt of the full application packet and
processing fee, the City will deem the application complete for purposes of starting the 120-
day clock and begin processing the application. No new information may be submitted after
the start of the 120-day period unless accompanied by a request for an extension of the
120-day processing time. Upon receipt of a request for extension, the City may extend the
120-day period for a reasonable period of time. The City may also require additional fees if
the new information is submitted after the Notification to Surrounding Property Owners is
sent out and a second notification is required or if the new information substantially affects
the application proposal and additional review is required.
I, the owner/applicant, intend to submit all missing items indicated herein to the
City within the 180-day timeline.
Owner/Applicant's Signature Date
•
Date Received:
Planner: AL
Revised 10/25/07