HomeMy WebLinkAboutCorrespondence PLANNER 6/22/2012 • •
HOPKINS Steve
From: HOPKINS Steve
Sent: Wednesday, June 20, 2012 8:59 AM
To: 'william @mci-construct.com'
Subject: RE: anderson medical clinic
Attachments: Final Site Plan Review 1.1.08 MEM.docx; Anderson maintenance agreement.docx; Anderson
DA.docx
Bill,
The next steps are: •
1. Submit final site plan application. It is attached. You can also download a copy at the city website:
http://www.springfield-or.gov/dsd/Planning/apps fees%202008.htm.
2. Once it is approved, sign the development agreement.
3. Pick up building permit.
Here is an explanation of the conditions:
1. Prior to issuance of a building permit, pay the sewer in-lieu-of-assessment charge for the portion of the lot being
developed.
•
This is paid when you pick up the building permit.
2. Prior to approval of the final site plan, the applicant shall provide an operations and maintenance plan to the City for
review to ensure the long-term maintenance and operation of the proposed rain gardens. The plan should
designate maintenance responsibility for operating and maintaining the system, and should be distributed to all
property owners and tenants of the site.
The maintenance agreement was sent in the mail with the hard copy of the land use decision. I have also attached it
to this email.
3. To ensure a fully functioning water quality system and meet objectives of Springfield's MS4 permit,the Springfield
Development Code and the EDSPM,the proposed rain gardens shall be shall be fully vegetated with all vegetation
species established prior to approval of the final site inspection. Alternatively, if this condition cannot be met, the
applicant shall provide and maintain additional interim erosion control/water quality measures acceptable to the
Public Works Department that will suffice until such time as the rain garden vegetation becomes fully established.
This condition will be met prior to occupancy. If the rain garden isn't fully established by occupancy, contact Todd
Singleton (541-726-5931)for options regarding interim erosion control measures.
4. The final site plan shall identify a minimum of 3 bicycle spaces(1 long-term, 2 short-term)that comply with SDC 4.6-
145 and 4.6-150.
A final site plan application is required. The fee is$455.12. Revise the plans to show the bicycle spaces, or include a
note on the plans. Submit 5 copies of the plans. The final site plan is like a punch list. It cannot be denied. Plan on a two
week review time. Once the final site plan is approved, sign the development agreement. It is attached for Nate to
review. It requires notarized signatures. We can do that here, or he can do that on his own.
Let me know if I you have any other questions.
Steve
From: William McIntyre [mailto:willaim @mci-construct.com]
Sent: Tuesday, June 19, 2012 1:52 PM 9]JUN ate RP2;2 iCGi2012 1v2ed:
To: HOPKINS Steve; william @mci-construct.com
Subject: RE: anderson medical clinic
1 •
Final SI,Ihrnittai
Steve,
I have read through the Notice of Decision and am unclear what we should do next. It appears we are all approved with
conditions but: condition #1 should not hold up the final cite review, I believe condition #2 &3 are included on the
plans. Do we need to have condition#4 printed up on new plans, or is this something that can be inked in? Otherwise, I
assume we pay the fee and we are good to go, or do we need to sign additional forms?
I appreciate all of your help and this has been the best site review process I have been through!
Bill
From: HOPKINS Steve [mailto:shopkins @springfield-or.gov]
Sent: Tuesday, June 12, 2012 11:20 AM
To: 'william @mci-construct.com'
Subject: RE: anderson medical clinic
It didn't make the mail on Friday so you should receive it today.
From: William McIntyre [mailto:william @mci-construct.com]
Sent: Tuesday, June 12, 2012 11:18 AM
To: HOPKINS Steve
Subject: RE: anderson medical clinic
Steve,
I have not seen the document yet. I am meeting with the doctor tomorrow and will get any necessary signatures from
him then.
Thank you,
Bill
From: HOPKINS Steve [mailto:shopkins @springfield-or.gov]
Sent: Thursday, June 07, 2012 11:01 AM
To: 'william @mci-construct.com'
Subject: RE: anderson medical clinic
The Planning Supervisor is reviewing it now and it will be approved this afternoon. The hard copy will be mailed either
this afternoon or tomorrow morning.
From: William McIntyre [mailto:william @mci-construct.com]
Sent: Thursday, June 07, 2012 10:58 AM
To: HOPKINS Steve
Subject: RE: anderson medical clinic
Steve,
Thank you for forwarding this on. Can you give me an approximate timeline for completion, so that I can forward it on
to the Doctor?
Thank you,
Bill
llata Rec eiYed:
From: HOPKINS Steve [mailto:shopkins @springfield-or.gov]
Sent: Thursday, June 07, 2012 10:43 AM JUN ? 2 7,12
To: 'william @mci-construct.com'
Subject: RE: anderson medical clinic
• •
Bill,
the draft decision is attached. It will need to be reviewed by the Planning Supervisor before it is approved, but I don't
expect any changes. Let me know if you have any questions or concerns with the conditions of approval.
Steve
From: William McIntyre [mailto:william @mci-construct.com]
Sent: Tuesday, May 29, 2012 10:40 AM
To: HOPKINS Steve
Subject: RE: anderson medical clinic
Steve,
Just thought I would check in to make sure we are not missing anything we need to be doing, and get an update, and an
estimated timeline if you know one?
Thank you,
Bill
William C.McIntyre
90472 Woodruff Street
Eugene,Or 97402
541.687.2841 541.343.6752 FAX
www.mci.construct.com
{yip McINTYitt CONSTRUCTION nr
From: HOPKINS Steve [mailto:shopkins @springfield-or.gov]
Sent: Tuesday, May 08, 2012 2:47 PM
To: William McIntyre
Subject: anderson medical clinic
Bill,
This morning the Development Review Committee reviewed the site plan for the dental clinic. A part of this meeting,we
calculated the Systems Development Charge (SDC) and the Sanitary Sewer In-Lieu-of-Assessment charge for the dental
clinic. As we discussed at the Pre-submittal meeting,the SDC5 have been reduced by 50%. The amount due for the
dental clinic is$16,913.98,which includes that discount. The details of that charge are contained in the attached
document.
The Sanitary Sewer In-Lieu-of-Assessment charge is in addition to the regular connection fees and is charged only once.
It is charged only if the property or portions of the property being developed have not previously been assessed or
otherwise participated in the cost of a public sanitary sewer. Our records show this property has NOT been assessed for
sewer. The charge for the proposed development is$10,080, and covers the area of development only. The remaining
portion of the lot will still require an assessment fee to be paid at the time of development. Currently this charge would
be $8,608 for the remaining fiscal year(until July 1, 2013).
$16,913.98 (SDC including discount) +$10,080.00(sewer assessment) =$26,993.28 (total cost)
Let me know if you have any questions. Date Received:
Steve Hopkins, AICP JUN 2 2-2012 •
Senior Planner
3 Final Submittal
•
•
• •
Urban Planning Division,
Development and Public Works Dept.
City of Springfield
541-726-3649
Date Received:
JUN 2,2 2012
4 Final Submittal