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Packet, DIM PLANNER 8/29/2013
• • ;CITY OF SPRINGFIELD DEVELOPMENT ISSUES MEETING 4/11/4-e-k-ab DISTRIBUTION DATE: August 29, 2013 RECEIVED•TO: Current Planning Staff: G. Karp, J Donovan, L Pauly, T Jones, M Metzger, L Miller,(A Limbird3M Markarian AUG 2 9 2013 Jeff Paschall, Supervising Civil Engineer, Development & Public Works ✓ Ken Vogeney, City Engineer, Development & Public Works Depart3yy" D�tA ,P�e_ct Matt Stouder, Manager, Environmental Services Department .7 � Clayton McEachern, Development & Public Works, Engineering 1 0+ 17 C U Kyle Greene, Development & Public Works, Engineering Kristi Krueger, Civil Engineer, Development & Public Works Department Brian Barnett, Traffic Engineer DPW Michael Liebler, Transportation Planning Engineer, Development & Public Works V Gilbert Gordon, Deputy Fire Marshall, Fire & Life Safety Department Melissa Fechtel, Fire & Life Safety Department Greg Ferschweiler, Maintenance, Public Works Department Ronni Price, Planner, Willamalane Park and Recreation District Greg Hyde, Willamalane Park and Recreation District Thomas Jeffreys, Emerald Peoples Utility District (EPUD) ✓ Bart McKee, Springfield Utility Board (Water) Ray Meduna, Springfield Utility Board (Water) t/, Sanjeev King, Springfield Utility (Electric) Amy Chinitz, Springfield Utility Board (DWP) / Scott Nelson, ODOT (copy of packets) 9-8-10 David Bowlsby, AIC Building Official, DPW V Will Mueller, LTD Norm Palmer, Century Link Tom Boyatt, Development & Public Works Jamie Porter, Rainbow Water District Chris Moorhead, DPW City Surveyor Lydia McKinney, Lane County Transportation Jennifer Dockery, Central Lane Communications 911 Will Isham, Northwest Natural Gas Tom Henerty, Comcast Cable Jerry Smith, Police Chief Water Resource Coordinator, ESD Jeff Towery, Asst. City Manager Sunny Washburn, Environmental Services Len Goodwin, Director, Development & Public Works John Saraceno, Springfield School District 19, Asst. Director Maintenance facilities William Lewis, Springfield School District 19 (finance) Joe Leahy, City Attorney Stormwater Facilities Planner, ESD _� John Tamulonis, Economic Development Mgr. Courtney Griesel, Planner 1 (EDM) Brenda Jones, Administrative Specialist (DIM Annexations) Steve Moe, Glenwood Water District A Development Issues Meeting will take place on Thursday, September 26, 2013 © 1:30 - 2:30 p.m.in the DPW Conference Room 616 © Springfield City Hall. Please review the enclosed information, and come prepared to discuss this application with the Planner and applicant. Should you have any questions, please contact @ Andy Limbird (541) 726-3784. Revised: 8-26-13 DEVELOPMENT ISSUES MEETING DEVELOPMENT AND PUBLIC WORKS DEPARTMENT SPRINGFIELD CITY HALL 225 FIFTH STREET DPW Conference Room 616 Meeting Date:September 26, 2013 @ 1:30—2:30 p.m. 1. DEVELOPMENT ISSUES MTG #PRE13-00024 ROUSE PROP (GATEWAY MALL) Assessor's Map: 17-03-22-00 TL 2109,2200,2218,2219,2300,2305,2307 PRJ13-00019 Address: 3000 Gateway Street Existing Use: Gateway Mall Applicant submitted plans to discuss redevelopment/enhancements to the existing Gateway Mall. Planner: Andy Limbird The Development Issues Meeting informational packet for this meeting is available on-line for you to review or print out @ Laserfiche website: www.springfield-or.gov/weblink8/ ! • City of Springfield SPRINGFIELD Development Services Department 225 Fifth Street Springfield, OR 97477 Development Issues Meeting (DIM) Required Project Information (Applicant: complete this section) Prospective Applicant Name: Eric Dinenberg Phone: 646-593-7685 Company: Rouse Properties Fax: Address: 1114 Avenue of the Americas, Suite 2800, New York, NY 10036 Prospective Applicant's Rep.: Geoff T. Larsen, P.E. Phone: 541-686-8478 Company: Balzhiser & Hubbard Engineers, Inc. Fax: 541-345-5303 Address: 100 W. 13th Avenue, Eugene, OR 97401 Property Owner: Same as Applicant (Eric Dinenberg) Phone: Company: I Fax: Address: ASSESSOR'S MAP NO: 17-03-22-00 ITAX LOT NO(S): 2109, 2200, 2218,2219,2300, 2305, 2307 Property Address: 3000 Gateway Street, Springfield, OR 97477 Size of Property: 72 Acres -X Square Feet , Description of If you are filling in this form by hand, please attach your proposal description to this application. Proposal: Redevelopment/Enhancement of the existing mall, development of new retail/anchor stores Existing Use: Mall/shopping center with associated parking and retail establishments # of Lots/Parcels: 7 Avg. Lot/Parcel Size: 448,045 sf Density: du/acre Prospective Applicant: (7c,r4. 54844. Date: August 22, 2013 Signature Geoff T. Larsen, P.E. Print Required Project Information (City Intake Staff: complete this section) Case No.:` — i L _0002-k"( Date: ] I _ Reviewed by: Ll ,!'1( 11 `" Application Fee: $ l _Technical Fee: $0 Postage Fee: $0 ao -- TOTAL FEES: $ •5a_k . - =, _j • O]ECT NUMBER: AUG 282013 Revised 1/1/08 Molly Markarian 1 of 3 Original Submittal______- • • SPRINGFIELD CITY OF SPRINGFIELD, OREGON et 225 FIFTH STREET DEVELOPMENT AND PUBLIC WORKS OREGON SPRINGFIELD, OR 9747 PHONE:541.726.3753 August 29,2013 FAX:541.736.1021 www.springfield-or.gov Eric Dinenberg Rouse Properties 1114 Avenue of the Americas, Suite 2800 New York,NY 10036 RE: PRE13-00024 (17-03-22-00 TL 2109,2200,2218,2219,2300,2305,2307)- PRJ13-00019 Development Issues Meeting—Applicant submitted plans to discuss redevelopment/enhancement of the existing Gateway Mall,with development of new retail/anchor stores. Dear Mr. Dinenberg: Thank you for your Development Issues Meeting submittal. The following meeting has been scheduled. TYPE: DEVELOPMENT ISSUES MEETING PLACE: CITY OF SPRINGFIELD DEVELOPMENT & PUBLIC WORKS DEPARTMENT DPW CONFERENCE ROOM 616 225 FIFTH STREET SPRINGFIELD,OR 97477 DATE/TIME: Thurs., September 26,2013 at 1:30—2:30 p.m. CONTACT PERSON: Andy Limbird If you have any questions, please call me at 541-726-3784 Sincerely, Andy Limbird Senior Planner CC: Geoff T. Larsen, P.E. Balzhiser&Hubbard Engineers, Inc. 100 W. 13th Avenue Eugene, OR 97401 . • • rral 111 � .., ��.� •� �,,: .�k/►I►�,. Sri . I� iTl_MAMQ�lr,- 1A. 13 1 ; m 11111 MALLARD v I ( ii: iflE FLAMING_OA:' ,� iii. ■ IN �. 0 0 r .P.INED. .•VE • m MP . I SPRINGDA E. In IT 11,4 domino pr i 0 1 '.: " / . eRooKDa .AVE OA.J,,44q• ,4=►/►l 1: an II or - Ili l .., mot, ,E) _ 1 - NM Mil- 1 .-v d G LO_V,ERLEA1L? an I"d "° , �d 1 ■RI I :; caz::;;._ ______ 44AL__ HARLO_ _RD 1�0 ' ...4- I • ti I T-111"� L I .: • • �c MEMORANDUM BALZHISER & HUBBARD ENGINEERS 100 West 13"'Avenue, Eugene,Oregon 97401 (541) 686-8478 (phone)/(541) 345-5303 (fax) www.bhengineers.com Mechanical•Electrical•Civil•Surveying To: City of Springfield August 27, 2013 Company: Development Services Department • Project: Gateway Mall Redevelopment Subject: Development Issues Meeting Application From: Geoff Larsen, P.E. Pages: 3 INTRODUCTION: Rouse Properties, the owner of Gateway Mall, is undertaking a project to redevelop and improve the existing mall building and surrounding site. The existing Mall site is depicted in Attachment "A", ALTA/ACSM Land Title Survey. The currently proposed redevelopment plan is shown Attachment "B", Figures 1 and 2. The proposed redevelopment project will include the following major elements: • Demolition of the existing Movies 12 and Food Court area located at the east edge of the mall building, between the existing Kohl's and Target stores. • Renovations throughout the remaining mall space to accommodate new Retail and Anchor Retail stores. • Construction of a parking lot expansion within the demolished portion of the existing mall. • Construction of three new building pads and retail sites located just to the west of the existing ring road. Based on preliminary discussions with City of Springfield planning staff, the proposed redevelopment project will be subject to the Site Plan Review Major Modification land use process. The project team will be seeking an expedited review process in order to accommodate the accelerated project schedule. Construction of the redevelopment project is scheduled to begin in January, 2014. Although the underlying building layout and design concepts for the redevelopment project are depicted in Attachment "B", major elements of the design are still in progress. For example, on-site vegetated stormwater management will be incorporated into the site design and further modifications to pedestrian access and site circulation are being explored. Prior to finalizing the proposed design, the project team would like to solicit input and recommendations from City staff through the Development Issues Meeting (DIM) process. The following list of questions is intended to provide an area of focus for the DIM. However, additional input from City staff on other issues not listed below would be welcomed. DEVELOPMENT ISSUES MEETING QUESTIONS 1. Transportation and Circulation Context: Based on preliminary discussions with City staff, we understand the City would like to see improvements to several intersections at the site. The project team would like to receive input from City staff on what pedestrian, bicycle, or vehicle circulation improvements will be required or recommended, and whether or not the City.haastccopcer 1 wiJhe proposed site plan from a circulation or access standpoint. lJ tC AUG 282013 P:\2100-024-13\DIM Application\mem gtl 130823_DIM Application.doc Page 1 of 3 Original Submittal Question: Will the City require or recommend modifications to the existing or proposed pedestrian, bicycle, or vehicular access and circulation routes? 2. Development and Disposition Agreement Context: The Gateway Mall development was originally approved under a 1988 Disposition and Development Agreement (Development Agreement), which was amended in 1998 and 1999. The currently proposed redevelopment plan includes modifications to the size and configuration of the retail space and movie theatre spaces originally described in the current Development Agreement. The project team would like to have a discussion with City staff about whether or not the Development Agreement needs to be amended. The team would also like to discuss the process for undertaking an amendment and solicit concerns and recommendations from the City about that process. Question: How does the City recommend reconciling the proposed redevelopment project with the existing Gateway Mall Development Agreement? 3. Phased Development Context: Figure 1 (Attachment "A") depicts the proposed redevelopment plan at full build-out. The phasing plan for the proposed improvements is still in progress. However, the first phase will generally include demolition and renovation of the existing mall building and construction of the majority of the proposed site improvements. The three proposed building pads located adjacent to the ring road will not be constructed as part of the first phase. However the first phase will include site improvements to support those building pads, such as parking and pedestrian access. Utilities may not be fully extended to the building pads as part of the first phase, but the first phase will make an allowance (scope and extent to be determined) for future extension of utilities. The project team is seeking feedback from City staff on project phasing requirements and how to represent this information in the Site Plan Review Modification application. Question: In the context of Site Plan Review Modification, please provide feedback on the available options for phasing construction of the proposed redevelopment and how that phasing needs to be represented with the Site Plan Review Modification application. Feedback from City staff on requirements for building elevations (Springfield Development Code 5.17-120.A.9) for future phases would be appreciated. 4. Parking Requirements Context: Based on preliminary discussions with City staff, we understand the City has found the existing parking facilities for the mall to be compliant with City code. This was documented as part of the 2007 Site Plan Review - Major Modification associated with special event parking. Based on Springfield Development Code (SDC) 4.6-110.A.1, we understand a net increase in building area would trigger added parking, proportional to the increase in building area. If the overall building area is reduced, we assume a decrease in parking area proportional to the decrease in building area would be allowable. We would like to verify this assumption with City staff. We would also like seek input from City staff on wht level of parking analysis/assessment will be required as part of the Site Plan Review Modification for the redevelopment project. Question: Please verify that the City has determined that the off street parking existing parking, bicycle parking, accessible parking for the mall currently complies with current SDC requirements. Please also verify that the number of existing parking spaces can be reduced proportional to the decrease in overall building area and provide guidance on what level of parking analysis/assessment will be required to support the redevelopment project. c Date Received: P:\2100-02413\DIM Applicalon4nem gIl 130823_DIM Application.doc AUG 213 2913 • • • 5. Approval Timelines Context: Construction of the project is scheduled to begin in January 2013, following Springfield site plan review modification and building permit approval. The applicant intends to submit construction documents for building permit review prior to completion of the site plan review modification review. Question: Please provide suggestions and recommendations for expediting the site plan review modification and building permit review process. Date Received: • AUG 282013 • Original Submittal P:\2100-024-13\DIM Application\mem gtl 130823_DIM Application.doc • • Attachment "A" ALTA/ACSM Land Title Survey Date Received: AUG 282013 Original Submittal W i 1 \ g,...t v0; in v CO as ("—? . ,s v� �wro� =g p Sl i o `ry-�� Q DI ] (1 J 1. i E 1 ..dj' j (IT .(I., , ef). _ 0 0"' i 1 ,1 Wi]vwIQ7 . L • /1 a y 1'Y,ca., tt 0 cg , [I 1 . . • 1 .. ,. ' V - s iO 63393\ddY =� 0 - -- .:, P 4 I § -i K Soot I- o 1 0 g f rr. = w Q Q . a, _ . a g O Z• cci iM a W Z t 3 o Z z v ,.....1 w J w Ili u R Q_ L i D I a z z.c 1 p u...1 , a w J 3 W � W — \ \ (--, _13 ki,q,gi• _ ,,,,,,,:,,,: ,..,...\\... .. ;,. i Et � \ .;�:. ,. • V 161.. - �/ V //.f/ /f / ///r. .'-/ t AMOS TIVdd0-/:41////AA f/ / ! • .1 ' � 2` ;�\�'. ��\�• — `. /// //,il;/!1/.1//////. ! 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