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HomeMy WebLinkAbout07/01/2013 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JULY 1, 2013 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday, July 1, 2013 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and Brew. Also present were City Manager Gino Grimaldi, Assistant Development and Public Works Director Anette Spickard, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg SPRINGFIELD UPBEAT 1. Trig Star Competition Recognition. Surveyor Jon Driscoll gave a brief description of the Trig Star Program. He then introduced Joe Ferguson, the State Trig -Star Coordinator. Mr. Ferguson said Trig -Star was a national program put on and supported by the National Society of Professional Surveyors. High school students in all of the states were given the Trig Star test each year. The winner at each high school then moved on to take a State test. The winner of the State test then took the National Exam for which there was a national award. The local Land Surveyors of Oregon supported this program with the help of people like Mr. Driscoll who made presentations to the high school students and then gave the test. Between 150 -200 students took the test this year in about 17 high schools. Out of those, Michael Carson from Springfield High School won this competition at the State Level and received a $500 check. Councilor Ralston said he loved trigonometry as a student. It was very applicable to many things including his previous jab. He was very supportive of the program. Mr. Ferguson said even the technology of today was based on trigonometry CONSENT CALENDAR 1. Claims 2. Minutes a. June 10, 2013 — Work Session b. June 17, 2013 — Work Session C. June 17, 2013 — Regular Meeting City of Springfield Council Regular Meeting Minutes July 1, 2013 Page 2 3. Resolutions 4. Ordinances a. ORDINANCE NO. 6294 — AN ORDINANCE VACATING A 320 -FOOT LONG BY 60- FOOT WIDE SEGMENT OF 31 si STREET RIGHT -OF -WAY, WHICH LIES SOUTH OF PIERCE PARKWAY AND NORTH OF MARCOLA ROAD (SECOND READING). 5. Other Routine Matters a. Approval of Liquor License Endorsement for Walmart #4178, Located at 2730 Gateway Street, Springfield, Oregon. b. Approval of Liquor License Endorsement for LaVelle Vineyards, Located at 400 International Way, Suite 130, Springfield, Oregon. c. Authorize City Manager to Sign a Contract Extension with Oregon Apparatus Repair, Inc. for Maintenance and Repair of Fire Apparatus. d. Authorize City Manager to Sign a Revenue Contract with Life Flight Network, LLC for FireMed Administrative Services. e. Approve a Motion to Waive the Requirement for Newspaper Advertisement of Requests for Proposal (RFP) Exceeding $100,000 and Allow the City Manager to Award and Sign the P41020 Channel 6 Stormwater Master Plan Contract upon Completion of Contract Negotiations. f. Approve Cost of Living Increase of 2.2% for City Manager Gino Grimaldi, Effective May 6, 2013. —this item was pulled from the Consent Calendar by Councilor Ralston. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR WITH ITEM 5F PULLED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED IT WAS MOVED BY COUNCILOR WYLIE TO ACCEPT ITEM 5F FROM THE CONSENT CALENDAR. 5. f. Approve Cost of Living Increase of 2.2% for City Manager Gino Grimaldi, Effective May 6, 2013. Councilor Ralston said he thought this was to be discussed each year at the appropriate time. Councilor Brew said he had brought that up during the previous work session and suggested that since it had been 5 years since Mr. Grimaldi had a pay increase, it would have been less if it had come to the Council each year to be considered. He didn't want to revisit the same 2.2% increase every year, but wanted to have the discussion next year. Councilor Ralston said Mr. Grimaldi did a great job, but it was his job. He was opposed to a pay increase. Everyone did their job, but that didn't justify a bonus. He didn't feel Mr. Grimaldi would leave his job if he didn't get an increase and people at the City were happy to have theirjobs. He was not going to support an increase, but he pointed out it had nothing to do with what he thought of the job Mr. Grimaldi did. He did an exceptional job. City of Springfield Council Regular Meeting Minutes July 1, 2013 Page 3 Councilor Woodrow said she didn't consider this a bonus, but rather an investment in the City, in the personnel and in Mr. Grimaldi. She liked to recognize diligence and commitment to the position. One way to do that was through monetary recognition when appropriate. Since the Council hadn't given him a raise in five years, she felt it was time. She didn't want to take advantage of someone who had been so committed to the Council and the City. Councilor Wylie said in the job she held for 20 years, she had to make a lot of Human Resource decisions and had over 100 — 200 employees. She ran a non - profit, had tight budgets and had to raise the money, but she wouldn't dream of not giving her employees routine salary increases and evaluations and support for their job performance. She agreed with Councilor Ralston that Mr. Grimaldi had done an excellentjob and she wanted to show appreciation for thejob he had done. She wished they could give more. Councilor VanGordon said in recognizing employees, sometimes it included monetary compensation. It's true it was part of Mr. Grimaldi'sjob, but as his employers and representatives of the citizens of Springfield they needed to evaluate him fairly and be willing to put forth the dollars to recognize his exceptional performance. Springfield prided itself in doing the right thing. The Council had evaluated Mr. Grimaldi, found him to be an exceptional performer who was critical to what they did each day, and 2.2% was worth every penny. When comparing Mr. Grimaldi's performance level with the private sector, the private sector position would easily command a 5% raise. It was worth the time to recognize the hard work and dedication Mr. Grimaldi had put in with a 2.2% raise. It spoke to the organization that even with tight budget years, they were able to have this conversation. As the City worked out of the recession, it was time to take the opportunity to recognize his leadership through those tough times. Councilor Moore said she appreciated Councilor Ralston's point of view and that he wanted to do things efficiently and economically. She appreciated how much Mr. Grimaldi contributed to the workings of the City and she felt he was worth every penny. She felt the Council was not being foolhardy, but were being wise. Councilor Ralston said it was easy to give away other people's money. Mayor Lundberg said Mr. Grimaldi was a value to the community and they appreciated him very much. Springfield stood on how much we valued our community. She was more than happy to contribute her part to making sure the community was successful. Mr. Grimaldi was a big part of that success. She felt it was very appropriate that they pay for what they were getting and that he was that person that helped our City to shine in all aspects of City business. It was perfectly legitimate to give him at least the 2.2 %. COUNCILOR WOODROW SECONDED THE MOTION. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST (RALSTON). PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. BUSINESS FROM THE AUDIENCE City of Springfield Council Regular Meeting Minutes July 1, 2013 Page 4 1. Geri Baxter, Springfield, OR. Ms. Baxter said she would like to urge the Council to enter into a Cooperative Agreement with WAG (Willamette Animal Guild) to provide low -cost spay and neuter services to residents who owned cats in Springfield. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports i. Mayor Lundberg noted that a chart was sent out to the Council last week with a listing of the different dinners and events throughout the year. This would help provide a head count for the different events so they could spread themselves out more evenly and decide who should attend each event. Councilor Brew asked if the final information would be presented to Council. Ms. Sowa said she would compile the information and provide it to the Council, BUSINESS FROM THE CITY MANAGER 1. Cooperative Agreement for Low Cost Spay and Neuter Services for Cat Owners Mike Harman, Senior Management Analyst for Police, presented the staff report on this item. Council had before them a motion to authorize the City Manager to enter into a Cooperative Agreement with Willamette Animal Guild (WAG) to provide transportation and low -cost spay and neuter services for cats. WAG had agreed to partner to provide this service to Springfield citizens. The City's responsibility would be to advertise the program with the days, times and businesses to contact for owned cats to be brought in to be spayed and neutered. This would not solve the entire problem of cats roaming throughout the community, but was a good first step. They were hopeful that as they continued to work together they could build on the agreement and address the problem over time. Councilor Brew asked how they would verify people bringing in their cats were Springfield residents. Mr. Harman said because this would be run by private businesses, they would not have access to records the City would have. Instead, they would ask people to show their drivers license with their Springfield address. City of Springfield Council Regular Meeting Minutes July 1, 2013 Page 5 Councilor Woodrow said this had been a long process and she was glad to be involved. It involved a lot of research, meetings and phone calls. She knew that Mr. Harman, Brian Austin (Animal Control Officer for Springfield) and Jill Winans (WAG) spent a lot of time to put this together for the Mayor's Subcommittee. She appreciated everyone's effort to get to this point. It was a beginning and helped get started in addressing the situation that the community had wanted addressed. She was very grateful for the effort and time that was involved. Mayor Lundberg also thanked staff and Ms. Winans. It was a first step and they hoped to do bigger and better things as they went along. She hoped this would be a great service to the community. She looked forward to what would happen next. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A COOPERATIVE PARTNERSHIP WITH WAG TO PROVIDE TRANSPORTATION AND LOW COST SPAY/NEUTER SERVICES FOR CATS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:24 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: fx' ma City der �