HomeMy WebLinkAbout07/01/2013 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JULY 1, 2013
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, July 1, 2013 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and
Brew. Also present were City Manager Gino Grimaldi, Assistant Development and Public Works
Director Anette Spickard, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members
of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg
SPRINGFIELD UPBEAT
1. Trig Star Competition Recognition.
Surveyor Jon Driscoll gave a brief description of the Trig Star Program. He then introduced Joe
Ferguson, the State Trig -Star Coordinator.
Mr. Ferguson said Trig -Star was a national program put on and supported by the National Society of
Professional Surveyors. High school students in all of the states were given the Trig Star test each
year. The winner at each high school then moved on to take a State test. The winner of the State test
then took the National Exam for which there was a national award. The local Land Surveyors of
Oregon supported this program with the help of people like Mr. Driscoll who made presentations to
the high school students and then gave the test. Between 150 -200 students took the test this year in
about 17 high schools. Out of those, Michael Carson from Springfield High School won this
competition at the State Level and received a $500 check.
Councilor Ralston said he loved trigonometry as a student. It was very applicable to many things
including his previous jab. He was very supportive of the program.
Mr. Ferguson said even the technology of today was based on trigonometry
CONSENT CALENDAR
1. Claims
2. Minutes
a. June 10, 2013 — Work Session
b. June 17, 2013 — Work Session
C. June 17, 2013 — Regular Meeting
City of Springfield
Council Regular Meeting Minutes
July 1, 2013
Page 2
3. Resolutions
4. Ordinances
a. ORDINANCE NO. 6294 — AN ORDINANCE VACATING A 320 -FOOT LONG BY 60-
FOOT WIDE SEGMENT OF 31 si STREET RIGHT -OF -WAY, WHICH LIES SOUTH OF
PIERCE PARKWAY AND NORTH OF MARCOLA ROAD (SECOND READING).
5. Other Routine Matters
a. Approval of Liquor License Endorsement for Walmart #4178, Located at 2730 Gateway
Street, Springfield, Oregon.
b. Approval of Liquor License Endorsement for LaVelle Vineyards, Located at 400 International
Way, Suite 130, Springfield, Oregon.
c. Authorize City Manager to Sign a Contract Extension with Oregon Apparatus Repair, Inc. for
Maintenance and Repair of Fire Apparatus.
d. Authorize City Manager to Sign a Revenue Contract with Life Flight Network, LLC for
FireMed Administrative Services.
e. Approve a Motion to Waive the Requirement for Newspaper Advertisement of Requests for
Proposal (RFP) Exceeding $100,000 and Allow the City Manager to Award and Sign the
P41020 Channel 6 Stormwater Master Plan Contract upon Completion of Contract
Negotiations.
f. Approve Cost of Living Increase of 2.2% for City Manager Gino Grimaldi, Effective May 6,
2013. —this item was pulled from the Consent Calendar by Councilor Ralston.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR WITH ITEM 5F PULLED. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
IT WAS MOVED BY COUNCILOR WYLIE TO ACCEPT ITEM 5F FROM THE CONSENT
CALENDAR.
5. f. Approve Cost of Living Increase of 2.2% for City Manager Gino Grimaldi, Effective May 6,
2013.
Councilor Ralston said he thought this was to be discussed each year at the appropriate time.
Councilor Brew said he had brought that up during the previous work session and suggested that since
it had been 5 years since Mr. Grimaldi had a pay increase, it would have been less if it had come to the
Council each year to be considered. He didn't want to revisit the same 2.2% increase every year, but
wanted to have the discussion next year.
Councilor Ralston said Mr. Grimaldi did a great job, but it was his job. He was opposed to a pay
increase. Everyone did their job, but that didn't justify a bonus. He didn't feel Mr. Grimaldi would
leave his job if he didn't get an increase and people at the City were happy to have theirjobs. He was
not going to support an increase, but he pointed out it had nothing to do with what he thought of the
job Mr. Grimaldi did. He did an exceptional job.
City of Springfield
Council Regular Meeting Minutes
July 1, 2013
Page 3
Councilor Woodrow said she didn't consider this a bonus, but rather an investment in the City, in the
personnel and in Mr. Grimaldi. She liked to recognize diligence and commitment to the position. One
way to do that was through monetary recognition when appropriate. Since the Council hadn't given
him a raise in five years, she felt it was time. She didn't want to take advantage of someone who had
been so committed to the Council and the City.
Councilor Wylie said in the job she held for 20 years, she had to make a lot of Human Resource
decisions and had over 100 — 200 employees. She ran a non - profit, had tight budgets and had to raise
the money, but she wouldn't dream of not giving her employees routine salary increases and
evaluations and support for their job performance. She agreed with Councilor Ralston that Mr.
Grimaldi had done an excellentjob and she wanted to show appreciation for thejob he had done. She
wished they could give more.
Councilor VanGordon said in recognizing employees, sometimes it included monetary compensation.
It's true it was part of Mr. Grimaldi'sjob, but as his employers and representatives of the citizens of
Springfield they needed to evaluate him fairly and be willing to put forth the dollars to recognize his
exceptional performance. Springfield prided itself in doing the right thing. The Council had evaluated
Mr. Grimaldi, found him to be an exceptional performer who was critical to what they did each day,
and 2.2% was worth every penny. When comparing Mr. Grimaldi's performance level with the private
sector, the private sector position would easily command a 5% raise. It was worth the time to
recognize the hard work and dedication Mr. Grimaldi had put in with a 2.2% raise. It spoke to the
organization that even with tight budget years, they were able to have this conversation. As the City
worked out of the recession, it was time to take the opportunity to recognize his leadership through
those tough times.
Councilor Moore said she appreciated Councilor Ralston's point of view and that he wanted to do
things efficiently and economically. She appreciated how much Mr. Grimaldi contributed to the
workings of the City and she felt he was worth every penny. She felt the Council was not being
foolhardy, but were being wise.
Councilor Ralston said it was easy to give away other people's money.
Mayor Lundberg said Mr. Grimaldi was a value to the community and they appreciated him very
much. Springfield stood on how much we valued our community. She was more than happy to
contribute her part to making sure the community was successful. Mr. Grimaldi was a big part of that
success. She felt it was very appropriate that they pay for what they were getting and that he was that
person that helped our City to shine in all aspects of City business. It was perfectly legitimate to give
him at least the 2.2 %.
COUNCILOR WOODROW SECONDED THE MOTION. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 1 AGAINST (RALSTON).
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
BUSINESS FROM THE AUDIENCE
City of Springfield
Council Regular Meeting Minutes
July 1, 2013
Page 4
1. Geri Baxter, Springfield, OR. Ms. Baxter said she would like to urge the Council to enter into
a Cooperative Agreement with WAG (Willamette Animal Guild) to provide low -cost spay and
neuter services to residents who owned cats in Springfield.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
i. Mayor Lundberg noted that a chart was sent out to the Council last week with a listing
of the different dinners and events throughout the year. This would help provide a
head count for the different events so they could spread themselves out more evenly
and decide who should attend each event.
Councilor Brew asked if the final information would be presented to Council.
Ms. Sowa said she would compile the information and provide it to the Council,
BUSINESS FROM THE CITY MANAGER
1. Cooperative Agreement for Low Cost Spay and Neuter Services for Cat Owners
Mike Harman, Senior Management Analyst for Police, presented the staff report on this item. Council
had before them a motion to authorize the City Manager to enter into a Cooperative Agreement with
Willamette Animal Guild (WAG) to provide transportation and low -cost spay and neuter services for
cats. WAG had agreed to partner to provide this service to Springfield citizens. The City's
responsibility would be to advertise the program with the days, times and businesses to contact for
owned cats to be brought in to be spayed and neutered. This would not solve the entire problem of cats
roaming throughout the community, but was a good first step. They were hopeful that as they
continued to work together they could build on the agreement and address the problem over time.
Councilor Brew asked how they would verify people bringing in their cats were Springfield residents.
Mr. Harman said because this would be run by private businesses, they would not have access to
records the City would have. Instead, they would ask people to show their drivers license with their
Springfield address.
City of Springfield
Council Regular Meeting Minutes
July 1, 2013
Page 5
Councilor Woodrow said this had been a long process and she was glad to be involved. It involved a
lot of research, meetings and phone calls. She knew that Mr. Harman, Brian Austin (Animal Control
Officer for Springfield) and Jill Winans (WAG) spent a lot of time to put this together for the Mayor's
Subcommittee. She appreciated everyone's effort to get to this point. It was a beginning and helped get
started in addressing the situation that the community had wanted addressed. She was very grateful for
the effort and time that was involved.
Mayor Lundberg also thanked staff and Ms. Winans. It was a first step and they hoped to do bigger
and better things as they went along. She hoped this would be a great service to the community. She
looked forward to what would happen next.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A
COOPERATIVE PARTNERSHIP WITH WAG TO PROVIDE TRANSPORTATION AND
LOW COST SPAY/NEUTER SERVICES FOR CATS. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:24 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
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