HomeMy WebLinkAboutPacket, DIM PLANNER 7/17/2013 • • j 4 ' CITY OF SPRINGFIELD DEVELOPMENT ISSUES MEETING RECEIVE DISTRIBUTION DATE: July 17, 2013 TO: JUL 1 7 2m3 Current Planning Staff: G. Karp, J Donovan, Pauly T Jones, Metzge)L Miller, A Limbird;c 1 Markarian) �: T 1 �ac� Jeff Pasthall, Supervising Civil Engineer, Development & Public Wor ✓ Ken Vogeney, City Engineer, Development & Public Works Department I p� q , JS Matt Stouder, Manager, Environmental Services Department Clayton McEachern, Development & Public Works, Engineering Kyle Greene, Development & Public Works, Engineering Kristi Krueger, Civil Engineer, Development & Public Works Department Brian Barnett, Traffic Engineer DPW Michael Liebler, Transportation Planning Engineer, Development & Public Works V Gilbert Gordon, Deputy Fire Marshall, Fire & Life Safety Department Melissa Fechtel, Fire & Life Safety Department Greg Ferschweiler, Maintenance, Public Works Department Ronni Price, Planner, Willamalane Park and Recreation District Greg Hyde, Willamalane Park and Recreation District _ Thomas Jeffreys, Emerald Peoples Utility District (EPUD) _% Bart McKee, Springfield Utility Board (Water) ✓ Ray Meduna, Springfield Utility Board (Water) Sanjeev King, Springfield Utility (Electric) Amy Chinitz, Springfield Utility Board (DWP) Scott Nelson, ODOT (copy of packets) 9-8-10 David Bowlsby, AIC Building Official, DPW Will Mueller, LTD Norm Palmer, Century Link Tom Boyatt, Development & Public Works Jamie Porter, Rainbow Water District Chris Moorhead, DPW City Surveyor Lydia McKinney, Lane County Transportation Jennifer Dockery, Central Lane Communications 911 Billy Elder, Northwest Natural Gas Tom Henerty, Comcast Cable Jerry Smith, Police Chief Water Resource Coordinator, ESD Jeff Towery, Asst. City Manager Sunny Washburn, Environmental Services Len Goodwin, Director, Development & Public Works John Saraceno, Springfield School District 19, Asst. Director Maintenance facilities William Lewis, Springfield School District 19 (finance) Joe Leahy, City Attorney Stormwater Facilities Planner, ESD _ John Tamulonis, Economic Development Mgr. ✓ Courtney Griesel, Planner 1 (EDM) Brenda Jones, Administrative Specialist (DIM Annexations) Steve Moe, Glenwood Water District A Development Issues Meeting will take place on Thursday, August 8 @ 1:30 — 2:30 p.m.in the DPW Conference Room 616 © Springfield City Hall. Please review the enclosed information, and come prepared to discuss this application with the Planner and applicant. Should you have any questions, please contact @ Mark Metzger (541) 726-3775. .Revised: 7-16-13 • • • DEVELOPMENT ISSUES MEETING DEVELOPMENT AND PUBLIC WORKS DEPARTMENT SPRINGFIELD CITY HALL 225 FIFTH STREET DPW Conference Room 615/616 Meeting Date:August 8, 2013 @ 1:30—2:30 p.m. 1. DEVELOPMENT ISSUES MTG #PRE13-00021 MAINSTREAM HOUSING INC/SPRINGFIELD Assessor's Map: 17-03-35-41 TL 4600,4800,4900 PRJ13-00014 CHURCH OF BRETHREN Address: 1072, 1096 Main Street Existing Use: Residential (Multi-Family) + church Applicant submitted plans to discuss continuation of the re-development of(4) tax lots owned by Springfield Church of Brethren, Phase II — New Mixed Use Building, and Phase III — New Commercial/Non Residential Building. Planner: Mark Metzger The Development Issues Meeting informational packet for this meeting is available on-line for you to review or print out @ Laserfiche website: www.springfield-or.gov/weblink8/ • • SPRINGFIELD .CITY OF�SPRINGFIELD iOREGON, � � � 3�.�' co 225 FIFTH STREET DEVELOPMENT AND PUBLIC WORKS OREGON SPRINGFIELD, OR 9747 PHONE.541.726.3753 July 16,2013 ' FAX:541.736 1021 www.springfield-or.go v Heather Bohannon Mainstream Housing, Inc. 325 "A" Street Springfield, OR 97477 RE: PRE13-00021 (17-03-35-41 4600, 4800,4900) -PRJ13-00015 Development Issues Meeting—Applicant submitted plans to discuss continuation of the re-development of four tax lots owned by Springfield Church of Brethren, Phases II—New Mixed Use Building, and Phase III -New Commercial/Non Residential Building. Dear Ms. Bohannon: Thank you for your Development Issues Meeting submittal. The following meeting has been scheduled. TYPE: DEVELOPMENT ISSUES MEETING PLACE: CITY OF SPRINGFIELD DEVELOPMENT & PUBLIC WORKS DEPARTMENT DPW CONFERENCE ROOM 615/616 225 FIFTH STREET SPRINGFIELD, OR 97477 DATE/TIME: Thurs.,Aug. 8,2013 at 1:30—2:30 p.m. _CONTACT PERSON: Mark Metzger If you have any questions, please call me at 541-726-3775 Sincerely, • Mark Metzger Senior Planner CC: Anne DeLaney Springfield Church of Brethren Bergsund DeLaney Architecture 1082 Main Street 1369 Olive St. Springfield, OR 97477 Eugene, OR 97401 • • City of Springfield SPRINGFIELD Development Services Department 225 Fifth Street Springfield, OR 97477 LEL *.../ Development Issues Meeting (DIM) Required Project Information (Applicant: complete this section) Prospective i Ttt&i 130t-l1rNf Applicant Name: A/>41,15 -E w4 fpu4iN ' 1. (JC• Phone: 941 Company: 5 A (;Jr/2- ET , Fax: 51 ( • V(., - S 1 Address: GIF lL)&flE LC) , _D g- 71'71 Prospective � Applicant's Rep.: 71%1 - ie , -'I✓ 1— -h1t✓1 Phone: • &03 - $ro(ol ex}. 2 Company: 15EQ6_,Su D 17)& `J .7 1t-maw Fax: i • (oVD • E(3(v Address: (.01 OLIVE 5T12-E eT p Q 7 -O Property Owner: e t'lzf Pc-Ft OF BF2-EIttua) Phone: 4 f •74(o • '2275 Company: I [ '2 M A-f N nT-VET Fax: Address: riz.i f I j / Ug._ :17 ASSESSOR'S MAP NO:1103.35•f-I _TAX LOT NO(S): (pp o f 1-9 CO/ Go Property Address: I072 t (Q`Ufo Maim. *y-ee"t , `'Jpv 14-ui(ci Size of Property: A Fr-,x • 1 h Acres g Square Feet ❑ Description of If you are filling in this form by hand, please attach your proposal description to this application. Proposal: ATTACHEV Existing Use: R .S( DEMTI L (L1u it t ARli_T) -t- C u12-6 } # of Lots/Parcels: 3 _Avg. Lot/Parcel Size: sf Density: du/acre Prospective Applicant: It uF A _ Date: '7 f 12113 Signature ( ) ! �5N -DE 1. l.VE Print Required Project Information (City Intake Staff: complete this section) Case No.: PRE 1 -D00,1.1 ry Date: r l J -13 Reviewed by: Application Fee: $ ric 1,,06tl(�,r Technical Fee: $0 Postage'Fee: $0 TOTAL FEES: /'L/ Da � ft AMBER: ?lc_ r J" ()DM JUL 1 6 2013 Revised 5/21/13 KL 1 of 4 Original Submittal_— • Ti I ]200 AST AST — e Fy . SITE f. r',a — ST / zf v SITE AUIN ST it,_� � ' MAIN ST N 1- N VICINITY MAP ft PRE13-00021 Development Issues Meeting (DIM) 17-03-35-41 TL 4600, 4800, 4900 N 1072, 1096 Main Street Mainstream Housing Inc./Springfield Church of Brethren Date Received: JUL 1 6 2013 Original Submittal • ▪ BERGSUND DELANEY ® Architecture & Planning, PC. 1309 Olive Street Eugene. Oregon 97101 • 1.: 541 •i83 5661 F: 541 683 1136 'V ww.bdarcb.net • "Main on Main" Mainstream Housing,Brethren Community Services and Springfield Church of Brethren DIM#1 Submittal 6/15/13 Sponsors:.Mainstream Housing,Inc. (MIH), Brethren Community Services (BCS) and Springfield Church of the Brethren (SCOB) Property Address: 1082 Main Street Tax lot: 17-03-35-41 4600,4800,4900 (Note: 4700 is under same Ownership currently occupied by Afiya) Zone: Mixed Use Residential (MIJR) Project Description The project is a continuation of the re-development of the four tax lots owned by the SCOB at 1082 Main Street. The current uses on the site include multi-family residential (Brethren Housing and Afiya, both operated by ShelterCare)the administrative and gathering space for the SCOB and Fair Trade on Main, a small retail outlet operated by volunteers of the interfaith community. The first phase of the redevelopment of the site consisted of the construction of Afiya Apartments, a new three-story, residential building with sixteen 1-bedroom units for special needs residents and associated site improvements for parking and utilities, including storm, sanitary and water& power. Though not part of the Afiya project, demolition of a SF residence at the front of the site was undertaken concurrently with construction of Afiya. The purpose of this DIM meeting is to introduce the players and early planning concepts for the next phase or phases of re-development on the site. There are several planning issues that need to be better understood and resolved before site and building design can proceed to a meaningful level. The program is still loosely defined at this point. However, currently the program mix is as follows: Phase I - Existing Residential Building(Afiya)to Remain • (16) 1-bedroom units Phase II -New Mixed Use Building • (18-20) Dwelling Units—mix of 30 % 2-Bedrooms and 70 % -Bedrooms • Mixed Population 100%Affordable with set aside for special needs population • Shared Community Spaces for residents • Commercial office space for non-profit serving the residential community Phase III -New Commercial/Non Residential Building(Replacement for existing Uses on Site) • Commercial office/program space for ShelterCare(to serve Afiya as well as community clients) Date Received: DIM -Main on Main with MHI,BCS&SCOB - JUL 1 6 2013 Page 1 of 3 Original Submittal • • Community gathering space for SCOB Sunday service with efficiency kitchen, toilets, storage, church offices. Space will be available to other community groups and non-profit organizations. • Retail and storage for Fair Trade on Main Questions Land Use Process 1. Will this phase or phases of development be considered a new site review process or could it be considered a major or minor modification to the Site Review process for Afiya? Is there an advantage for the project either way in terms of process(both time and city fees)? 2. The SCOB went through at conditional use permit process when it moved to the site originally. Please confirm that redevelopment plan for the site that would relocate the actual church gathering space to a different tax lot would not require a new CUP application and process. 3. The property is located within the Downtown Urban Renewal Boundary,but just outside the Downtown District Urban Design Plan study area. Is there a possibility of extending some of the standards/potential incentives within the Downtown District Urban Design Plan area to the property since it is within a block of the boundary? Are there any incentives available to projects within the Downtown Urban Renewal Boundary? Land Use Issues 4. The site is zoned Mixed Use Residential (MUR). Within the MUR zone,there is an overall maximum limit of 20% for commercial uses and a requirement for each phase to have residential component. a. Given our current program goals for the site, we could exceed this 20% maximum threshold for commercial uses. Can you more clearly define "commercial uses"? For example, if the new mixed use building contained the administration and program space for the organization owning and operating the residential component,would this be space be considered a separate commercial use? b. Our Phase III would provide replacement space for existing uses already on the site (the SCOB administration and meeting space, and offices for Brethren Housing). Would this be included in the calculation for commercial space, or could it be considered existing, non conforming even thought it would be new construction? c. Our proposed Phase III does not include any residential use. Is there relief from the requirement that each phase meet the 20/80 commerciaUresidential ratio for MUR? The overall residential density for all phases would be 30 units per acre. 5. Parking will likely be the limiting factor for the redevelopment of the site. The residents who currently live on the property- low income with severe and persistent mental illness (SPMI)have very limited need for on-site parking. Currently at Afiya, only 2 of the 16 residents have personal vehicles.. Most of the residents use public transportation and/or Date Received:- DIM -Main on Main with MHI,BCS&SCOB JUL 1 6 2013 Page of Original Submittal • • bicycles. The new residential will serve a different population (likely a mix of low income individuals and developmentally disabled adults)who similarly have a limited need for on-site parking. We would like to propose a parking ratio of.5 spaces per unit based on the residents who will be housed on site and the ability to share parking with the non-residential uses on site. Parking for the non-residential uses would conform to the current ratios in the Springfield Code. Will a variance be required for the reduction to the residential parking ratio? If so, is it a minor or major variance? Multi-family standards 6. Phase II will likely be a mixed-use building. If so, please verify your code provides an exemption from providing private outdoor space for each unit? Site Issues 7: We would very much like to proceed with vacation of ROW at along Main in front of Lots 4800 & 4900. Has the City of Springfield completed its research on whether or not they would be willing to vacate a portion of the Main street ROW so that the front property line of Tax lots 4800 &4900 can be moved to the back of the sidewalk along Main Street? What do we need to do to initiate the vacation process? 8. Are there any known capacity issues for storm and sanitary at the site? See as-built utility plan for Afiya. 9. If we add additional parking accessed only from the alley, are we at risk of triggering alley improvements beyond our site? 10. We likely will consolidate Tax lots 4800 & 4900. Is this considered a simple lot line adjustment process? 11. How far must our civil engineering and landscape designs go for Site Design Review Approval? Attachments: 1. Working Draft of Potential Development Areas & Uses 2. 24 x 36 As-built Utility/Site plan for Afiya Apartments Date Received: JUL 1 6 2013 Original Submittal_ __ page 3 of 3 DIM -Main on Main with MHI,BCS&SCOB • • • Malnsteam/SCOBI SC Program Tabulation Revised 6/9/13 SF/Unit Units Total Parking Proposed $/SF Total Area Number Ratio Construction Phase I-Aflya(2010/2011 Davis Bacon) Space • 1-bedroom unit 600 sf 16 9,600 sf Subtotal Dwelling Units 16 9,600 sf 8.00 .5/unit • Community Space(10%of Living) 2,723 sf • Total Use Area 12,323 sf Circulation 18%of total - 2,280 sf (High due to elevator lobby,single loaded corridor) Phase I Subtotal _ 14,603 sf 8.00 $139.31 $2,034,355 actual cost SF/Unit Units Total Parking Proposed $/SF Construction Mainstream Housing Area Number Ratio Guess Cost Guess 1-bedroom unit 600 sf 14 8,400 sf 7.00 .5/unit 2-bedroom unit 850 sf 6 5,100 sf 3.00 .5/unit Community Spaces(10%of living) - 840 sf 1 840 sf Mainstream Administration 2400 2,400 sf 8.00 1/300 sf • Circulation 20%of total 3,348 sf (High due to single loaded corridor) Phase II Subtotal 20,088 sf 18.00 $145.00 $2,912,760 Total Parking Required $/SF Construction • Non-Residential Building Area Number Ratio Guess Cost Guess Springfield Church of Brethren Fair Trade on Main-Sales floor ? 6001sf 2.00 1/300 sf Fair Trade on Main-Storage ? 400 sf 1.33 1/300 sf Lobby 300 sf 1.50 1/200 sf Gathering for 60 people 1,000 sf 10.00 1/100 sf • Kitchen 250 sf 1.25 1/200 sf Pastor Office 150 sf 0.75 1/200 sf Church Admin office 100 sf 0.50 1/200 sf Supplies and Copy Area 75 sf 0.38 1/200 sf Storage for Church Use only 100 sf 0.50 1/200 sf Storage#1 50 sf 0.25 1/200 sf Storage#2 50 sf 0.25 1/200 sf Misc.Storage 150 sf 0.75 1/200 sf • Circulation at 15% 484 sf 2.42 1/200 sf SCOB Program subtotal 3,709 sf 19.46 130 $482,138 • . Shared by SCOB&Shelter Care Meeting Room for 15 300 sf 1/300 sf Womens 150 sf 1/300 sf Mens 150 sf 1/300 sf Janitorial 25 sf 1/300 sf Mechanical 250 sf 1/300 sf Circulation at 10% 88 1/300 sf Shared Subtotal 963 sf 3.21 1/300 sf 130 $125,125 ShelterCare Administration • TIP 1,200 sf 1/300 sf Brethren 1.000 sf 1/300 sf Circulation at 15% 330 sf 1/300 sf ShelterCare Subtotal 2,530 8.43 1/300 sf 130 $328,900 Phase Ill Subtotal 7,201 sf 37.64 936,163 Total Area on site all Phases 41,892 Residential Parking Total 15.00 Office 16.43 Subtotal 31.43 Date Received: Community/Church 22.67 JUL 1 6 2013 Original Submittal