HomeMy WebLinkAboutItem 10 P41020 Channel 6 Stormwater Master Plan Consultant Selection and Contract Award AGENDA ITEM SUMMARY Meeting Date: 7/1/2013
Meeting Type: Regular Meeting
Staff Contact/Dept.: Jeff Paschall, DPW
Staff Phone No: 541-726-1674
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and
Facilities
ITEM TITLE: P41020 CHANNEL 6 STORMWATER MASTER PLAN CONSULTANT
SELECTION AND CONTRACT AWARD.
ACTION
REQUESTED:
Approve/Not Approve a motion to waive the requirement for newspaper
advertisement of requests for proposal (RFP) exceeding $100,000 and allow the
City Manager to award and sign the P41020 Channel 6 Stormwater Master Plan
contract upon completion of contract negotiations.
ISSUE
STATEMENT:
The Development and Public Works Department seeks Council approval to waive
the requirement for newspaper advertisement of requests for proposals exceeding
$100,000 and allow the City Manager to award Contract #956 to the selected
consultant through the qualifications based selection (QBS) process, AMEC
Environmental & Infrastructure Inc., for the completion of the for P41020 Channel
6 Stormwater Master Plan.
ATTACHMENTS: None
DISCUSSION/
FINANCIAL
IMPACT:
The Channel 6 Stormwater Master Plan project is identified in the Council adopted
Capital Improvement Program. Channel 6 improvements are intended to support
the fulfillment of Springfield’s obligations to improve the quality of urban
stormwater under the Clean Water Act, Endangered Species Act, Safe Drinking
Water Act, and the City’s NPDES stormwater discharge permit. Prior plans have
provided the basis for needing construction of stormwater quality and conveyance
facilities. The purpose of the Channel 6 Stormwater Master Plan is to initiate
implementation of the Channel 6 improvements identified in these prior plans. A
rigorous analysis of the channel’s capacity and functions will help inform and
prioritize the design and construction of capital projects.
The Development and Public Works Department issued a request for proposals on
the City’s webpage and sent the request directly to several consultants, anticipating
the completion of the project would total less than $100,000. One proposal was
received by the Finance Department in May, and in initial negotiations, it is
apparent the contract will exceed the $100,000 threshold. Staff is continuing to
negotiate with AMEC Environmental & Infrastructure Inc. The Development and
Public Works Department is requesting the City Council waive the requirement for
newspaper advertisement of request for proposals exceeding $100,000 and allow
the City Manager to award Contract #956 to the selected consultant through the
qualifications based selection (QBS) process.
Staff recommends award of the contract to AMEC Environmental & Infrastructure
Inc. upon completion of contract negotiations. Sufficient funds are budgeted in
fund accounts; 425-62243-850220 and 440-62243-850220.