HomeMy WebLinkAboutResolution 2013-08 06/17/2013CITY OF SPRINGFIELD
FY 2012 -2013
SUPPLEMENTAL BUDGET No. 3
RESOLUTION NO. 2013 -08
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Special Revenue, Community Development, Regional Wastewater Revenue Bond Capital
Project, Development Projects, Street Capital, Bond Sinking, Storm Drainage Improvement SDC, Storm
Drainage Reimbursement SDC, Sanitary Sewer Reimbursement SDC, Sanitary Sewer Improvement SDC, SDC
Transportation Reimbursement, SDC Transportation Improvement, Regional Wastewater, Storm Drainage
Operations, Ambulance, Booth - Kelly, Insurance, Vehicle & Equipment and SDC Administration.
WHEREAS, the 2012 -2013 fiscal year appropriations for the City of Springfield were made by Resolution No. 12-
09 dated June 18, 2012; and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
WHEREAS, this supplemental Budget #3 as amended by Supplemental Budget #2 Resolutions #13 -03, as
amended by Supplemental Budget #1 Resolution #12 -18, for the 2012 -2013 fiscal year, amends Resolution #12 -09.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon, as follows:
Section 1. Resolution 12 -09 is hereby adjusted as follows:
General - Fund 100
Resources Requirements
Miscellaneous Receipts $ 6,465 Operating Expenses:
Fire & Life Safety
$ 13,639
Human Resources
1,000
Development Services
(38,219)
Public Works
(31,105)
Total Operating Expense
$ (54,685)
Non - Departmental Expenses:
Reserves
61,150
Total Resources Adjustments $ 6,465 Total Requirements Adjustments $ 6,465
Comments: Request uses reserves to cover the cost of fire hydrant maintenance performed by Rainbow Water
district in F &LF operating budget, receives reimbursement from the State grant funds for personnel during the
Vigilant Guard Exercise and donations from Jerry's Home Improvement Center for participating in the Jerry's
Safety Day activities and revenue and expenditures from a shared training with City of Eugene and LCC. Erratum
changes from supplemental budget one for DPW reorganizations efforts.
Attachment 2 Page 1 of 7
Street - Fund 201
Resources Requirements
Interfund Transfers $ 20,811 Operating Expenses:
Public Works $ 38,811
Non - Departmental Expenses:
Reserves (18,000)
Total Resources Adjustments $ 20,811 Total Requirements Adjustments $ 20,811
Comments: Allocates funds to recover full cast FY13 EMX landscaping expenses from LTD and reallocates funds to
compensate for an employee retirement that occurred in March 2013.
Special Revenue - Fund 204
Resources
Requirements
Grants
$ (3,665)
Operating Expenses:
Canine Donations
30,000
City Manager's office
$
2,169
SCY Contributions
12,500
Police
5,657
Public Works
3,605
Total Operating Expense
$
11,431
Special Revenue Fund cant.
Non - Departmental Expenses:
Interfund Transfer
$
(3,605)
Reserves
31,009
Total Non Departmental Expenses $ 27,404
Total Resources Adjustments $ 38,835 Total Requirements Adjustments $ 38,835
Comments: Request appropriates the Child Advocacy Grant Award, ODOT grantfor speed enforcement, Canine
Donations received, and the EPA Brownfield Assessment Coalition Consortium Grant. Increases funding for Police
Weapon purchases. Reallocation of 911 Tax expenditures to reflect programs actual estimated revenue. Create
a budget appropriation for revenues and expenditures related to a Sustainable Cities partner contribution and
Meyer Memorial Foundation grant, reduce the budget appropriation for Sustainable Cities expenditures that
qualify for HUD Lone Livability, grant reimbursement and create a budget appropriation to cover HUD Lane
Livability grant expenditures.
Community Development - Fund 210
Resources Requirements
Grants $ (59,321) Operating Expenses:
Development Services $ (301)
Non - Departmental Expenses:
Interfund Transfers $ 301
Reserves (59,321)
Total Non Departmental Expenses $ (59,020)
Total Resources Adjustments $ (59,321) Total Requirements Adjustments $ (59,321)
Comments: Request reallocates expenditures between funds to compensate for an employee retirement that
occurred in March 2013. Adjust amount of grants for HOME and CDBG program income that was calculated in
error.
Attachment 2 Page 2 of 7
RESOLUTION NO. 2013 -08
Bond Sinking - Fund 306
Resources Requirements
$ - Non - Departmental Expenses:
Unappropriated Fund Balance $ 39,995
Reserves (39,995)
Total Non Departmental Expenses $ -
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Restates beginning cash balance to unappropriated fund balance correction from supplemental
budgetone.
Regional Wastewater Revenue Bond Capital Project - Fund 412
Resources Requirements
Interfund Transfer $ 60,000 Capital Projects Public Works $ 60,000
Total Resources Adjustments $ 60,000 Total Requirements Adjustments $ 60,000
Comments: Reallocated funds from existing contractual services and Peak Flow project to create a new Mixing
Zone project.
Development Projects - Fund 420
Resources Requirements
$ - Non - Departmental Expenses:
Interfund Loans $ 50,000
Reserves (53,696)
Total Non Departmental Expenses $ (3,696)
Capital Projects Public Works $ 3,696
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: increase the appropriation for the Development Projects Fund loan to the Glenwood Urban Renewal
District for costs associated with the potential relocation of house within the Urban Renewal District. Carryover
SDC reserve funds needed to complete unanticipated City Building Maintenance in FY13 for HVAC repair and Fire
Station overhead door repair.
Resources
Street Capital - Fund 434
Requirements
ODOT IGA Revenue $ 120,000 Capital Projects Public Works $ 120,000
Total Resources Adjustments $ 120,000 Total Requirements Adjustments $ 120,000
Comments: Request appropriates funds for the Main Street Pedestrian Crossing Projects related to the
recommendations within the 2010 Main Street Safety Study.
Attachment 2
Page 3 of 7
RESOLUTION NO. 2013 -08
SDC Local Storm Improvement - Fund 440
Resources Requirements
SDC Revenue $ 3,000 Operating Expenses:
Public Works $ 23,000
Non - Departmental Expenses:
Reserves $ (20,000)
Total Resources Adjustments $ 3,000 Total Requirements Adjustments $ 3,000
Comments: System Development Credits (SDC) credits can be issued to developers when projects are built to over
capacity standards. This request will affect the proper accounting during FY13.
SDC Local Storm Reimbursement - Fund 441
Resources Requirements
SDC Revenue $ 2,500 Operating Expenses:
Public Works $ 17,500
Non - Depart mental Expenses:
Reserves $ (15,000)
Total Resources Adjustments $ 2,500 Total Requirements Adjustments $ 2,500
Comments: System Development Credits (SDC) credits can be issued to developers when projects are built to over
capacity standards. This request will affect the proper accounting during FY13 and reconciles the internal SDC
expense accounts to more closely reflect what the expected allocation will be at year end.
Resources
Sanitary Sewer Reimbursement SDC - Fund 442
Requirements
Operating Expenses:
Public Works
Non - Departmental Expenses:
$ 48,300
Reserves $ (48,300)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request increases SDC prior year refund accounts related to SEDA agreeing to pay fees for the
development in downtown area prior to December 2012: Complete Vision Center and Tom & Johnny's Upstairs.
Reconciles the internal SDC expense accounts to more closely reflect what the expected allocation will be at year
end.
Sanitary Sewer Improvement SDC - Fund 443
Resources Requirements
$ - Operating Expenses:
Public Works $ 28,200
Non - Departmental Expenses:
Reserves $ (28,200)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request increases SDC prior year refund accounts related to SEDA agreeing to pay fees for the
development in downtown area prior to December 2012: Complete Vision Center and Tom & Johnny's Upstairs.
Reconciles the internal SDC expense accounts to more closely reflect what the expected allocation will be at year
end.
Attachment 2
Page 4 of 7
RESOLUTION NO. 2013 -08
SDC Transportation Reimbursement- Fund 446
Resources Requirements
$ - Operating Expenses:
Public Works $ (7,500)
Non - Departmental Expenses:
Reserves $ 7,500
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request increases SDC prior year refund accounts related to SEDA agreeing to pay fees for the
development in downtown area prior to December 2012: Complete Vision Center and Tom & Johnny's Upstairs.
Reconciles the internal SDC expense accounts to more closely reflect what the expected allocation will be at year
end.
SDC Transportation Improvement - Fund 447
Resources Requirements
$ - Operating Expenses:
Public Works $ (48,000)
Non - Departmental Expenses:
Reserves $ 48,000
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reconciles the internal SDC expense accounts to more closely reflect what the expected
allocation will be at year end.
Local Wastewater Operations - Fund 611
Resources Requirements
$ - Operating Expenses:
Public Works $ (9,350)
Non -Depa rt mental Expenses:
Interfund Transfers $ 9,350
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reallocates expenditures between funds to compensate for an employee retirement that
occurred in March 2013.
Regional Wastewater - Fund 612
Resources Requirements
Beginning Cash Balance $ - Operating Expenses:
Public Works $ (60,000)
Non - Departmental Expenses:
Interfund Transfers $ 60,000
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Reallocated funds from existing contractual services and Peak Flow project to create anew Mixing
Zone project.
Attachment 2 Page 5 of 7
RESOLUTLON NO. 2013 -08
Ambulance - Fund 615
Resources Requirements
$ - Operating Expenses:
Fire & Life Safety $ (5,448)
Non - Departmental Expenses:
Reserves $ 5,448
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Removes F &LS operating expense that was requested for beginning cash balancing, correction from
supplemental budget one.
Storm Drainage Operations - Fund 617
Resources Requirements
Beginning Cash Balance $ - Operating Expenses:
Public Works $ (9,350)
Non- Departmental Expenses:
Interfund Transfers $ 9,350
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Request reallocates expenditures between funds to compensate for an employee retirement that
occurred in March 2013.
Booth -Kelly - Fund 618
Resources Requirements
Lease Revenue $ 125 Non - Departmental Expenses:
Debt Service $ 125
Total Resources Adjustments $ 125 Total Requirements Adjustments $ 125
Comments: Recognizes the increase in lease revenue and dedicates those funds to Debt Services.
Insurance - Fund 707
Resources Requirements
Employee Benefits $ 3,941,812 Operating Expenses:
2013 Dental Contribution (3,107,299) Human Resources $ 3,526,941
2013 Medical Contribution (334,513) Non - Departmental Expenses:
Statutory Payments $ (2,941,812)
Reserves (85,129)
Total Non Departmental Expenses $ (3,026,941)
Total Resources Adjustments $ 500,000 Total Requirements Adjustments $ 500,000
Comments: Request recognizes the increase in Employee Benefits revenue and increase the statutory payment for
PERS; there are no additional expenses request is required to match revenue with expenses. City received funds
from City County Insurance in June 2012 for damage to afire vehicle. Request is to move funds from reserves to
operating fund to account for the repair expenses. Includes information for the City self - funding employee health
insurance program. There is no financial impact on the budget this fiscal year. This is required only for reconciling
resolutions and budget authority to prior approved supplemental request.
Attachment 2 Page 6 of 7
RESOLUTION NO. 2013 -08
Resources
Region Fuel Facility Revenue
Vehicle & Equipment Fund cont.
Vehicle & Equipment - Fund 713
Requirements
$ 1,075,000 Operating Expenses:
Development Services
Human Services
Finance
Legal & Judicial Services
Public Works
Total Operating Expense
Non - Departmental Expenses:
$ 11,811
5,412
20,000
1,158
1,086,137
$ 1,124,518
Reserves $ (49,518)
Total Resources Adjustments $ 1,075,000 Total Requirements Adjustments $ 1,075,000
.Comments: Request creates budget lines for Regional Fuel Facility requested by auditors. City vehicle was
totaled in an accident in March 2012. Replacement cost of vehicle is expected to be higher than what the
insurance carrier of the other vehicle paid in claims. Appropriates the funds for the initial implementation of
Priority Based Budgeting, replacement of computers and planning scanning station in DPW, replacement of ASD
copier and Municipal Court computer printer with the use of computer replacement reserves.
SDC Administration - Fund 719
Resources Requirements
$ - Operating Expenses:
Fire & Life Safety
$
(3,136).
Public Works
1,326
Total Operating Expense
$
(1,810)
Non - Depart mental Expenses:
Interfund Transfers
$
1,810
Total Resources Adjustments $ - Total Requirements Adjustments
$
-
Comments: Request reallocates expenditures between funds to compensate for an employee retirement that
occurred in March 2013.
Total Resources Adjustments $ 1,767,415 Total Requirements Adjustments $ 1,767,415
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 17th day of June, 2013, by a vote of 6 or and
_against.
Attest:
Mayor Christine L Lundbed
Ci ecorder Amy Sawa
r wr
irEV!r1orn F P I NAVED
AST7leie K]n
Attachment 2 DDA:Ti_:J1r� Gl / Page 7 of 7
LEGAL COUNSEL RESOLUTION NO. 2013 -08