HomeMy WebLinkAboutResolution 2013-07 06/17/2013CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2013 -07
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER. PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE
AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD
MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD OF JULY
16, 2013 THROUGH SEPTEMBER 8, 2013 WHILE THE COMMON COUNCIL IS IN RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3) &(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of City Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the September 16, 2013
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Council's Summer recess from July 16, 2013 through September 8, 2013;
and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exempt from bidding requirements under the
purchasing regulations, and for which funds have been budgeted, and for reasons of.public welfare,
safety, and cost effectiveness need to be awarded during the Council's Summer recess from July 16, 2013
through September 8, 2013; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceed
certain specified limits during the Council Summer recess from July 16, 2013 through September 8, 2013.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
During the City Council recess from July 16, 2013 through September 8, 2013,
the City Manager is hereby authorized to award competitive bid contracts and
approve amendments to public contracts in conformance with City of Springfield
Municipal Code and contracting procedures approved by the Council where the
amendment cost exceeds certain limits imposed by Section 2.706(3) for the
Springfield Municipal Code, except in cases of City Council approval, including,
but not limited to contracts which have been competitively bid, for which funds
have been budgeted, and which for reasons of public welfare, safety, and cost
effectiveness need to be awarded during the Council's Summer recess, provided
all other applicable purchasing requirements in the Springfield Municipal Code
are followed, including but not limited to these set forth on the attached
Project/Contract Summary. This authorization is in addition to and not in lieu of
Council authority.
2. This Resolution shall take effect on the 16f°' day of July, 2013 and shall elapse on
September 9 ", 2013.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this seventeenth day of June, 2013 adopted by a vote of 6 for and 0 against.
Mayor
ATTEST:
Amy Sowa, 'ty Recorder
REVIEWED & APPROVED
A TO FORM I
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DATE: _11L
OFFICE OF CITY ATTORNEY
RESOLUTION NO. 2013 -07
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