HomeMy WebLinkAbout05/06/2013 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, MAY 6, 2013
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, May 6; 2013 at 7:05 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and
Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Earth Day Poster Winners.
Rachael Chilton_ Public Information and Education Analyst with the Environmental Services
Department, introduced the winners of this years Earth Day Poster Contest.
Mayor Lundberg came down and presented a certificate to each of the winners. This years winners
were:
V Place: Maggie Westover
2nd Place: Sabrina James
3`d Place: Izabele Hogan
4`t' Place: Iree Holden
5`v Place: Tara Vulliety
Mayor Lundberg said it had been very difficult choosing a winner from the manv entries. She
congratulated all five winners and thanked them for their posters.
It was noted that the posters were on display in the City Hall Lobby near the Library.
CONSENT CALENDAR
1. Claims
2. Minutes
a. April 15, 2013 — Work Session
b. April 15, 2013 — Regular Meeting
c. April 22, 2013 — Work Session
3. Resolutions
City of Springfield
Council Regular Meeting Minutes
Mav 6. 2013
Page 2
4. Ordinances
5. Other Routine Matters
a. Authorize the Finance Director to Approve City Provided Financing for a Sewer Extension to
Three Privately Owned Homes Located on the 900 block of Q Street and Within the City
limits.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS-- Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Liquor License Endorsements for the Renewal Period of 2013 -2014.
Sophia Seban, Administrative Assistant with Development and Public Works. presented the staff
report on this item. The list of 164 businesses provided in the agenda packet would likely be applying
to the Development Services Department for their 2013-2014 liquor license endorsements prior to
.tune 30. 2013.
On December 19, 1994, Council approved Ordinance No. 5768 that established specific criteria to be
used when reviewing an application for a liquor license endorsement. Council may recommend denial
based upon reliable; factual information as it related to any of the criteria listed in Section 7.302 of the
Springfield Municipal Code.
Some of the required information for liquor license renewal, i.e., ownership of the establishment,
cannot be determined until staff received the actual application. However, some determination about
meeting the listed criteria could be made now since the criteria related to the level of police activity
associated with the establishment.
The public hearing was scheduled for Council to receive communiry testimony relative to the liquor
license renewal endorsement. At the conclusion of the public hearing. Council was requested to
provide one of the following recommendations to the Oregon Liquor License Commission for the
license renewal of the listed establishments: 1. Grant: 2. Do Not Grant Unless (applicant demonstrates
commitment to overcome listed concerns): 3. Deny: or 4. No Recommendation. At this time. staff had
no information that would tend to support negative recommendations on these renewals. Accordingly,
subject to any public input received at the hearing; staff recommended that the Council provide a
positive recommendation for renewal to the Oregon Liquor Control Commission.
Ms. Seban noted public notice was posted for these renewals and she had not received any phone calls
or testimony related to these applications to date. There were a few business establishments that were
not on the police activity report because their business had not yet opened for business.
Mayor Lundberg opened the public hearing.
City of Springfield
Council Regular Meeting Minutes
May 6; 2013
Page 3
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO GRANT THE LIQUOR LICENSE ENDORSEMENTS FOR THE
RENEWAL PERIOD OF 2013 -2014. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
2. Proposed Resolution Setting Local and Regional Wastewater and Stormwater User Fees.
RESOLUTION NO. 2013 -06 — A RESOLUTION OF THE CITY OF SPRINGFIELD COMMON
COUNCIL SETTLNG LOCAL AND REGIONAL SEWER USER FEES AND LOCAL
STORMWATER USER FEES AS SET FORTH IN THE SPRINGFIELD MUNICIPAL CODE.
Katherine Bishop; Senior Finance Analvst in Environmental Services, presented the staff report on this
item. Each year, the City Council reviewed and established the rates for local wastewater and stormwater
user fees. These rates were established to provide adequate revenue to fund operation and maintenance
(O &M) of Springfield's sanitary sewer and stormwater systems, and a portion of the Capital
Improvement Program (CIP) for each program. The Council also adopted the user fees set by the
Metropolitan Wastewater Management Commission (MWMC) for the Regional Wastewater Program.
The City Council reviewed and discussed the proposed local wastewater and stormwater user fee
increase at its April 22, 2013 work session. Staff prepared a schedule of user charges for a public
hearing, based on a 3% increase in the local wastewater user fees and a 4% increase in the local
stormwater user fees. In addition. the Council was informed that the MWMC adopted a 3% increase in
the regional wastewater user fees that also needed to be incorporated into the schedule of user charges
for FY 13 -14.
Staff would continue to explore options for a long -term strategy to further reduce pressure on user fees
while continuing to meet environmental and regulatory standards. A successful strategy would take
multiple years to implement and would, in part, depend on the City's ability to significantly reduce
reliance on user rates as a source of capital, b) improving the ability of System Development Charge
(SDC) revenues to fund a greater portion of the capital investment. This could reduce and/or defer the
need to rely on future debt financing and reduce the importance of providing coverage for debt service as
an operating budget constraint in the long -term financial forecast. Staff was also beginning to explore
whether alternatives that provided some relief to senior citizens could be managed within our overall
goals to contain rate increases to the rate of inflation or less. Staff expected to report to the Council
after the summer recess.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
Councilor Ralston asked how the stormwater fee was determined for non - residential.
City of Springfield
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May 6. 201-1
Pa ,-e 4
Ms. Bishop said it was based on the square footage of impervious surfaces.
Mayor Lundberg said the City didn't currently have any allowances or reduction for low- income
seniors. The City of Coburg has something in place. She asked if Council would want to look at some
options.
Ms. Bishop said staff had started to solicit ideas from other cities regarding a possible plan in
Springfield.
Councilor Ralston asked how they could determine a person's eligibility.
Ms. Bishop said that was one of the things staff was researching. Staff would report back to Council
later in the Summer or Fall.
IT WAS MOVED BY COUNCILOR WYLIE TO ADOPT RESOLUTION NO. 1.
The motion died due to a lack of a second at this time as a citizen approached to speak
Mr. Yarnall came forward and spoke although not part of the public hearing testimony
James Yarnall. 632 West D Street. Springfield. OR. Mr. Yarnall said in the event the stormwater did
not go to the street and into the system, but rather through the aquifer with a variety of measures, he
would suggest Council look at how that could be recognized and handled.
Councilor Brew said when the rates came back next year he would like to look at a different debt
coverage ratio. He also said he supported Mr. Yarnall's suggestion for a credit for rainwater collection
dry wells. etc.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT RESOLUTION NO. 2013 -06. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
3. Fiscal Year 2013 -2014 One Year Action Plan of the Eugene- Springfield Consolidated Plan for
Housing and Community Development (City of Springfield Section).
Housing Manager Kevin Ko presented the staff report on this item. One -Year Action Plans must be
submitted to HUD prior to the beginning of each fiscal year as amendments to the five -year Eugene -
Springfield Consolidated Plan. The purpose of the annual action plan was to indicate how the cities
intended to use federal Community Development Block Grant (CDBG) and HOME Investment
Partnerships Program (HOME) funds to fulfill the priorities established in the Consolidated Plan. This
was the fourth One -Year Action Plan under the 2010 Consolidated Plan.
The City of Springfield received CDBG funds as an entitlement community and HOME funds as a
participant in a HOME consortium agreement with the City of Eugene. CDBG funds were awarded to
communities who carried out community development activities directed towards neighborhood
revitalization. economic development, and the provision of improved community facilities and
services. HOME funding was a housing block grant program allocated to communities to be used for
housing rehabilitation, new construction, acquisition and tenant based rental assistance activities. A
public hearing was held on April li, 2013; to review and consider applications for CDBG and HOME
City of springfield
Council Regular Meeting Minutes
May 6, 2013
Page 5
funding. Council approved four projects for CDBG funding, one project for HOME funding. and one
project for both CDBG and HOME funding. Council also approved changing the recommendation for
the Catholic Community Services proposal from a loan to a conditional grant.
The FY2013 -2014 One Year Action Plan included the CDBG and HOME funding allocations for
projects and activities, and was consistent with the Council's actions of April 15; 2013. The plan must
be approved by both the City of Springfield and City of Eugene prior to submission to HUD. In
addition to the approved projects, a description of other activities that may be initiated was included in
both the CDBG and HOME sections of the Action Plan. The public comment period for the City of
Springfield section of the document concluded with the public hearing on May 6, 2013. The City of
Eugene section of the Action Plan was being adopted separately by the Eugene City Council. The
combined Eugene - Springfield One -Year Action Plan would be submitted to HUD on or before May
15, 2013 for review and acceptance.
Mr. Ko noted that HUD had still not released their actual allocations. They instructed the City to guide
allocations on a five percent reduction, but the final numbers were not yet available.
Mayor Lundberg said when they brought up the issue of the continued reductions in CDBG funds to
Senator Merkelev. he took note for his staff to look into it further.
Mayor Lundberg opened the public hearing
Irene Alltucker. Executive Director with Relief Nursery. 850 South 42nd Street. Springfield
OR. Ms. Ali tucker said she wanted to speak as a previous recipient of CDBG fitnds and to
note the impact the funds made for non - profits and the community. The only way they were
able to break ground for their new facility in Springfield, was because of CBGD funds
received in the past. These funds really made a difference and it was good to know the City of
Springfield valued their service. She supported those that came before the CDAC with
applications for funding. It was a difficult choice for the CDAC to choose who would receive
funds and how much. They were able to stretch their dollars a very long way. They were
hoping to soon have occupancy and their playground finished and invite the Mavor and
Council to see the difference the funds made. She thanked the Mayor and Council.
Mayor Lundberg closed the public hearing.
Mr. Ko thanked the Mavor and Council.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT THE SPRINGFIELD SECTION OF THE FY2013 -2014 ONE -YEAR
ACTION PLAN. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
4. Annexation of Territory to the City of Springfield — Annex a Partially Developed 1.3 Acre Parcel
Located at 3005 & 3007 Franklin Boulevard in Glenwood.
ORDINANCE NO. 1 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD. AND WILLAMALANE PARK AND
RECREATION DISTRICT: AND WITHDRAWING THE SAME TERRITORY FROM THE
GLENWOOD WATER DISTRICT (FIRST READING)
City of Springfield
Council Regular Meeting Minutes
May 6, 2013
Page 6
Planner Andy Limbird presented the staff report on this item. A request for annexation to the City of
Springfield had been received from Alpesh and Komal Patel, owners of property on the south side of
Franklin Boulevard just east of the 1 -5 Bridge in Glenwood. The 1.3 -acre property requested for
annexation was inside the City's Urban Growth Boundary (UGB) and was surrounded by the City
limits. The property owners were requesting annexation to the City to facilitate connection of public
utilities and construction of a multi -story hotel building, parking lot and associated site improvements.
The City Council was authorized by ORS Chapter 222 and SDC Article 5.7 -100 to act on annexation
requests. In accordance with SDC 5.7 -155 and ORS 222.040, 222.180 and 222.465, if approved the
annexation would become effective 30 days after signature by the Mayor or upon acknowledgement
by the State — whichever date was later.
With recent annexation of Franklin Boulevard. the subject property was surrounded on all sides by the
City limits. The property was developed with a gravel driveway serving an existing single family
house and a secondary studio dwelling unit. According to the most recent Lane County Assessment
and Taxation records (Tax Year 2012), the subject propem, hail an assessed value of 5162,359. Public
utilities were available at or near the edge of the subject property so an Annexation Agreement was not
required for this request (Attachment 3 of the agenda packet). Upon annexation, utility extensions to
serve the proposed development site would be subject to the Site Plan Review process. Construction
costs for extension of utility connections to the subject property were the responsibility of the property
owners.
The property requested for annexation was currently,zoned Office Mixed -Use with an Urbanizable
Fringe Overlay (UF -10) in accordance with the Springfield Zoning Map and the recently adopted
Glenwood Refznemenl Plan. Upon annexation, the OF -10 overlay would be removed.
As outlined in the attached staff report (Attachment 1 of the agenda packet), the annexation area could
be served with the minimum level of key urban facilities and services as required in the Eugene -
Springfield Metropolitan Area General Plan. The attached staff report also confirmed the annexation
request met the criteria established in Section 5.7 -100 of the Springfield Development Code.
Staff recommended the City Council approve the annexation of territory, as depicted on Exhibit A to
the annexation request. to the City of Springfield and Willamalane Park and Recreation District, and
withdraw the same territory from the Glenwood Water District.
Mayor Lundberg opened the public hearing.
Rick Satre. 375 W. 4`t Ave. Eugene OR. Mr. Satre said he was speaking on behalf of the
applicant. Manv who lived or did business in Springfield Iona believed in Glenwood and saw
it for what it could be in the future. Council demonstrated a similar belief with the adoption of
the Glenwood Riverfront Plan last year. There was a business member seeking to take the first
step in property development or redevelopment by requesting annexation. He thanked staff for
their assistance through this process and for their recommendation. The applicant concurred
with the recommendation and was available for questions.
Mayor Lundberg closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
City of Sprin =field
Council Regular Meeting Minutes
Mav 6. 2013
Page 7
BUSINESS FROM THE AUDIENCE
Mary Davidson. 184 South 72 °d Street. Sprineield OR. Ms. Davidson said she was a
volunteer who worked on behalf of neighbors without addresses through the Springfield
Shelter Rights Alliance (SSRA). The more she learned about what the Council did, the more
she appreciated the effort. time and dedication they put into their volunteer positions. She
thanked Mayor Lundberg and supporting councilors for their interest in assistance so far in
obtaining more sites to participate in the St. Vincent DePaul overnight parking program. They
looked forward to hearing news from Cit_v staff soon regarding the inclusion of Conestoga
huts in that program. There was already interest from citizens and a church. On February 1
many from their group met with the Mayor and some City staff to improve conditions for
those without adequate shelter in our City. On March 14, Councilor Moore met with them
along with Housins Manager Kevin Ko, Police Chief Smith and representatives from
Willamalane to continue that conversation. At that time they gave special attention to safe
legal places to sleep with access to public toilets 24/7. They were still looking for safe, legal
places to sleep in Springfield with available toilets, but with no answers proposed. She noted
an article in the Register Guard about using city owned property that was not developed or a
park. She suggested they look at such properties in Springfield and craft an ordinance that
would make it legal to sleep in such a safe, approved location. The ability to sleep through the
night with access to toilets; garbage and recycling would be of great benefit to those trying to
stay safe and get their lives back to stability. The mentally ill were the most vulnerable and
those addicted to substances could be a long way from gaining stability. yet all deserved
dignity and it was worth our efforts to make their living conditions meet minimum basic
standards of health and safety. She asked that they begin a conversation about using
undeveloped public lands not used by the City for safe, legal sleeping.
Shellev Corteville. 438 C Street. Springfield. OR Ms. Corteville thanked the Mayor and
Council for their support to bring about changes for the unhoused. The Mayor's letter in
support of the car camping program and placement of Conestoga huts made a difference. Mr.
Ko generously created a Frequently Asked Question sheet to give to prospective sites. Those
two things showed City support and would help them increase the number of sites for the
camping program. She was here to talk about 24 -hour toilets and _garbage cans. Recently; at a
dinner frequented by our unhoused citizens, she overheard discussion regarding the restroom
and garbage issue. There were some in the unhoused community that policed each other when
one of their members did something wrong. They knew that behavior created negative
consequences for the unhoused population in general. Everyone needed to use toilet facilities
and the unhoused had nowhere to go. The lack of 24 -hour toilets created a health issue in our
community. Garbage cans were also needed in legal areas where the unhoused were welcome.
There were risks to 24 -hour toilets, but they were far outweighed by the benefits. She asked
that the Council help restore the dignity and respect and health in our community by helping
to find 24 -hour bathrooms and garbage cans.
Mia Nelson. 1000 Friends of Oregon. P.O. Box 51252. Eugene. OR Ms. Nelson distributed a
document regarding the cost of extending services to the different study areas for the urban
growth boundary (UGB) expansion and a letter from 1000 Friends dated October 10, 2012.
She expressed support for the approach staff was taking with the UGB expansion by looking
at the cost of service of the difference sites. Not all _jurisdictions did that. She referred to the
document showing the cost of service per developable acre. The second page was a flyer from
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Council Regular Meeting Minutes
May 6. 2013
Page 8
the Mill Creek Industrial Area in Salem. She noted the high cost for extending services to two
of the study areas (boxed out on the copies distributed) compared to the value of the property-.
She wanted Council to consider that those two sites were already financially not feasible. She
referred to the letter from 1000 Friends which expressed their concerns about the way the land
need determination was done in the Economic Opportunities Analysis done by
ECONorthwest. She wanted City staff to take an independent look at that issue because she
found error in the claim that 450 acres of large land industrial was needed for 375 new
employees. She did not get anywhere with staff, but given the high quality of staff s work, she
encouraged Council to ask staff to look into the questions raised in the letter independently. It
was a shame that Springfield was going forward on the assumption that the land use was done
correctly.
4. James Yarnalt. 632 W D Street. Springfield. OR Mr. Yarnall spoke regarding consultant Rick
Williams who helped develop the parking program that was adopted 'a few years ago. That
document was done with a lot of collaboration with staff and the Citizen Advisory Committee
(CAC). As a member of the CAC; he felt it was a beneficial experience. The plan, formalized
and accepted by Council, was a road map that any high school graduate could fully
understand. It was written in layman terms. The plan had a time schedule and he asked where
we were in that process. When it was approved, the previous Mavor indicated that staff would
develop language to be codified in the different City codes as there was no provision for a
parking plan or management. The key challenge for Springfield would be the ability to attract
development consistent with the downtown vision.
Mayor Lundberg suggested staff talk individually with Mr. Yarnall about his question.
Mr. Tower), said this was scheduled to come to Council on June 3 for a work session. During that
time, Council would hear the answers to most, if not all of the questions raised by Mr. Yarnall.
Mayor Lundberg asked Mr. Yarnall to continue his comments at a future meeting as he had already
used his three minutes.
Mr. Yarnall said he would be willing to meet individually with the Mayor and Councilors. Ile felt it
was pertinent that they understood his thinking.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
City of Springfield
Council Regular Meeting Minutes
May 6, 2013
Page 9
Councilor Woodrow said there would be a formal announcement for a program where the
City would be partnering with Willamette Animal Guild (WAG) to offer local low -cost
spray and neuter services for cats. They were still working through the processes but were
getting close.
Councilor Ralston asked if it was for all cats.
Councilor Woodrow said it was only for owned cats now, but could expand.
Mayor Lundbera said they had worked very hard to get a program started. She thanked
Mike Harman, Animal Control Supervisor; for his assistance in getting to this point.
2. Councilor Wylie said Community Action Committees were meeting regarding High Speed
Rail. One was held at the Eugene Public Library with representatives from Springfield and
Eugene. They were now discussing potential routes coming into our community and
thinking about possible terminus locations. There was a lot to discuss so the meetings
would continue.
Councilor Brew said he and Councilor Moore attended the Vineyards and Violins
fundraising event for Willamalane Adult Activity Center. It was a good time and a good
event.
b. Other Business.
BUSINESS FROM THE CITY MANAGER
Ratification of the Metropolitan Wastewater Management Commission (MWMC) FY 2013 -14
Regional Wastewater Program Budget and Capital Improvement Program (CIP).
Katherine Bishop, Senior Finance Analyst in Environmental Services, presented the staff report on this
item. As provided for in the MWMC Intergovernmental Agreement (IGA), the City of Springfield,
the City of Eugene, and Lane County, as governing bodies, must ratify the annual MWMC's Budget
and CIP.
The FY 13 -14 Regional Wastewater (RWP) Budget and CIP document was approved by the MWMC
on .April 12, 2013. In preparing and reviewing the Budget and CIP, the MWMC convened three work
sessions and a public hearing prior to taking action to adopt the FY 13 -14 MWMC Budget, The FY
13 -14 Budget funds all operations, administrative services, and capital projects planned for the
Regional Wastewater Facilities. The approved budget included a 0.9% budget reduction in
administrative costs and a 1.6% increase in operations and maintenance (O &M) expenses, resulting in
a combined regional operating budget net increase of 1.1 % in FY 13 -14, when compared to the prior
year.
The CIP outlined and described the capital projects planned for the next five years. The FY 13 -14
RWP Budget and CIP document reflected a continued focus on the completion of facilities upgrades
and expansion, and operations and maintenance activities to provide wastewater treatment for a
growing community, through 2025 in a manner that protected the public's health and safety, and the
environment. The Commission took a corresponding action to adopt a 3% increase in regional
City of Springfield
Council Regular Meeting Minutes
May 6, 2013
Page 10
wastewater user charges in order to fully fund the Budget and CIP. Following tonight's public hearing,
Council was scheduled to adopt a resolution to set the FY 13 -14 regional user fee rates within the City
of Springfield.
In accordance with the IGA, the MWMC contracted with the City of Eugene for operations and
maintenance services, and with the City of Springfield for administrative services. The MWMC
budget document provided regional program and budget summaries as well as detailed budgets for
services provided by Eugene and Springfield. The budget document also provided information about
how the RWP activities were driven by the MWMC established goals and performance measures.
The FY 13 -14 RWP Budget and CIP must be approved by the MWMC and ratified by Lane County.
the cities of Eugene and Springfield, and then finally adopted by the MWMC, prior to the beginning of
the next fiscal year (July 1. 2013). The Eugene City Council was scheduled to ratify the MvAWC
Budget and CIP on May 13, 2013, and the Board of Commissioners was scheduled to ratify the
MWMC Budget and CIP on May 21, 2013, with MWMC final budget adoption on June 14, 2013.
Councilor Moore said she read through this document and appreciated the time and effort that went
into preparing this budget. She also appreciated the information provided for the capital projects.
Councilor Brew asked if this could be put on the Consent Calendar in the future since they were
required to ratify it. Yes.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT A MOTION RATIFYING THE FY 13 -14 REGIONAL
WASTEWATER PROGRAM BUDGET AND CAPITAL LMPROVEATENT PROGRAM (CIP).
THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:49 p.m.
Minutes Recorder Amy Sowa
/vChristine L. Lundberg
Mayor
Attest:
CLn J&WA-
City Record r