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HomeMy WebLinkAboutItem 05 Council Minutes AGENDA ITEM SUMMARY Meeting Date: 3/4/2013 Meeting Type: Regular Meeting Staff Contact/Dept.: Amy Sowa/CMO Staff Phone No: 726-3700 Estimated Time: Consent Calendar S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Mandate ITEM TITLE: COUNCIL MINUTES ACTION REQUESTED: By motion, approval of the attached minutes. ISSUE STATEMENT: The attached minutes are submitted for Council approval. ATTACHMENTS: Minutes: a) February 11, 2013 – Work Session b) February 19, 2013 – Work Session c) February 19, 2013 – Regular Meeting DISCUSSION/ FINANCIAL IMPACT: None. City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, FEBRUARY 11, 2013 The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, February 11, 2013 at 5:36 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Matt Cox, City Recorder Amy Sowa and members of the staff. 1. Joint Meeting with the Police Planning Task Force. Police Planning Task Force (PPTF) Chair Pat Mahoney introduced the rest of the PPTF committee members in attendance: Diana Alldredge (Vice-Chair); Fred Simmons; Jack Martin; Quentin Hogan; Mechelle Clough; Christine Stole; and Wendy Polen. Ms. Mahoney thanked the Mayor and Council for meeting with the PPTF. The PPTF was originally established in 1994 and charged with developing a long range strategic plan for police services. Two years ago the PPTF presented the third update to that plan and they continued to make progress. The operating levy had increased the number of police officers, call takers, dispatchers and Community Service Officers available to the public, as well as the Jail operations. Property crime rate were considerably lower making our community safer due to the jail. Ms. Alldredge noted that last November Springfield citizens again passed an operating levy providing funds for almost a third of the Police Department staffing, including the Jail. During the three years the Jail had operated, the crime rate had declined and the operating budget remained basically what was estimated during planning. Previous discussions included ways to measure successful jail operations. Bail postings and fine collections were up and bed rentals were adequate, but not as robust as anticipated. The daily housing fee was not always imposed by the Judges and the PPTF members would like to encourage the Judges to impose fees even at reduced rates which would help the financial viability of the Jail. The Springfield Jail was the envy of many who were frustrated with the difficulty with funding and the ability to keep people incarcerated long enough to make an impact on future behavior. The impression from the community and Springfield residents was that our homes and streets were safer and they were thankful for City leadership. Ms. Clough said the department conducted a citizen survey each year to measure community attitudes in terms of safety. Past surveys had reported that over 90 % of residents were satisfied with the services provided by the Police Department and that the department’s speed of response numbers were improving. The survey also indicated that the impact of the Jail had been significant and that people felt safer, the overall quality of life had been improving, and that offenders were being held accountable. This year’s survey was currently underway and the results would help shape their work in the coming year. City of Springfield Council Work Session Minutes February 11, 2013 Page 2 Mr. Martin said as well as serving on the PPTF, he also volunteered as a fleet maintenance volunteer several times a week. There were about 8 volunteers who washed the cars and made sure they were restocked with supplies several times a week. This service helped save the patrol officers a lot of time. The new Chevy Caprice patrol cars were now in service. The PPTF had a voice in helping decide which vehicle would replace the older Crown Victoria’s when Ford announced they were going out of the fleet business. Last year, the PPTF saw a presentation on the different options and had a good discussion about what the department should consider in a new vehicle. The transition was going very well and the department had just ordered the next round of Chevy’s. He was one of the people that drove the vehicles down from the dealership and said they drove nicely. Ms. Stole spoke about reducing dependency on the Public Safety Levy. The department had been very fortunate to have the support of the City Council and the voters as they had successfully passed each successive operating levy. The department relied on the levy more and more as the General Fund continued to struggle through the rough economy. The PPTF was pleased to learn that the Council had set a new goal to reduce future dependency on an operating levy. The PPTF would like to work with the Council to identify strategies and opportunities to do this, and while they didn’t believe they could eliminate the need for the levy entirely, over the next five years they hoped to make some progress. They would like to talk about ideas the Council had and ways they could help to set goals and action plans that might move the department away from needing to pass a ballot measure every four or five years. They knew that someday the economy would change, hopefully for the better, and someday the public would like to put their dollars for other priorities. They would like to be ready to continue to meet the public safety needs of the community well into the future. Chief Smith said he was very grateful to the citizens that sat on the PPTF and the work they did for the department. The department brought complaints that were lodged against members of the department or the operations of the department to the PPTF. The PPTF had been very helpful in policy review to insure it made sense. The survey was very helpful to the department and they had been surprised by the number of people who said they had contact with the Police Department. The long range planning was helpful as a tool to guide the department into the future. He was also grateful for the work the PPTF had done on the levy. Mayor Lundberg noted that the City budget process would be starting up soon so now was a good time to start looking at alternatives for moving the Police Department off of the levy. Councilor Moore asked staff to provide clarification on that goal for the Council. Mr. Grimaldi said Council had decided to discuss it in more detail during the budget process. Councilor Brew said there was a bill in the legislature that proposed removing the cap on local option levies. He noted that similar legislation had been presented for many years and cautioned against relying on that change. He would like Council to make their plans regardless of what the legislature did in that regard. He asked about the bed rentals and why the City of Eugene and Lane County didn’t take more advantage of leasing beds from the Springfield Jail. Chief Smith said Lane County would first use their own facility. It was most likely an issue of funds for the City of Eugene. Eugene did have 15 beds available in Springfield that they could rent. Mr. Harman said Eugene was averaging about 10 bed rentals. City of Springfield Council Work Session Minutes February 11, 2013 Page 3 Chief Smith said when the Eugene Police Department arrested someone, they took them to Lane County Jail. Springfield was renting beds to other police agencies such as Oakridge and Junction City, but those were sporadic and only as needed. Councilor Brew asked if they had ideas in how to increase use. If they continued to look at this business model, they needed to dial back their expectations on future bed rental income. Mr. Simmons said the Council had approved a daily use fee, but the Justice Committee had not evoked any pressure on the Judges to implement that in a way that would help trim that operational burden. It was true they wouldn’t be able to collect the full $60/day fee from everyone, but some cities were collecting a percentage of the fee which added up to a substantial amount. If someone owed the City of Springfield money, they would have to pay at some point. He felt the Justice Committee needed to look at this and encourage the Judges to implement some of the fee. There was inhibition on phone charges because of the new FCC bill. To make the levy go away, they had to find ways to make up the shortfall. He felt that if the Judges imposed that fee, they would collect a fair amount of funds and it would discourage those people that had money from doing crimes in the City of Springfield. Mayor Lundberg asked Chief Smith to address the use fee and what was being imposed. Chief Smith said occasionally the daily fee was imposed. By statute, the Court needed to consider financial ability to pay of the defendant and the fee could not be imposed until sentencing. At the time the Judge rendered the sentence, they could also impose the fee based on the ability to pay. Chief Smith had talked with Judge Strickland about this and pointed out that those defendants that were able to pay for drugs, had money to pay part of their fee. Mayor Lundberg said perhaps the Finance/Judiciary Committee meeting should meet to discuss this topic. Mr. Harman said the daily fee was bringing in about $7000-$8000 per year, rather than the $25,000 that was projected. Councilor Wylie asked if the PPTF had brainstormed ideas to raise funds to replace the levy. She had thought of several ideas including asking the City Attorney to look into what was required to pass a local beer/wine tax. Other thoughts included gun permit fees, ammunition fees, and entertainment taxes for places that served alcohol. Councilor Ralston felt there was no direct correlation between gun fees and crimes being committed. He felt their needed to be a correlation between the fee and the service. Councilor Wylie said most crimes were committed while people were on alcohol or had guns. Funds needed to be raised. The department had good support from the public and she didn’t want to alienate the citizens, but they had to start somewhere. Ms. Stole said a Springfield police officer won an award for the most DUI arrests. She asked if the funds from those arrests came to the City. Chief Smith said the Court prescribed where the fees went. There were surcharges for the State, County and City. He noted that the jail housing fee was at the bottom of the list so when people paid their fines, it went to the other fees first. The funds that did come in to the City went to the General City of Springfield Council Work Session Minutes February 11, 2013 Page 4 Fund, not to the Police Department. Part of the funding model was to look at the difference between what was brought in prior to the Jail opening and now. That money was funded by the General Fund each year. The levy was not just a jail levy as more than half of those funds went to police services directly. The levies started in 2002 and if the department lost those levies, we would be back to less than 1980 staffing. The levy was very important for the success of City. Mayor Lundberg said the beer and wine tax was fairly small and a local tax would likely be opposed by the Restaurant Association and others. There could be some momentum if some funds were earmarked from the State tax to address issues such as mental health and addiction. She thought she had heard there was another look at doing that during the current legislative session. It would be beneficial if the Council collectively showed support for something like that even though it was not tied directly to the Jail. Those things did affect officers and the need for jail space. She would like to collectively be kept aware of that topic in the legislature and possibly testify in Salem. Oregon was low in terms of the beer and wine tax. Councilor Wylie said she had lobbied for a beer and wine tax unsuccessfully in the past, but felt the time had come. There was a representative that wanted to put forward a mental health bill with the beer and wine tax. The State knew how much the local communities were suffering, especially with the Rural Schools Act not being fruitful. If local communities could impose a wine and beer tax, it would be hard for the lobbyists to impact each community that was putting something on the ballot. The State wouldn’t give up their right to tax. The time could be now because of our low rate of tax on beer and wine. Councilor Moore said she was thinking about a safety taxing district. The City served people outside the City in the UGB, even if just by patrolling. She asked if there was a possibility for Springfield and other cities to join with the County in putting a safety measure on the ballot and sharing the revenue. Springfield did benefit from the public safety provided by the County. Ms. Stole said Washington had done away with State Liquor Stores. She asked how they were handling the tax there. Mr. Grimaldi said they were still collecting the tax. The unintended consequence was that the cost of liquor was higher than prior to changing to privatization so many people were coming to Oregon to purchase liquor. Councilor Brew said he didn’t know if Lane County’s levy would pass. He had been a proponent in favor of a fire district, but not for Police. It would be interesting to explore the idea of a jail district and providing jail services to local police departments at no cost. Because it would be spread over a large, yet less populated area, the costs could be lower. Mayor Lundberg said rural communities had no coverage at all, so like our fire department, people could pay extra to have our patrol respond. They could have agreements with water districts and could charge for the patrols. There seemed to be some support from the rural communities for the County levy as long as it was only for the jail. If that measure passed, Lane County could have more capacity and Springfield could offer patrol services. In an emergency, Springfield responded anyway because no one else would. Councilor Brew said there was a bill before the legislature that would enable water districts to contract for police or fire services. He wasn’t sure if that was limited to contracting with counties only. City of Springfield Council Work Session Minutes February 11, 2013 Page 5 Chief Smith said the department had considered the idea of selling police services in the UGB. They currently contracted with Willamalane for services in their parks outside the UGB. Councilor Simmons reminded them of compression with special taxing districts. He noted the consequences of reaching compression and reminded them to be careful when looking at districts. Mr. Grimaldi said there was a possible connection between the creation of a fire district and retiring the Police levy. If a fire district was formed, the fire levy would go away and there would be money left over in the General Fund that could be applied to the Police levy. It would mean higher taxes for the citizens and may not eliminate everything. Mayor Lundberg said this had been a very productive conversation with a lot of good ideas shared. The Council appreciated the hard work of the PPTF members and understood it was a big commitment. ADJOURNMENT The meeting was adjourned at 6:14 p.m. Minutes Recorder – Amy Sowa ______________________ Christine L. Lundberg Mayor Attest: ____________________ Amy Sowa City Recorder City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, FEBRUARY 19, 2013 The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Tuesday, February 19, 2013 at 6:02 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Moore, Ralston, Woodrow and Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. Councilor Wylie was absent (excused). 1. Master Fees and Charges Schedule. Finance Director Bob Duey presented the staff report on this item. Each year, Council and staff reviewed existing fees and charges for appropriateness of rates for meeting cost recovery targets as well as reviewing for areas where new or additional fees should be considered. At issue in many years was whether certain fee increases should be automatic to meet inflationary pressures or every few years as cost recovery models showed an increase in subsidy. This year, with a slower than expected economic recovery in the public sector, it was especially important to look at service areas where increased or additional fees would be considered appropriate. These fees assisted the City Manager in preparing a proposed budget for review by the Budget Committee in late April. Mr. Duey said a recommended list of changes was included in the agenda packet. There were not many, but some that were needed for business. Attachment 3 of the agenda packet was a new format of the fee schedule that included all fees. He described the three ways in which fees were changed, some through the Municipal Code by ordinance and some by resolution. The new format would allow people to look in one document at all fees, while staff would track how to adjust the fees. Mr. Duey said they had met with all of the councilors, except Councilor Brew, regarding fund balancing. He noted the different funds that were facing challenges. There was not a firm percentage, but in looking to close a $2M gap, the ratio from a fee standpoint (expenses/revenue) would be no less than 70/30 and no more than 60/40. Staff didn’t feel a single large fee was the answer at this time. The best way to approach this was to look at multiple fees at different rates. The building program fees were discussed a couple of weeks ago and at that time Council expressed interest in seeing the fees on a more regular basis so there weren’t large increases after several years. The fees to be discussed tonight were only those that staff was asking Council to consider increasing. There were a variety of ways each fee was calculated and how cost recovery was determined. Mr. Duey thanked Rhonda Rice (DPW) and Paula Davis (Finance) for their work in putting together the new fee format. Attachment 2 of the agenda packet included forty-one fees with slight changes. Only 13 of those 41 actually included a fee change. Others included changes to the wording and providing clarification. The new format organized the fees by department. He provided an example. City of Springfield Council Work Session Minutes February 19, 2013 Page 2 Councilor Ralston said under Section 7, it looked like grading permit fees were being removed. Mr. Duey said they were removing the current one and replacing it with better language. The fee was not being changed. It was completely reformatted so looked much different. Councilor Moore asked about rental business licensing and why that was still in the fee schedule. Mr. Duey said the original ordinance had the license in place for rentals with four units or more. The newer ordinance added the single family, two-part and triplexes so those were removed once that newr ordinance was repealed. The four unit rental remained. Councilor Moore said under Section 1, page 4 it just listed Rental Sales License $10.00 per unit. Mr. Duey said this section didn’t include the full ordinance, but just provided a summary of the ordinance. Councilor Moore said it was confusing and she asked if it could be clarified in the fee schedule that it only included rentals with four units or more. Mr. Duey said staff would add language to make it clearer. Councilor Ralston asked about the telecommunications license fee on page 64 of Attachment 3. It looked like the code and fee were being removed. He asked if it was being replaced. Ms. Rice said that page 63 showed the Telecommunication License Application Fee. That fee was being reduced to be more comparable with other cities our size. The fee listed on Page 64 was the annual review fee which was being removed. The license was a five-year license and was reviewed annually, but it became unnecessary. That fee was rarely charged. Mr. Duey said of the 13, only two or three would affect the private citizen. Most were fees that were assessed on businesses. Councilor Moore spoke regarding dog licensing and asked how many people actually licensed their dog. She asked how much that fee supported our animal control program and the contract with Greenhill. Chief Smith said about $28,000 was generated from licensing. The shelter fees were about $40,000. Councilor Moore asked if a small increase could help generate revenue. Mr. Duey said they could do a comparison with other cities. If it raised more funds it could help pay for the animal control office. It would be more beneficial to encourage people to license their dogs. Chief Smith said the dogs that went to the shelter were unlicensed. Licensed dogs were nearly always returned to their owners. Increasing the license fee would mean those that followed the law in getting their dogs licensed would be paying for those that didn’t follow the law. The dog licenses didn’t cover the cost of the animal control program. City of Springfield Council Work Session Minutes February 19, 2013 Page 3 Councilor VanGordon asked if staff used the City’s rising costs or the CPI when determining the inflation index for raising fees. Mr. Duey said they had usually tied it to wages and benefits as most services had a personnel cost attached. Councilor VanGordon said he was fine looking at the fees more frequently to have more, smaller increases. He was concerned with waiting several years and having large increases. He didn’t, however, want to apply an inflation increase for all fees each year, but would want Council to look at them to see what was appropriate. He was also concerned with increases just based on wage and benefit increases as they would be above inflation. He would like a description of an inflationary index increase and would prefer to keep it down to an inflation number. With that, keeping it down to inflation only could mean some catch-up every few years. Mr. Duey said major fees such as utility fees would still come to Council separately. Councilor Brew said he agreed with Councilor VanGordon. He was aware that General Fund services were partially out of property tax and partially out of fees. If they only increased the fees at 3% despite the cost of increase in wages and benefits, the burden then fell on the general taxpayer. He didn’t want it too out of balance. Councilor Ralston said it looked like the Pre-Scheduled Non-Emergency Basic Life Support fee was being removed. He asked if another service was taking its place. Mr. Duey said now that the City had a contract with Rural Metro Ambulance, we were trying not to provide that service. Councilor Brew asked if those types of calls were eligible for FireMed. Mr. Duey said he was not sure, but would find out. Councilor Ralston said if they had FireMed, it wouldn’t make sense for the person to call for the other service. Mr. Duey said this was scheduled for a public hearing in two weeks, along with the Building Program Fees. If the Council was ready for the fees to come back for a public hearing, staff could schedule that public hearing for March 4 with both fees presented, including some inflationary ideas. If Council was not ready, staff would pull it from the March 4 public hearing and schedule an additional work session to discuss the inflationary ideas. Council was fine going forward with the public hearing and inflationary ideas on March 4. Councilor Moore asked when they would bring it back if they didn’t keep the March 4 date. Mr. Duey said possibly later in the Spring after the budget process. Councilor Moore asked if that would make a lot of difference when looking at the budget. Mr. Duey said knowing prior to the budget would help staff know what they could put in the budget. City of Springfield Council Work Session Minutes February 19, 2013 Page 4 Councilor Moore said she would be interested in seeing the small changes broken out. Mr. Duey said they could include that as part of the public hearing, but if they were not comfortable with that, they could pull it off of the March 4 public hearing. He explained how that could occur. Mayor Lundberg said they would just need to make their decision on March 4. Council agreed to having the discussion during the public hearing on March 4. 2. Building Program Fees. Engineering Supervisor Matt Stouder presented the staff report on this item. As discussed with Council during the February 4, 2013 work session on building fees, the City’s Building Fund was facing a number of challenges, including increased permit submittals, declining revenues, staffing reductions and depletions of reserves. Staff presented three options for Council’s consideration to stabilize the Building Fund, including further staff reductions, a fee increase, or a subsidy from the General Fund. As noted in work session, Springfield had not increased building permit fees since 2009 or specialty permit fees since 2007. During the February 4, 2013 work session, staff discussed across the board fee increases of 7.5%, 10% and 12.5% for building fees. Council reviewed those proposals and also expressed an interest in receiving additional information on what a tiered increase (with fees for lower value permits being increased more than fees for higher value permits) might look like for a range of projects. That information, as well a general 10% increase, was shown in Attachment 1 of the agenda packet. Attachment 1 also compared those increases with current fees for Eugene and Lane County. For reference, Eugene last updated their fee schedule in February 2010 and were planning a 3% increase in April 2013. Lane County’s last update occurred in April 2010 and they were not planning a fee increase this year. Also, as requested by Council, staff had met with the Home Builders Association (HBA) to discuss the proposed fee increases. Feedback from the HBA had been supportive, and they had submitted a letter of support shown in Attachment 2 of the agenda packet. Additionally, staff would be meeting with the Development Advisory Committee (DAC) on Thursday, February 21 and would report back to Council with their feedback thereafter. Based on feedback provided by Council regarding either an across the board or a tiered fee increase, staff would make appropriate revisions to Springfield’s Building Safety Fee Schedule shown in Attachment 3 of the agenda packet prior to the overall update of the City’s Master Fee and Charges Schedule, scheduled for public hearing on March 4, 2013. Mr. Stouder referred to Attachment 1 of the agenda packet which included the 10% increase and the tiered proposal. He explained the tiered proposal. The feedback from the HBA was that they were in agreement with the tiered approach. Councilor Ralston said during the last work session, there was agreement on the 10% increase, but a request to look at the tiered approach. He noticed that the tiered increase was, in most cases, higher than 10%. It seemed the tiered approach was more complicated and would take more time to figure out. City of Springfield Council Work Session Minutes February 19, 2013 Page 5 Mr. Stouder said from a staff point they would be equal. Councilor Ralston said he wasn’t sure if this was fair and thought they should maybe stay with the 10% increase. Councilor VanGordon said when comparing the 10% increase to the tiered increase, it looked like they would bring in about the same revenue. Mr. Stouder said from what staff anticipated the tiered approach could bring in slightly more than the 10% increase. It would depend on the types of projects that came in to the City. Councilor VanGordon said he was fine with the tiered approach. Having the higher increase for the lower fees made sense since that was where most of the work was being done. Councilor Ralston said after looking more closely at each category, he agreed with the tiered approach. Councilor Brew said the tiered increase was probably fairer from a business standpoint, but previously Council had wanted to hold the smaller developments harmless. This was a balancing act, and would likely be revisited again in the future. Councilor Woodrow said she was glad they could be flexible and meet the concern of the developers. She was comfortable with the tiered approach. Councilor Moore agreed that the tiered approach was fine. In the future, she would like to look at a prediction of what could be expected. She would like to have a plan in place, although she understood that they couldn’t plan on the costs. Developers could expect that minimal increases could be happening. Mr. Stouder said that was the feedback he had received from developers that they preferred more feedback and more regular, smaller increases. Mayor Lundberg asked how often the fees were increased. Mr. Stouder said building fees were increased in 2009 and specialty fees in 2007. Prior to that, fees were increased every couple of years. Mayor Lundberg said we had been responsive to the economy and that was the reason we hadn’t had regular increases. It would be good to get back on track. Mr. Grimaldi said it sounded like Council wanted staff to look at what was happening in the economy, what was happening with comparable jurisdictions, and what was happening with the cost of doing business. That was correct. Mr. Towery referred back to the question from Councilor Brew about whether or not Pre-Scheduled Non-Emergency Basic Life Support was covered by FireMed. He had contacted Fire Chief Groves and received a response that FireMed did cover medically necessary transports to a hospital whether they were emergency or non-emergency. Return transports were not covered by FireMed. Rural Metro fees were dependent on the type of transfer. Most of their transports were validated because they were City of Springfield Council Work Session Minutes February 19, 2013 Page 6 Medicare or Medicaid eligible for reimbursement. The City had a contract with Rural Metro that set the amount the City would cover under FireMed. When they reached that threshold, which they normally did, Rural Metro paid the balance. The contracts with Rural Metro and the City of Eugene and City of Springfield were slightly different in terms of scope of services, but they were looking at making them identical in the future. Mr. Stouder noted that Attachment 3 of the agenda packet did show the fee increases occurring every year from 2001 to 2009, except for 2003. ADJOURNMENT The meeting was adjourned at 6:46 p.m. Minutes Recorder – Amy Sowa ______________________ Christine L. Lundberg Mayor Attest: ____________________ Amy Sowa City Recorder City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, FEBRUARY 19, 2013 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Tuesday, February 19, 2013 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie (by conference phone), Moore, Ralston, Woodrow and Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT CONSENT CALENDAR 1. Claims a. Approval of January 2013, Disbursements for Approval. 2. Minutes a. January 26, 2013 – TEAM Springfield Annual Meeting b. January 28, 2013 – Work Session c. February 4, 2013 – Work Session d. February 4, 2013 – Regular Meeting 3. Resolutions 4. Ordinances a. ORDINANCE NO. 6284 – ORDINANCE AMENDING ORDINANCE NO. 6282 BY DELETING THE ANNEXATION OF THE PROPERTY TO THE LANE COUNTY METROPOLITAN WASTEWATER SERVICE DISTRICT b. ORDINANCE NO. 6285 – AN ORDINANCE AMENDING ORDINANCE NO. 6107 TO CHANGE THE MEMBERSHIP OF THE BOARD OF DIRECTORS OF SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY. 5. Other Routine Matters a. Approval of Liquor License Endorsement for Spyce Gentlemen’s Club, Located at 1195 Main Street, Springfield, Oregon. b. Approval of Liquor License Endorsement for Gateway Restaurant, Located at 3198 Gateway Street, Springfield, Oregon. City of Springfield Council Regular Meeting Minutes February 19, 2013 Page 2 c. Approval of Liquor License Endorsement for Wholesale Market, Located at 651 W. Centennial Blvd, Springfield, Oregon. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR MOORE TO APPROVE THE CONSENT CALENDAR WITH CHECKS #119562 AND #990610 REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED 1.a. Checks #119562 and #990610 from the January 2013 Disbursements. Councilor VanGordon recused himself from this item due to a conflict of interest as the checks were to his employer, United Parcel Service (UPS). IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR MOORE TO APPROVE CHECKS #119562 AND #990610. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSTENTION – VANGORDON). PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Springfield Development Code Amendments, Phase 1 Land Use Efficiency Measures - File No. LRP 2009-00015. ORDINANCE NO. 1 – AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE TO IMPLEMENT THE SPRINGFIELD 2030 REFINEMENT PLAN RESIDENTIAL LAND USE AND HOUSING ELEMENT LAND USE EFFICIENCY MEASURES, PHASE 1, BY AMENDING AND/OR ADDING SECTION 3.2-100 BASE ZONING DISTRICTS; SECTION 3.2-205 ESTABLISHMENT OF RESIDENTIAL ZONING DISTRICTS; SECTION 3.2-210 SCHEDULE OF USE CATEGORIES; SECTION 3.2-215 BASE ZONE DEVELOPMENT STANDARDS; SECTION 3.2-605 ESTABLISHMENT OF MIXED-USE ZONING DISTRICTS; SECTION 3.3-825 ADDITIONAL PROVISIONS; SECTION 4.7-100 SPECIFIC DEVELOPMENT STANDARDS; SECTION 4.7-140 SITING DUPLEXES IN ALL RESIDENTIAL DISTRICTS; SECTION 4.7-142 DESIGN STANDARDS FOR DUPLEXES AND ATTACHED SINGLE-FAMILY DWELLINGS; SECTION 4.7-155 GROUP CARE FACILITIES; SECTION 4.7-233 SMALL LOT RESIDENTIAL DISTRICT DEVELOPMENT STANDARDS; TABLE 5-4.1 DEVELOPMENT APPLICATIONS; SECTION 5.12-120 TENTATIVE PLAN SUBDIVISION SUBMITTALS; SECTION 5.12-130 TENTATIVE PLAN CONDITIONS; AND SECTION 6.1-110 MEANING OF SPECIFIC WORDS AND TERMS; AND ADOPTING A SEVERABILITY CLAUSE. (FIRST READING) City Planner Gary Karp presented the staff report on this item. The proposed Springfield Development Code (SDC) amendments implemented Springfield 2030 Refinement Plan Land Use and Housing Element policies by establishing: the Small Lot Residential (SLR) District; utilization of the term “net acre” instead of “developable acre”; and a minimum density per net acre of 6 dwelling units in the Low Density Residential District and 8 dwelling units in the SLR District. City of Springfield Council Regular Meeting Minutes February 19, 2013 Page 3 As a result of the Oregon legislature’s adoption of HB 3337, in 2007, Springfield and Lane County approved Ordinances in 2011 that established a separate Springfield Urban Growth Boundary and adopted the Springfield 2030 Refinement Plan Land Use and Housing Element and the Springfield Residential Land and Housing Needs Analysis. During the early public review of these items, a range of potential Land Use Efficiency Measures were identified, presented to the community, evaluated and prioritized by the Residential Lands Stakeholder Committee, Springfield Planning Commission and City Council. The Springfield and Lane County Planning Commissions conducted a public hearing on an earlier draft of the Phase 1 Land Use Efficiency Measures SDC amendments in 2010. After further analysis, staff refined the proposal to add minor revisions. On December 4, 2012 the Planning Commission conducted a Work Session that resulted in no changes to the proposed SDC amendments. On January 15, 2013 the Planning Commission held a public hearing where one person testified in the neutral category. No one testified in favor or against the proposed SDC amendments. The Planning Commission voted 6 to 0, with 1 absent to recommend approval of the proposed SDC amendments to the City Council. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. 2. An Ordinance Making it a Violation to Initiate a False Report or Provide a False Statement to an Animal Control Officer. ORDINANCE NO. 2 – AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL CODE CHAPTER 5, PUBLIC PROTECTION, CONTROL OF DOGS AND OTHER ANIMALS, MAKING IT A VIOLATION OF THE SPRINGFIELD MUNICIPAL CODE TO INITIATE A FALSE REPORT OR TO PROVIDE AN UNSWORN FALSIFICATION TO AN ANIMAL SERVICES OFFICER (FIRST READING). Police Chief Jerry Smith presented the staff report on this item. The City provided Animal Control Services, operating under State Law and City Ordinance authority. Investigations occasionally found individuals who knowingly provided false information to the Animal Control Officer. Oregon Statutes provided tools to deal with false information to police officers but did not provide the same level of accountability for such behavior to Animal Control Officers. Lane County had an ordinance that provided for initiating false reports to animal control officers from which the proposed ordinance was modeled. There was no financial impact with adoption of the proposed ordinance. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. City of Springfield Council Regular Meeting Minutes February 19, 2013 Page 4 BUSINESS FROM THE AUDIENCE 1. Jill Winans, 75 West 35th Place, Eugene, OR Ms. Winans said she was President of the Willamette Animal Guild’s Spay and Neuter Clinic. She had been talking to Animal Control Supervisor Mike Harman about Council approving funds to spay and neuter cats in Springfield. She offered to subsidize the program with a grant from the Foundation which she would like to apply for prior to the deadline date of March 26, 2013. Ms. Winans said she wanted to get this program in action. She and Mr. Harman were talking about concentrating on multiple housing units and assisting with owned cats. She displayed a chart created by her colleague Lisa Wall, who had subsidized many Springfield cat spays and neuters. The chart showed the decrease in kittens offered for free on Craig’s List from 2009 to 2012. She felt this was a great opportunity and would appreciate working with Springfield. COUNCIL RESPONSE Mayor Lundberg said the Mayor’s Animal Subcommittee had recently met and their goal was to get a program up and running. They would like to take advantage of every opportunity to make it work for Springfield. CORRESPONDENCE AND PETITIONS 1. Correspondence from the Lane County Sheriff’s Office Regarding Letters Submitted Pertaining to Treatment at the Lane County Jail. IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR MOORE TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports b. Other Business. BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:10 p.m. City of Springfield Council Regular Meeting Minutes February 19, 2013 Page 5 Minutes Recorder Amy Sowa ______________________ Christine L. Lundberg Mayor Attest: ____________________ City Recorder