HomeMy WebLinkAbout02/04/2013 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, FEBRUARY 4, 2013
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday. February 4, 2013 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and
Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. .Retirement Recognition of K9 Bronko (Officer Keetle handler)
Officer Rich Charbonneau presented this item.
• Bronko began his career at the Springfield Police Department in March, 2007.
• He was imported from Germany and purchased from a kennel in California thanks to a
generous donation from Millie Cray, a long time resident and huge supporter of the
Springfield K -9 Unit.
• In almost six years of service Bronko had about 145 captures including some that were for
surrounding agencies.
• Bronko was also responsible for the recovery of over $26.000 in property.
• Bronko is now ten years old and looking forward to retirement.
• His career was filled with exciting captures, public demonstrations ranging from elementary
schools to the local colleges, and several K -9 competitions in Oregon. Bronko won first place
in four straight competitions.
• Bronko's ability to track bad guys led to some memorable captures:
✓ Early in his career. Bronko had tremendous success locating suspects. In one of his
first captures, he was able to track two suspects who committed a robbery with a gun.
The subjects were located two blocks away with the gun and the money.
✓ One of Bronko's best captures came in the last few months of his career while
assisting the Eugene Police Department. Two men broke into a house in an attempt
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Council Regular Meeting Minutes
February 4, 2013
Page 2
to rob the home owner. A shootout between the resident and the bad guys led to one
suspect being fatally injured while the second suspect fled the area. After a lengthy
track through a residential area and into the woods, Bronko was able to locate the
suspect involved in the shooting who was hiding under thick brush where he could
not be seen by officers.
• Bronko never hesitated to protect his handler; Officer Keetle, and he never turned down
getting attention from anyone between 3 and 103 years old. After a great capture, Bronko's
favorite reward was always a piece of bacon from Addi's Diner!
• Bronko will be missed by the police department but he has earned a peaceful retirement at the
home of Officer Keetle and his wife.
Sergeant_ Charbonneau noted that all of the dogs for the K9 program were from funds donated by
citizens.
CONSENT CALENDAR
1. Claims
2. Minutes
a. December 6, 2012 —Joint Elected Official Meeting
b. December 10, 2012 — Council Goal Setting Session
c. January 7, 201' ) — Council Work Session
d. January 7, 2013 — Council Regular Meeting
e. January 22, 201' ) — Council Work Session
f. January 22, 2013 — Council Regular Meeting
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Approval of Liquor License Endorsement for Chow/Moes Tavern, a Lounge Style Restaurant,
Located at 471 South A Street, Suite A & B. Springfield, Oregon.
b. Formally Accept the City's 2012 Comprehensive Annual Financial Report.
c. Award the Subject Contract to D &R Masonry Restorations, Inc. in the Amount of $74,150.00
for Project P21071; Springfield Museum Brick and Mortar Repair.
d. Authorize City Manager to Enter into a Contract with Treeman Design, in the Amount Not to
Exceed $250,000 for 2013 FireMed Campaign Advertising and Marketing Services.
e. Authorize City Manager to Sign a Contract Extension with Rural Metro of Oregon. Inc. for
Pre- scheduled and Inter- facility Non - emergent Basic Life Support Ambulance Transports in
ASA #5.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
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Council Regular Meeting Minutes
February 4, 2013
Page 3
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Public Hearing on Proposed Sale of Property.
Community Development Manager John Tamulonis presented the staff report on this item. With City
Council authorization on December 3, 2012, the City Manager entered into a Purchase and Sale
Agreement (Attachment 3 of the agenda packet) to allow for due diligence evaluations by the City and
prospective purchaser. With the Citys due diligence essentially completed without problems, the
prospective purchaser had indicated not only a strong need to quickly complete his due diligence
evaluations in less than 90 days allowed in the Purchase and Sale Agreement_ but also to start site Plan
approval and building plans approval for the site. To minimize delays, the prospective purchaser
requested the City Council hold the required Public Hearing for sale of City property and provide the
City Manager with authority to sell if the purchaser completes his due diligence with no unresolved
issues.
Springfield Economic Development Agency (SEDA) purchased three surplus parcels in the City's
name recorded July 31, 2009 through a City loan of $700,000. As condition of any sale, the City
required easements to protect, access; and maintain drainage ways and wetlands; cross -over access
among parcels with access to Franklin Boulevard via motor -pool driveway; sanitary sewer, sign, and
access easements; and possible future additional right -of -way along Franklin Boulevard (Attachment 1
of the agenda packet).
The Purchase and Sale Agreement had an earnest money deposit of $5,000, with due - diligence related
activities and conditions to purchase to be verified for access; parking: environmental free of
contamination; utilities; financing: Council approval: etc. The deed after sale would include an access
easement to the properties from Franklin Boulevard and additional access easement connecting the
east and west parcels across an intervening parcel.
The Purchase and Sale Agreement provided a sale price of $420,000 (where the current value of Parcel
500 was $430,000, based on an appraisal review and opinion of value — page 6 of Attachment 2 of the
agenda packet). Any difference in price and value likely related to the sale - required easements,
reservations, and exceptions restricting use (depicted in Attachment I of the agenda packet) for
drainage /wetlands (about 10,000 square feet), crossover access and sanitary easements (about 3,600
square feet), and potential future right -of -way dedication along Franklin Boulevard (about 1,400
square feet).
City had a Preliminary Title Report by Evergreen Title Company showing it would write Title
Insurance for the properties Map 17033433 Tax Lot 500 within the south 3300 block of Franklin
Boulevard in Glenwood.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
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Council Reeular Meeting Minutes
February 4, 2013
Page 4
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO AUTHORIZE THE CITY MANAGER TO SIGN THE PURCHASE AND
SALE AGREEMENT PROVIDED ANY OF THE CONDITIONS OF SALE IN THE
AGREEMENT ARE RESOLVED OR FOUND ACCEPTABLE TO THE CITY AND
PROSPECTIVE BUYER. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
MI
ORDINANCES
1. Membership of the Board of Directors of Springfield Economic Development Agency.
ORDINANCE NO. 1 —AN ORDINANCE AMENDING ORDINANCE NO. 6107 TO CHANGE
THE MEMBERSHIP OF THE BOARD OF DIRECTORS OF SPRINGFIELD ECONOMIC
DEVELOPMENT AGENCY
Community Development Manager John Tamulonis presented the staff report on this item. Lane
County Commissioners modified their District boundaries in 2011. Both the Glenwood Urban
Renewal District and the Downtown Urban Renewal District were now represented solely by the
Springfield Commissioner. There was no longer a need to continue membership of the East Lane
County Commissioner on the SEDA Board. The proposed Ordinance amended the Board of Directors
from 9 members to 8 members eliminating the position for the East Lane County Commissioner.
NO ACTION REQUESTED. FIRST READING ONLY.
2. Ordinance Amending Ordinance 6282.
ORDINANCE NO. 2 —AN ORDINANCE AMENDING ORDINANCE NO. 6282 BY
DELETING THE ANNEXATION OF THE PROPERTY TO THE LANE COUNTY
METROPOLITAN WASTEWATER SERVICE DISTRICT.
City Attorney Joe Leahy presented the staff report on this item. On November 19. 2012, Council
adopted Ordinance No. 6282 to annex property at 2576 16'h Street to the City of Springfield, Lane
County Metropolitan Wastewater Service District and Willamalane Park and Recreation District.
Inclusion of the Lane County Metropolitan.Wastewater District was in error as Lane County dissolved
this District on June 9. 2010.
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Council Regular Meeting Minutes
February 4, 2013
Page 5
The subject property was a residential lot with an existing single family dwelling that had a failed
septic system. The property owners requested annexation to the City to facilitate connection of the
dwelling to City sanitary sewer.
Council was asked to adopt the proposed ordinance in order to delete the reference to the Lane County
Metropolitan Wastewater Service District inadvertently included in Ordinance No. 6282.
No fiscal impact was anticipated.
NO ACTION REQUESTED. FIRST READING ONLY,
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Planning Commission Appointment.
Planning Manager Greg Mott presented the staff report on this item. The City received five
applications for the one vacancy during a two month recruitment process. At the January 28 t
Work Session the Council interviewed each of these candidates. During the deliberation
following the interviews it was determined that the Council could not arrive at a consensus
selection. The Council then deferred selection until the February 4m regular session at which time
Councilor Wylie, who was absent from the Work Session, would be present to participate in this
decision. The appointment would be to fill the five months; then four years.
IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR
WOODROW TO RATIFY APPOINTMENT OF NICK NELSON TO SERVE THE
REMAINDER OF FORMER PLANNING COMMISSIONER BOB BREW'S TERM,
EXPIRING ON JULY 31, 2013, AND TO INCLUDE APPOINTMENT FOR THE FULL 4-
YEAR TERM THAT EXPIRES ON JULY 31, 2017. THE MOTION PASSED WITH A
VOTE OF 4 FOR AND 2 AGAINST (WYLIE AND MOORE).
2. Business from Council
a. Committee Reports
b. Other Business.
BUSINESS FROM THE CITY MANAGER
1. Council Operating Policies and Procedures Amendment
Citv Recorder Amy Sowa presented the staff report on this item. The Springfield Charter stated
"Section 11. Operating Procedures and Policies. The Council shall approve and maintain operating
procedures and policies annually. " Amendments to the Council's operating policies and procedures
document required approval by a two- thirds vote of the members of Council present.
Minor housekeeping amendments in Section 11](12.1) and Section V(1.5 of the Council Operating
Policies and Procedures were being proposed:
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Council Regular Meeting Minutes
February 4, 2013
Page 6
More substantial amendments in Section VII(3) regarding Council requests for attendance at a training
or a conference: Section VII(32) regarding the process for Council mileage reimbursement; and
Section D((3.8) regarding interviews required for Metropolitan Wastewater Management Commission
(MWMC) applicants were being proposed.
Ms. Sowa explained the proposed amendments.
IT WAS MOVED BY COUNILCOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW'TO APPROVE THE ATTACHED AMENDED COUNCIL OPERATING
POLICIES AND PROCEDURES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST,
2. Supplemental Budget Resolution.
RESOLUTION NO. 2013 -03 — A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL. STREET. SPECIAL
REVENUE. TRANSIENT ROOM TAX. COMMUNITY DEVELOPMENT. SANITARY
SEWER CAPITAL. DEVELOPMENT PROJECTS. SDC SANITARY SEWER
REIMBURSEMENT. SDC SANITARY SEWER IMPROVEMENT, SDC TRANSPORTATION
REIMBURSEMENT, SDC TRANSPORTATION IMPROVEMENT. INSURANCE. AND
VEHICLE & EQUIPMENT FUNDS.
Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal
year the Council was requested to make adjustments to the annual budget to reflect needed changes in
planned activities; to recognize new revenues, or to make other required changes. These adjustments
to resources and requirements changed the current budget and were processed through supplemental
budget requests scheduled by the Finance Department on an annual basis.
This was the second of three scheduled FYI' 3 supplemental budget requests to come before Council.
The supplemental budget being presented included adjusting resources and requirements in: General,
Street, Special Revenue; Transient Room Tax, Community Development, Sanitary Sewer Capital, Development
Projects, SDC Sanitap! Sewer Reimbursement, SDC Sanitary Sewer Improvement, SDC Transportation
Reimbursement, SDC Transportation Improvement, Insurance, and Vehicle & Equipment Funds.
The City Council was asked to approve the attached Supplemental Budget Resolution
The overall financial impact of the Supplemental Budget Resolution was to increase Capital Projects
($36,290). increase Equipment Replacement ($222,200); increase Operating Expenditures ($179,101),
and increase SDC Refunds ($53;546). These were offset by increasing new revenue ($151,391) and
decreasing reserves ($339,746).
Mr. Duey explained that this item was not listed as a public hearing because it had not reached the
10% threshold increase that required a public hearing. He provided details of each change in the
supplemental budget.
Mr. Brew asked about the additional funding for patrol vehicle equipment from the Vehicle
Replacement Fund as noted on page 2 of Attachment I of the agenda packet. He asked why the
equipment was not included in the purchase price of the patrol vehicles.
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Council Regular Meeting Minutes
February 4, 2013
Page 7
Mr. Duey said it was found that adjustments were needed to make the equipment fit into the new
vehicles.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT RESOLUTION NO. 2013 -03. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
Mr. Leahy recounted a story regarding City Prosecutor Matt Cox getting stuck in the elevator on his
way to Court and asking Mr. Leahy to stand in for him, which he did.
ADJOURNMENT
The meeting was adjourned 7:30 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
Attest:
4tV-1A—
City Reeler