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HomeMy WebLinkAbout02/04/2013 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, FEBRUARY 4, 2013 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon, on Monday. February 4, 2013 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston, Woodrow and Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. .Retirement Recognition of K9 Bronko (Officer Keetle handler) Officer Rich Charbonneau presented this item. • Bronko began his career at the Springfield Police Department in March, 2007. • He was imported from Germany and purchased from a kennel in California thanks to a generous donation from Millie Cray, a long time resident and huge supporter of the Springfield K -9 Unit. • In almost six years of service Bronko had about 145 captures including some that were for surrounding agencies. • Bronko was also responsible for the recovery of over $26.000 in property. • Bronko is now ten years old and looking forward to retirement. • His career was filled with exciting captures, public demonstrations ranging from elementary schools to the local colleges, and several K -9 competitions in Oregon. Bronko won first place in four straight competitions. • Bronko's ability to track bad guys led to some memorable captures: ✓ Early in his career. Bronko had tremendous success locating suspects. In one of his first captures, he was able to track two suspects who committed a robbery with a gun. The subjects were located two blocks away with the gun and the money. ✓ One of Bronko's best captures came in the last few months of his career while assisting the Eugene Police Department. Two men broke into a house in an attempt City of Springfield Council Regular Meeting Minutes February 4, 2013 Page 2 to rob the home owner. A shootout between the resident and the bad guys led to one suspect being fatally injured while the second suspect fled the area. After a lengthy track through a residential area and into the woods, Bronko was able to locate the suspect involved in the shooting who was hiding under thick brush where he could not be seen by officers. • Bronko never hesitated to protect his handler; Officer Keetle, and he never turned down getting attention from anyone between 3 and 103 years old. After a great capture, Bronko's favorite reward was always a piece of bacon from Addi's Diner! • Bronko will be missed by the police department but he has earned a peaceful retirement at the home of Officer Keetle and his wife. Sergeant_ Charbonneau noted that all of the dogs for the K9 program were from funds donated by citizens. CONSENT CALENDAR 1. Claims 2. Minutes a. December 6, 2012 —Joint Elected Official Meeting b. December 10, 2012 — Council Goal Setting Session c. January 7, 201' ) — Council Work Session d. January 7, 2013 — Council Regular Meeting e. January 22, 201' ) — Council Work Session f. January 22, 2013 — Council Regular Meeting 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approval of Liquor License Endorsement for Chow/Moes Tavern, a Lounge Style Restaurant, Located at 471 South A Street, Suite A & B. Springfield, Oregon. b. Formally Accept the City's 2012 Comprehensive Annual Financial Report. c. Award the Subject Contract to D &R Masonry Restorations, Inc. in the Amount of $74,150.00 for Project P21071; Springfield Museum Brick and Mortar Repair. d. Authorize City Manager to Enter into a Contract with Treeman Design, in the Amount Not to Exceed $250,000 for 2013 FireMed Campaign Advertising and Marketing Services. e. Authorize City Manager to Sign a Contract Extension with Rural Metro of Oregon. Inc. for Pre- scheduled and Inter- facility Non - emergent Basic Life Support Ambulance Transports in ASA #5. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes February 4, 2013 Page 3 ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Public Hearing on Proposed Sale of Property. Community Development Manager John Tamulonis presented the staff report on this item. With City Council authorization on December 3, 2012, the City Manager entered into a Purchase and Sale Agreement (Attachment 3 of the agenda packet) to allow for due diligence evaluations by the City and prospective purchaser. With the Citys due diligence essentially completed without problems, the prospective purchaser had indicated not only a strong need to quickly complete his due diligence evaluations in less than 90 days allowed in the Purchase and Sale Agreement_ but also to start site Plan approval and building plans approval for the site. To minimize delays, the prospective purchaser requested the City Council hold the required Public Hearing for sale of City property and provide the City Manager with authority to sell if the purchaser completes his due diligence with no unresolved issues. Springfield Economic Development Agency (SEDA) purchased three surplus parcels in the City's name recorded July 31, 2009 through a City loan of $700,000. As condition of any sale, the City required easements to protect, access; and maintain drainage ways and wetlands; cross -over access among parcels with access to Franklin Boulevard via motor -pool driveway; sanitary sewer, sign, and access easements; and possible future additional right -of -way along Franklin Boulevard (Attachment 1 of the agenda packet). The Purchase and Sale Agreement had an earnest money deposit of $5,000, with due - diligence related activities and conditions to purchase to be verified for access; parking: environmental free of contamination; utilities; financing: Council approval: etc. The deed after sale would include an access easement to the properties from Franklin Boulevard and additional access easement connecting the east and west parcels across an intervening parcel. The Purchase and Sale Agreement provided a sale price of $420,000 (where the current value of Parcel 500 was $430,000, based on an appraisal review and opinion of value — page 6 of Attachment 2 of the agenda packet). Any difference in price and value likely related to the sale - required easements, reservations, and exceptions restricting use (depicted in Attachment I of the agenda packet) for drainage /wetlands (about 10,000 square feet), crossover access and sanitary easements (about 3,600 square feet), and potential future right -of -way dedication along Franklin Boulevard (about 1,400 square feet). City had a Preliminary Title Report by Evergreen Title Company showing it would write Title Insurance for the properties Map 17033433 Tax Lot 500 within the south 3300 block of Franklin Boulevard in Glenwood. Mayor Lundberg opened the public hearing. No one appeared to speak. City of Springfield Council Reeular Meeting Minutes February 4, 2013 Page 4 Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO AUTHORIZE THE CITY MANAGER TO SIGN THE PURCHASE AND SALE AGREEMENT PROVIDED ANY OF THE CONDITIONS OF SALE IN THE AGREEMENT ARE RESOLVED OR FOUND ACCEPTABLE TO THE CITY AND PROSPECTIVE BUYER. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS MI ORDINANCES 1. Membership of the Board of Directors of Springfield Economic Development Agency. ORDINANCE NO. 1 —AN ORDINANCE AMENDING ORDINANCE NO. 6107 TO CHANGE THE MEMBERSHIP OF THE BOARD OF DIRECTORS OF SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY Community Development Manager John Tamulonis presented the staff report on this item. Lane County Commissioners modified their District boundaries in 2011. Both the Glenwood Urban Renewal District and the Downtown Urban Renewal District were now represented solely by the Springfield Commissioner. There was no longer a need to continue membership of the East Lane County Commissioner on the SEDA Board. The proposed Ordinance amended the Board of Directors from 9 members to 8 members eliminating the position for the East Lane County Commissioner. NO ACTION REQUESTED. FIRST READING ONLY. 2. Ordinance Amending Ordinance 6282. ORDINANCE NO. 2 —AN ORDINANCE AMENDING ORDINANCE NO. 6282 BY DELETING THE ANNEXATION OF THE PROPERTY TO THE LANE COUNTY METROPOLITAN WASTEWATER SERVICE DISTRICT. City Attorney Joe Leahy presented the staff report on this item. On November 19. 2012, Council adopted Ordinance No. 6282 to annex property at 2576 16'h Street to the City of Springfield, Lane County Metropolitan Wastewater Service District and Willamalane Park and Recreation District. Inclusion of the Lane County Metropolitan.Wastewater District was in error as Lane County dissolved this District on June 9. 2010. City of Springfield Council Regular Meeting Minutes February 4, 2013 Page 5 The subject property was a residential lot with an existing single family dwelling that had a failed septic system. The property owners requested annexation to the City to facilitate connection of the dwelling to City sanitary sewer. Council was asked to adopt the proposed ordinance in order to delete the reference to the Lane County Metropolitan Wastewater Service District inadvertently included in Ordinance No. 6282. No fiscal impact was anticipated. NO ACTION REQUESTED. FIRST READING ONLY, BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Planning Commission Appointment. Planning Manager Greg Mott presented the staff report on this item. The City received five applications for the one vacancy during a two month recruitment process. At the January 28 t Work Session the Council interviewed each of these candidates. During the deliberation following the interviews it was determined that the Council could not arrive at a consensus selection. The Council then deferred selection until the February 4m regular session at which time Councilor Wylie, who was absent from the Work Session, would be present to participate in this decision. The appointment would be to fill the five months; then four years. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WOODROW TO RATIFY APPOINTMENT OF NICK NELSON TO SERVE THE REMAINDER OF FORMER PLANNING COMMISSIONER BOB BREW'S TERM, EXPIRING ON JULY 31, 2013, AND TO INCLUDE APPOINTMENT FOR THE FULL 4- YEAR TERM THAT EXPIRES ON JULY 31, 2017. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 2 AGAINST (WYLIE AND MOORE). 2. Business from Council a. Committee Reports b. Other Business. BUSINESS FROM THE CITY MANAGER 1. Council Operating Policies and Procedures Amendment Citv Recorder Amy Sowa presented the staff report on this item. The Springfield Charter stated "Section 11. Operating Procedures and Policies. The Council shall approve and maintain operating procedures and policies annually. " Amendments to the Council's operating policies and procedures document required approval by a two- thirds vote of the members of Council present. Minor housekeeping amendments in Section 11](12.1) and Section V(1.5 of the Council Operating Policies and Procedures were being proposed: City of Springfield Council Regular Meeting Minutes February 4, 2013 Page 6 More substantial amendments in Section VII(3) regarding Council requests for attendance at a training or a conference: Section VII(32) regarding the process for Council mileage reimbursement; and Section D((3.8) regarding interviews required for Metropolitan Wastewater Management Commission (MWMC) applicants were being proposed. Ms. Sowa explained the proposed amendments. IT WAS MOVED BY COUNILCOR WYLIE WITH A SECOND BY COUNCILOR WOODROW'TO APPROVE THE ATTACHED AMENDED COUNCIL OPERATING POLICIES AND PROCEDURES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST, 2. Supplemental Budget Resolution. RESOLUTION NO. 2013 -03 — A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL. STREET. SPECIAL REVENUE. TRANSIENT ROOM TAX. COMMUNITY DEVELOPMENT. SANITARY SEWER CAPITAL. DEVELOPMENT PROJECTS. SDC SANITARY SEWER REIMBURSEMENT. SDC SANITARY SEWER IMPROVEMENT, SDC TRANSPORTATION REIMBURSEMENT, SDC TRANSPORTATION IMPROVEMENT. INSURANCE. AND VEHICLE & EQUIPMENT FUNDS. Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal year the Council was requested to make adjustments to the annual budget to reflect needed changes in planned activities; to recognize new revenues, or to make other required changes. These adjustments to resources and requirements changed the current budget and were processed through supplemental budget requests scheduled by the Finance Department on an annual basis. This was the second of three scheduled FYI' 3 supplemental budget requests to come before Council. The supplemental budget being presented included adjusting resources and requirements in: General, Street, Special Revenue; Transient Room Tax, Community Development, Sanitary Sewer Capital, Development Projects, SDC Sanitap! Sewer Reimbursement, SDC Sanitary Sewer Improvement, SDC Transportation Reimbursement, SDC Transportation Improvement, Insurance, and Vehicle & Equipment Funds. The City Council was asked to approve the attached Supplemental Budget Resolution The overall financial impact of the Supplemental Budget Resolution was to increase Capital Projects ($36,290). increase Equipment Replacement ($222,200); increase Operating Expenditures ($179,101), and increase SDC Refunds ($53;546). These were offset by increasing new revenue ($151,391) and decreasing reserves ($339,746). Mr. Duey explained that this item was not listed as a public hearing because it had not reached the 10% threshold increase that required a public hearing. He provided details of each change in the supplemental budget. Mr. Brew asked about the additional funding for patrol vehicle equipment from the Vehicle Replacement Fund as noted on page 2 of Attachment I of the agenda packet. He asked why the equipment was not included in the purchase price of the patrol vehicles. City of Springfield Council Regular Meeting Minutes February 4, 2013 Page 7 Mr. Duey said it was found that adjustments were needed to make the equipment fit into the new vehicles. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO. 2013 -03. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY Mr. Leahy recounted a story regarding City Prosecutor Matt Cox getting stuck in the elevator on his way to Court and asking Mr. Leahy to stand in for him, which he did. ADJOURNMENT The meeting was adjourned 7:30 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: 4tV-1A— City Reeler