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HomeMy WebLinkAbout01/07/2013 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JANUARY 7. 2013 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon. on Monday. January 7, 2013 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Ralston. Woodrow and Council -elect Brew. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Joe Leahy. City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. BUSINESS FROM THE CITY MANAGER 1. Springfield Mayor and Council Members— Oath of Office. City Manager Gino Grimaldi presented this item. During the May 15, 2012 Primary Election, Christine Lundberg received the majority of votes for the position of Mayor, Sean VanGordon received the majority of votes for the position of City Councilor Ward l; Sheri Moore received the majority of votes for the position of City Councilor Ward 3; Dave Ralston received the majority of votes for the position of City Councilor Ward 4: and Bob Brew received the majority of votes for the position of City Councilor Ward 6. Section 27 in the Springfield Charter stated. "Before assuming his or her office, each City officer shall take an oath or shall affirm that he or she will faithfulh; pei form the duties of the office and support the constitution and laws or the United Stater, the State of Oregon and the City of Springfield. " City Attorney Matt Cox administered the Oath of Office to Mayor Lundberg and Councilors VanGordon. Moore. Ralston and Brew. Councilor Brewjoined the rest of the councilors as the newest member of the Council. SPRINGFIELD UPBEAT 1. Recognition of Philip Farrington and Dave Jacobson for their Service on the Metropolitan Planning Organization (MVO), Citizen Advisory Committee. Senior Planner David Reesor provided a certificate of appreciation to Mr. Jacobson and Mr. Farrington. Both had put in a lot of hours over the last six years on the Metropolitan Policy Organization/Citizen Advisory Committee (MPO CAC); and their terms were nearly finished. Along with the MPO -CAC, Mr. Farrington also served on the Development Advisory Committee and in 2009 served on the Commercial Industrial Buildable Land (CIBL) study committee. Currently; he City of Springfield Council Regular Meeting Minutes January 7, 2013 Page 2 volunteered at the Springfield Area Chamber of Commerce; the Eugene Area Chamber of Commerce and the Metropolitan Affordable Housing Corporation. Along with the MPO -CAC, Mr. Jacobsen also served on the Lane County ACT, Springfield's Police Planning Task Force (PPTF), Springfield Transportation System Plan (TSP) stakeholder committee and had been a member of the Springfield Community Concert band since 1999. Mavor Lundberg said Mr. Farrington and Mr. Jacobson exemplified what was best in our volunteers. She thanked them for their service. CONSENT CALENDAR 1. Claims 2. Minutes a. November 26. 2012 — Work Session b. December'). 2012— Work Session c. December 3, 2012 —Regular Meeting 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approval of Liquor License Endorsement for Maynila, a Family Style Restaurant; Located at 130 South 32nd Street, Suite F. Springfield, Oregon 97478. b. Approve the Purchase of Police Vehicles for Fiscal Year 2013. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS-- Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder.. Speakers may not yield their time to others. BUSINESS FROM THE AUDIENCE No one appeared to speak. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS City of Springfield Council Regular Meeting Minutes January 7, 2013 Page 3 1. Correspondence from Margarita Espinosa, Springfield, Oregon Regarding Stray and Abandoned Cats. 3. Correspondence from Sally Mann, Community Transition Program Teacher and Students Regarding the Springfield Museum. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Mavor /Council Committee Assignments. The Springfield Charter and Council operating policies required that the Mayor make and formally confirm Mayor /Council committee assignments. Mayor Lundberg said she tried to distribute the Council assignments fairly between Council, City, intergovernmental and short-term committees. Councilor Ralston asked if they would be brought up to speed on the new committees they had been assigned. Yes, they would be contacted as soon as possible. b. City Council President Appointment. City Manager Gino Grimaldi presented this item. The Springfield Charter and the City Council Operating Policies and Procedures provided that at the first regular meeting in January after each general election, the Council shall elect by ballot one of its members as President of the Common Council. The Council President shall function as Mayor when the Mayor is absent from a Council meeting, or the Mayor is unable to function as Mayor. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR WOODROW TO APPOINT COUNCILOR WYLIE AS THE NEW CITY COUNCIL PRESIDENT. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. c. Arts Commission Appointments. Library Director Rob Everett presented the staff report on this item. The Arts Commission had three vacancies on its board and three position openings were advertised. One vacancy was due to a resignation; and two openings were for the term expirations of commissioners Gary LeClair and Paul Roth, who were eligible to reapply. The Arts Commission received four applications. All applicants attended the December Arts Commission meeting for an interview. City of Springfield Council Regular Meeting Minutes January 7, 2013 Page 4 The Arts Commission recommended that Gary LeClair and Paul Roth be re- appointed and that Janet Smith be appointed to the commission. All positions were for complete terms that would expire December 31; 2016. Gary LeClair was a gynecologist at Women's Care. He was also an amateur photography and art collector. He also served on the board of the Eugene Ballet. Paul Roth was born and raised in Springfield and was co -owner of Roaring Rapids Pizza Company in Springfield. He was a lifelong musician and currently played trombone for the jazz band Swing Shift, which was a resident company of the Wildish Community Theater. Janet Smith owned a local business, Sterling Graphics. She had been making prints for artists in our community for eight years. She served on the Emerald Art Center Board from 2005 -2010. She was interested in the use of local art in public projects and supporting community art opportunities. Charmaine Rehg was a licensed practical nurse and a volunteer at the Jazz Station. She also belonged to the Washburne Homeowners' Association and attended the quarterly Main Street meetines. She would like to help enliven Springfield through music. The Arts Commission believed the candidates were eligible and qualified to serve on the commission. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR RALSTON TO RE- APPOINT GARY LECLAIR AND PAUL ROTH TO THE .ARTS COMMISSION WITH TERMS EXPIRING DECEMBER 31, 2016. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR RALSTON TO APPOINT JANET SMITH TO THE ARTS COMMISSION WITH A TERM EXPIRING DECEMBER 31, 2016. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports Councilor Wylie noted that she was part of the Governor's High Speed Rail committee, along with Eugene Mayor Piercy. An open house would be held from 5:00- 7:30pm on Tuesday, January 8 at the Oregon Department of Transportation (ODOT) office in Springfield. They would have maps with proposed routes for the rail line between Eugene and Portland, and staff available to answer questions. She recommended councilors attend the Open House if they were interested in this subject. b. Other Business. City of Springfield Council Regular Meeting Minutes January 7, 2013 Paee 5 BUSINESS FROM THE CITY MANAGER 2. Contract Renewal for Springfield Municipal Jail Inmate Medical and Dental Services Police Chief Jerry Smith presented the staff report on this item. The City must provide inmate basic medical and dental services for persons incarcerated at the Springfield Municipal Jail. Cascade Health Solutions ("Contractor') had provided services in the past, and staff believed it was not to the City's financial advantage to re -issue an RFP for similar service levels. The Contractor would provide a Licensed Nurse Practitioner at least 30 hours per week, a Certified Medical Assistant at least 24 hours per week and licensed Emergency Medical Technicians not less than 14 hours per week; onsite at the Springfield Municipal Jail. Any hours worked beyond the above would not be billed. In addition, Contractor would be responsible for supervising and reviewing the maintenance of patient medical records, provide inmate health care services in case of emergency or disaster, perform sick call, and transport non - violent offenders to outside service providers. Contractor would advise and assist in procuring medications and prescription medications as required for basic medical care of Springfield Municipal Jail inmates. Contractually, City would pay a base annual fee of $184;500.00 to include most onsite services. Additional services may be delivered as requested by .tail Administration and priced according to fixed hourly rates proposed in Cascade's proposal. Examples of such services may include but were not limited to trainingjail personnel (i.e. CPR), vaccinations, diabetes consultation or non - emergency transport. The annual budget for prisoner medical expenses would increase to $233,000. The fixed contract cost of $184,500 was for medical staffing, and the remaining amount was for inmate medicine, expected to average approximately $3,000 per month. If necessary, additional funding would be reallocated from Jail or Police operating budgets. Councilor Ralston asked for clarification on why a waiver of the Municipal Code was needed and how this was different from our Code requirements. Mr. Grimaldi said normally the City would be required to put this out to bid because of the amount of the contract. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR RALSTON TO WAIVE MUNICIPAL CODE AND APPROVE AGREEMENT WITH WILLAMETTE COMMUNITY HEALTH SOLUTIONS DBA CASCADE HEALTH SOLUTIONS TO PROVIDE INMATE MEDICAL AND DENTAL SERVICES TO THE SPRINGFIELD MUNICIPAL JAIL FOR AT LEAST ONE YEAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 7:21 p.m. City of Springfield Council Regular Meeting Minutes January 7, 2013 Page 6 Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: GUAM City Reco d °r