HomeMy WebLinkAboutResolution 2013-03 02/04/2013CITY OF SPRINGFIELD
FY 2012 -2013
SUPPLEMENTAL BUDGET No. 2
RESOLUTION NO. 2013 -03
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Special Revenue, Transient Room Tax, Community Development, Sanitary Sewer Capital,
Development Projects, SDC Sanitary Sewer Reimbursement, SDC Sanitary Sewer Improvement, SDC
Transportation Reimbursement, SDC Transportation Improvement, Insurance, and Vehicle & Equipment
Funds.
WHEREAS, the 2012 -2013 fiscal year appropriations for the City of Springfield were made.by Resolution No. 12-
09 dated June 18, 2012; and, -
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,'
WHEREAS, this supplemental budget #2 futher amends Resolution #12 -09 as amended by supplemental
budget resolution #1, Resolution # 12 -18.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon, as follows:
Section 1. Resolution 12 -09 is hereby adjusted as follows:
General - Fund 100
Resources Requirements
Miscellaneous Receipts $ 847 Operating Expenses:
City Manager's Office $ 29,847
Total Operating Expense _ $ 29,847
General Fund cont. Non- Departmental Expenses:
Reserves (29,000)
Total Non Departmental Expenses $ (29,000)
Total Resources Adjustments $ 847 Total Requirements Adjustments $ 847
Comments: Recognizes revenue received from sponsoring a special event and appropriates these funds towards
the cost of the event. Recognizes revenue to be received for travel reimbursement and appropriates this revenue
towards the travel costs. Authorizes the use of reserves to increase funding towards Buckley House as directed by
Council.
Street - Fund 201
Resources Requirements
Contractual Revenue $ 69,490 Operating Expenses:
Insurance Reimbursement 3,363 Public Works $ 72,853
Total Resources Adjustments $ 72,853 Total Requirements Adjustments $ 72,853
Comments: Authorizes new revenue received for the following purposes: Insurance claim reimbursement,
contribution by local business for traffic signal project and contractual payment received for traffic signal
maintenance agreement. Authorized expenditure for traffic signal repair work.
Attachment 2 Page 1 of 4
Special Revenue - Fund 204
Resources Requirements
Grant Revenue $ 13,400 Operating Expenses:
Police $ 53,400
Non - Departmental Expenses:
Reserves (40,000)
Total Non Departmental Expenses $ (40,000)
Total Resources Adjustments $ 13,400 Total Requirements Adjustments _ $ 13,400
Comments: Authorizes the Police Departments receipt of 2 grant to help pay for officer's time and authorizes the
use of police forfeiture reserves to assist in the funding to replace the Police telephone system.
Transient Room Tax- Fund 208
Requirements
Misc Event Revenue $ 3,680 Operating Expenses:
City Manager's Office $ 3,680
Total Resources Adjustments - $ 3,680 Total Requirements Adjustments $ 3,680
Comments: Authorizess revenue received from sponsoring a special event and authorized appropriating these
funds towards the cost of the event.
Community Development - Fund 210
Resources Requirements
Grants $ 59,321 Operating Expenses:
Development Services $ 59,321
Total Resources. Adjustments $ 59,321 Total Requirements Adjustments $ 59,321
Comments: Corrects accounting errors made in processing Supplemental Budget #1 as part of the consolidation
of the Public Works and Development Services Departments.
Sanitary Sewer Capital - Fund 409
Resources Requirements
$ - Capital Projects
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Authorizes the re- allocation of $230,000 from Sanitary Sewer Rehab Project Basin 22 to S. 2nd Street
Sewer Replacement
Development Projects - Fund 420
Resources Requirements
Developer Contribution $ 1,290 Non - Departmental Expenses:
Reserves $ (35,000)
Capital Projects $ 36,290
Total Resources Adjustments $ 1,290 Total Requirements Adjustments $ 1,290
Comments: Recognizes current revenue received from Developer towards Jasper Trunk Line Sewer Project,
authorizes the transfer other previous revenues received toward this project from reserves and appropriates
funding towards project costs.
Attachment 2 RESOLUTION N0. 2013 -03 Page 2 of 4
Resources
Total Resources Adjustments
Comments: 22,787
Sanitary Sewer Reimbursement SDC - Fund 442
Requirements
$ - Operating Expenses:
Public Works
Total Operating Expense
.Non - Departmental Expenses:
Reserves
Total Non Departmental Expenses
$ - Total Requirements Adjustments
Sanitary Sewer Improvement SDC - Fund 443
$ 4,875
$ 4,875
(4,875)
$ (4,875)
Resources Requirements
. $ - Operating Expenses:
Public'Works $ 25,884
Total Operating Expense $ 25,884
Non- Departmental Expenses:
Reserves (25,884)
Total Non Departmental Expenses $ (25,884)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Authorizes the transfer from reserves the resources necessary for refunds to developers for payments
received from downtown development that qualified for Council /Urban Renewal Board authorized SDC reduction
program.
SDC Transportation Reimbursement - Fund 446
Resources - Requirements
$ Operating Expenses:
Public Works $ 4,906
Total Operating Expense $ 4,906
Non - Departmental Expenses:
Reserves (4,906)
Total Non Departmental Expenses $ (4,906)
Total Resources Adjustments $ - Total Requirements Adjustments $ - -
Comments: Authorizes the tronsferfrom reserves the resources necessary for refunds to developers for payments
received from downtown development that qualified for Council /Urban Renewal Board authorized SDC reduction
program.
SDC Transportation Improvement - Fund 447
Resources Requirements
. $ - Operating Expenses:
Public Works
$
17,881
Total Operating Expense
$
17,881
Non - Departmental Expenses:
Reserves
(17,881)
Total Non Departmental Expenses
$
(17,881)
Total Resources Adjustments $ - Total Requirements Adjustments
$
-
Attachment 2 RESOLUTION NO. 2013 -03 Page 3 of 4
.. Y
Comment: A uthorizes the transfer from reserves the resources necessary for refunds to developers for payments
received from downtown development that qualified for Council /Urban Renewal Board authorized SDC reduction
program.
Insurance - Fund 707
Resources Requirementts.
Operating Expenses: .
Human Resource's $
Total Operating Expense $
Non - Departmental Expenses:
$ . - Reserves -
Total Non Departmental Expenses $. '
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: As of January 1, the City is self - funding its employee health insurance program. Although mid- budget
year the City benefit plan year is the calendar year and budget appropriation changes are necessary to accurately
record and track expenses. There is no financial impact on the budget this fiscal year.
Resources
Beginning Cash Balance
Vehicle & Equipment Fund cant.
Vehicle & Equipment - Fund 713
Requirements
$ - Operating Expenses:
Police
Total Operating Expense
Non - Departmental Expenses:
$ '182,200
$ 182,200
Reserves $ (182,200)
Total Resources Adjustments $ - Total Requirements Adjustments $ -
Comments: Authorizes the Police Department to replace motorcycles from vehicle replacement reserves earlier
than scheduled due to high maintain ace costs. Authorized the Police Department to utilize additional vehicle
replacement reserves to properly equipment replacement patrol cars already purchased.
Total Resources Adjustments $ 151,391 Total Requirements Adjustments $ 151,391 .
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 4th day of February, 2013 by a vote of 6 for
and 0 against.
Attest:
Mayor Christine L Lund rg
Ci y Recorder Amy Sowa , _
REVIEWED & APPROVED
A$ TO FORM
J
DATE:
OFFICE OF CITY ATTORNIFY
Attachment 2 RESOLUTION NO. 2013 -03 Page 4 of 4