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HomeMy WebLinkAbout01/07/2013 Work SessionCity of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JANUARY 7, 2013 The City of Springfield Council met in a work session in the Jesse Maine Meeting Room_ 225 Fifth Street, Springfield; Oregon; on Monday, January 7, 2013 at 6:00 p.m.; with Mayor Lundberg presiding. .ATTENDANCE Present were Mavor Lundberg and Councilors VanGordon, Wylie. Moore; Ralston. Woodrow and Council -elect Brew. Also present were City Manager Gino Grimaldi; Assistant City Manager Jeff Towery. City Attorney Joe Leahv; City Recorder Amy Sowa and members of the staff. 1. Arts Commission Applicant Review. Librarian and Arts Commission Liaison Kristin Cure presented the staff report on this item. The Arts Commission had three vacancies on its board and three position openings were advertised. One vacancy was due to a resignation, and two openings were for the term expirations of commissioners Gary LeClair and Paul Roth; who were eligible to reapply. The Arts. Commission received four applications. All applicants attended the December Arts Commission meeting for an interview. The Arts Commission recommended that Gary LeClair and Paul Roth be re- appointed and that Janet Smith be appointed to the commission. All positions were for complete terms that would expire December 31, 2016. Gary LeClair was a gynecologist at Women's Care. He was also an amateur photography and art collector. and served on the board of the Eugene Ballet. Paul Roth was born and raised in Springfield and was co -owner of Roaring Rapids Pizza Company in Springfield. He was a lifelong musician and currently played trombone for the jazz band Swing Shift; which was a resident company of the Wildish Community Theater. Janet Smith owned a local business; Sterling Graphics. She had been making prints for artists in our community for eight years. She served on the Emerald Art Center Board from 2005 -2010. She was interested in the use of local art in public projects and supporting community art opportunities. Charmaine Rehg was a licensed practical nurse and a volunteer at the Jazz Station. She also belonged to the Washbume Homeowners' Association and attended the quarterly Main Street meetings. She would like to help enliven Springfield through music. The Arts Commission believed the candidates were eligible and qualified to serve on the commission. The Council was requested to review the Arts Commissions' recommendations at the Work Session and appoint 3 members to the Arts Commission during the Regular Meeting. Councilor Moore asked if music was a part of the Arts Commission role Ms. Cure said the Arts Commission worked with all forms of art. City of Springfield Council Work Session Minutes January 7. 2013 Page 2 2. TEAM Springfield Goals. City Manager Gino Grimaldi presented the staff report on this item. In preparation for the January 26, 2013 TEAM Springfield meeting each TEAM Springfield agency was preparing potential TEAM Springfield goals. The agenda packet included proposed goals from School District 19 (Attachment 1) and the Willamalane Park and Recreation District (Attachment 2). The Springfield Utility Board had indicated that they would not be proposing TEAM Springfield Goals. Attachment 3 of the agenda packet was the list of City of Springfield short term goals selected at the City Council meeting on December 10; 2012. The City Council may want to consider some of these goals as potential TEAM Springfield Goals and /or develop additional TEAM Springfield Goals. Councilor Moore asked if there was going to be a set amount of time for the goals to be accomplished. Mr. Grimaldi said it was intentionally vague, but three to five years would be close. Some of the TEAM Springfield goals could be larger and take more time. Council -elect Brew recalled the Springfield Tomorrow effort that had been done in years past forjoint goals. That seemed to have been more of a grass roots effort and he asked if that was something that could be reinvigorated down the road. Mr. Grimaldi said periodically the TEAM Springfield/community goals were updated. It was open for discussion of whether or not they went back and started over with a grass roots effort. That could be part of the TEAM Springfield discussion. Councilor Woodrow said some of the three -year goals Council came up with during their goal setting session were City only. It was difficult to prioritize the others without knowing what the other agencies were looking for regarding goals. Mr. Grimaldi said the School District and Willamalane had both come up with community goals. Once the Council completed their work tonight, staff would meet to see if there were some commonalities between the goals and try to blend things where possible. During the TEAM Springfield meeting, the elected officials would try to make the list as small as possible without losing the intent of any of the agencies. Mayor Lundberg said Willamalane staff created the list and brought it to their Board, who accepted the list. The City needed to have our list ready prior to the TEAM Springfield meeting. The other agency's goals were in the packet for reference only. Councilor VanGordon asked if goals adopted by TEAM Springfield would result in an action similar to the relationship with NEDCO, or separate actions among the agencies. Mr. Grimaldi said they hoped they, would come up with a work plan involving multiple partners. Most would be something all could contribute to. Councilor VanGordon referred to Willamalane's list and a goal of work'skills and job training. He would like to see something similar to the work done with NEDCO and providing business skills. He would like to give NEDCO more time and support to complete that goal. That could be combined with Willamalane's goal. City of Springfield Council Work Session Minutes - January 7, 2013 Page 3 Mayor Lundberg asked about the process. Mr. Grimaldi said it would be helpful if there was agreement among the Council regarding the goals they brought forward to TEAM Springfield. Mayor Lundberg said it would be helpful to have them written down as they are presented. A flip chart was brought in to note the goals as council members chose them. Councilor Wylie said #4 from year one and #5, #6 and #8 from year two were all potential TEAM Springfield goals. Councilor Moore discussed involving youth in the skills development and the city -wide cleanup day. That could also tie in with the park district goal. She wanted to involve the youth and make it a community wide event. Councilor Woodrow said she would like to see that broadened to be a multi- cultural event. She appreciated the schools focus on youth and Willamalane including youth in their goals, but she felt the adults and families needed to be included in the TEAM Springfield goals. Mr. Grimaldi recapped the items brought forward so far: • Include 44, #5, #6 and 48 from.the Council goals • Involve youth in the cleanup efforts • Support NEDCO s Economic Development efforts and include work skill development Discussion was held about the multi - cultural celebration, which was also in Council goal 98. Council -elect Brew said all three organizations had interest in the Mill Race. That should be capitalized upon as a partnership project. Mr. Grimaldi said they were currently ending one phase of the Mill Race project, but the other build - out and use by the public was still to be done. He suggested the following as a goal: • Continue Mill Race use and development Councilor Wylie said when the later phases were in progress they could have a Mill Race Festival that could include cleanup, fishing: and making paths. It would be a nice way to bring the community together to celebrate the Mill Race together. The Mill Race needed to be valued and appreciated. Councilor Woodrow said she liked that idea and felt it could alleviate some of issues with negative uses of the Mill Race. Councilor Moore said Promise Neighborhoods were in Willamalane and the School District goals, and were discussed during goal setting. She was not sure how TEAM Springfield would be involved in that project. Mayor Lundberg said when TEAM Springfield first formed, they wanted to do a signature project. Thev chose the Mill Street neighborhood which had a large transient population, a lot of drug use and other issues. The City looked at crime and how they could assist. The bike patrols came out of that effort. The success or failure of the program was determined by level of livability in the neighborhood. City of Springfield Council Work Session Minutes January 7, 2013 Page 4 The City could be involved by having extra pickups on Cleanup day in specific neighborhoods using college or high school students. She would like to look at how they could make this another signature project. Information from the original neighborhood project was available. • Expand Clean -up to Promise Neighborhoods Mr. Grimaldi said each neighborhood would have its own needs and a lot could be done to improve the physical appearance such as sidewalk repair and tree trimming. Councilor Moore said it would be nice to have signage stating "TEAM Springfield Signature Project' at the location. Council agreed. Add TEAM Springfield signage to projects. Mr. Grimaldi said many of those listed didn't cost much, if anything. Mayor Lundberg said signature projects were often multi -year projects. She asked if they needed to prioritize the list. Mr. Grimaldi said they would wait to prioritize until all lists were brought forward and discussed during the TEAM Springfield meeting. They were looking at bringing Stan Biles in to facilitate that meeting. Mayor Lundberg said Springfield Utility Board didn't make their own list, but were prepared to discuss the lists from the other agencies and join the effort of the goal(s) chosen. ADJOURNMENT The meeting was adjourned at 630 p.m. Minutes Recorder — Amy Sowa Christine L. Lundberg Mavor Attest: /� x96Gll Amy Sow City Recorder