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HomeMy WebLinkAboutItem 03 Election of New SEDA Board OfficersAGENDA ITEM SUMMARY Meeting Date: January 28, 2013 Meeting Type: Regular Session Department: CMO Staff Contact: John Tamulonis S P R I N G F I E L D ECONOMIC Staff Phone No: 541-726-3656 DEVELOPMENT AGENCY Estimated Time: 10 Minutes ITEM TITLE: ELECTION OF NEW SEDA BOARD OFFICERS ACTION REQUESTED: Each year the SEDA Board members shall elect a chair, vice chair, and secretary, as stated in the SEDA By-Laws. ISSUE STATEMENT: The chair, vice chair, and secretary shall be elected annually by the Agency from among the Board members at the first regular meeting of the Agency each year, and shall hold office for one year or until their successors are elected and qualified. (SEDA Bylaws – Art III, Sec 6). Nothing in the SEDA by-laws prohibits current officers from being re-elected to positions for another year. ATTACHMENTS: 1. SEDA Bylaws – Article III, Sections 1-8 DISCUSSION/ FINANCIAL IMPACT: The chair (currently Hillary Wylie) shall be elected by the Board members of the Agency and shall preside at all meetings of the Agency. After approval by the Board members, except as otherwise authorized by resolution of Board members, the chair shall sign all contracts, deeds and other instruments made by the Agency. At each meeting, the chair shall submit such recommendations and information as the chair may consider proper concerning the business, affairs, and policies of the Agency. (SEDA Bylaws – Art III, Sec 2) The vice chair (currently Sean VanGordon) shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of the chair; and in case of resignation or death of the chair, the vice chair shall perform such duties as are imposed on the chair until such time as the Board shall elect a new chair. (SEDA Bylaws – Art III, Sec 3) The secretary (currently Sheri Moore) shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of both the chair and the vice chair, and shall perform the duties of the vice chair when the latter acts as chair. In coordination with the staff liaison, the secretary shall keep the records of the Agency, act as secretary of the meetings of the Agency and record all votes, keep a record of the proceedings of the Agency, perform all duties incident to the office, and keep in safe custody all records confirmed by the Board members of the Agency. (SEDA Bylaws – Art III, Sec 4) Attachment 1, Page 1 of 1 URBAN RENEWAL AGENCY RESOLUTION NO.______ RESOLUTION OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY APPROVING AND ADOPTING AGENCY BY-LAWS ARTICLE III - OFFICERS Section 1. Officers: The officers of the Agency shall be chair, vice chair, secretary, and any other officer whom the Agency deems necessary. Section 2. Chair: The chair shall be elected by the Board members of the Agency and shall preside at all meetings of the Agency. After approval by the Board members, except as otherwise authorized by resolution of Board members, the chair shall sign all contracts, deeds and other instruments made by the Agency. At each meeting, the chair shall submit such recommendations and information as the chair may consider proper concerning the business, affairs, and policies of the Agency. Section 3. Vice Chair: The vice chair shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of the chair; and in case of resignation or death of the chair, the vice chair shall perform such duties as are imposed on the chair until such time as the Board shall elect a new chair. Section 4. Secretary: The secretary shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of both the chair and the vice chair, and shall perform the duties of the vice chair when the latter acts as chair. In coordination with the staff liaison, the secretary shall keep the records of the Agency, act as secretary of the meetings of the Agency and record all votes, keep a record of the proceedings of the Agency, perform all duties incident to the office, and keep in safe custody all records of the Agency. The staff liaison shall be recommended by the City Manager and confirmed by the Board members of the Agency. Section 5. Additional Duties: The officers of the Agency shall perform such other duties and functions as may from time to time be required by the Agency or by the by- laws or rules and regulations of the Agency. Section 6. Election or Appointment: The chair, vice chair, and secretary shall be elected annually by the Agency from among the Board members at the first regular meeting of the Agency in January of each year, and shall hold office for one year or until their successors are elected and qualified. Provided that the officers initially elected shall hold office or until the first regular meeting of the Agency in 1988, or until their successors are elected and qualified. Section 7. Vacancies: Should the offices of the chair, vice chair, or secretary become vacant, the Agency shall elect a successor from its Board members at the next regular meeting and such election shall be for the unexpired term of such office. Section 8. Removal: The chair, vice chair, or secretary may be removed at any time by a vote of a majority of the entire Agency.