HomeMy WebLinkAbout12/03/2012 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, DECEMBER 3. 2012
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street;
Springfield, Oregon, on Monday, December 3, 2012 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri; VanGordon, Wylie, Moore; Ralston and
Woodrow. Also present were City Manager Gino Grimaldi. Assistant City Manager Jeff Towery, City
Attorney Bill VanVactor, City Recorder Amy Sowa and members of the staff,
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Recognition of Depot Clock Donation from Sandra Rennie.
Mayor Lundberg thanked Sandra Rennie for the donation of the original Freight Depot building clock
that had been given to her father -in -law when the building was torn down in the 19407s. She presented
Ms. Rennie with a letter of thanks. The Springfield Chamber of Commerce has agreed to display the
clock in the Springfield Chamber of Commerce Depot Building.
Mr. Egan, Executive Director from the Springfield Chamber of Commerce, came forward to thank Ms.
Rennie. He said the clock would be hung in the Depot building. one of the oldest buildings in
Springfield built in 1891, for many years to come in a place where people could view it.
Ms. Rennie said her husband Gordon was a clock collector, and in his retirement a clock maker. This
clock was the catalyst that started it all. The clock hung in their home from the time his father gave it
to him until just recently. She was happy to see the clock would be displayed at the Depot.
2. Recognition of the Swanson Manufacturing Group for Fire Prevention Efforts.
Deputy Fire Marshal Mark Dahl acknowledged Swanson Manufacturing Group for their fire
prevention efforts. Highlights of how they had demonstrated this endeavor since acquiring this wood
products mill site in 2007 included:
1. Recognition — Early on Swanson recognized the challenges they faced when purchasing this
mill in terms of age of the mill, the housekeeping opportunities, equipment issues and a
culture that seemed stagnant lacking in a team approach.
2. Commitment to Action Planning — Through recognition and action item prioritizing the
Swanson team has worked hard, and continues to do so, regarding the overall betterment of
this facility.
3. Team Oriented Culture — No cliche here by any means! Another term used for Team Oriented
Culture is "Swansonized ". Quite simply this means producing a culture through a dedicated
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Council Regular Meeting Minutes
December 3, 2012
Page 2
and sincere desire to build and foster a team or family centered culture in all aspects of this
business.
Mr. Dahl's first visit to the Swanson plant site in 2010 found 102 fire code violations. Each visit
showed dramatic decreases in fire code violations to having found only 5 during the last visit. It was
very clear that Swanson's business practices and philosophy regarding Recognition, Commitment to
Action Planning, and fostering a Team Oriented Culture would continue to produce a very, committed
fire and life safety culture regardless of economic conditions or otherwise.
The Mission Statement of the Swanson group read: "Our core purpose is to create opportunities and
Ion,--tern security for our employees. shareholders, and respective families. We desire to build a
stronger company that can be passed on to future generations ".
This was the manner in which Swanson Group had demonstrated their commitment to their fire and
life safety prevention.
Mr. Dahl asked Swanson Plant Manager Ken Munyon and Plant Superintendent Jimmy Swanson to
come forward for the presentation. Mr. Dahl presented a certificate of appreciation to them for their
fire prevention efforts.
Mr. Munyon thanked the City for recognizing their efforts. When they first started five years ago, he
let staff know it would be a long road that would take planning and teamwork to accomplish. They
were fortunate to have a maintenance staff that worked at such a high level. They sometimes got
caught up in the day to day work that kept them busy and forgot to look at how far they had come over
the last five years. He thanked the leaders of the maintenance staff: Steve Hallock, Maintenance
Director: Rob Henry. Lead Millwright: and Ed Van Hov. Lead Electrician for leading the way in how
they approached fire and life safety, at Swanson Group. They would continue to work with their
employees to make Swanson Group of Springfield a safe and world class facility.
3. Employee Recognition: Michael Hackett, 25 Years of Service.
City Manager Gino Grimaldi acknowledged Michael Hackett for his 25 years of service with the
Springfield Fire and Life Safety Department. Mr. Hackett introduced his daughter who was in the
audience this evening. His wife and son were not able to attend.
Mr. Grimaldi acknowledged the families of our public service employees as they often had to sacrifice
time while the firefighters were on du y. He noted Mr. Hackett's many accomplishments over the last
25 years and said his colleagues described him as being positive and willing to assist in any way. Mr.
Grimaldi presented a plaque of recognition to Mr. Hackett.
Chief Groves came forward for a separate recognition of Captain John McDowell who was retiring at
the end of December from Springfield Fire and Life Safety after serving for 32 years. Captain
McDowell had taken on many challenges throughout his career, above and beyond what was expected.
4. Introduction of New Museum Director, Jim Cupples.
Development and Public Works Director Len Goodwin introduced Jim Cupples; the new Springfield
Museum Director. Mr. Cupples most recently served as the Director of the Springfield/Eugene Habitat
Cit} of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 3
for Humanity ReStore located in West Eugene. He was looking forward to making the Springfield
Museum a vibrant and independent part of our community.
Mr. Cupples announced that the Springfield Museum was now free to the public and were open on
Friday's until 7:00 p.m. He had a lot of other things planned for the Museum and would like to
collaborate with the Mayor and Council. He was interested in making the Museum very relevant to our
local community. Some of the best ideas so far had come from people visiting the Museum.
CONSENT CALENDAR
1. Claims
2. Minutes
a. November 19,2012— Work Session
b. November 19, 2012 — Regular Meeting
3. Resolutions
a. RESOLUTION NO. 2012 -21 — A RESOLUTION AUTHORIZING THE CITY MANAGER
TO AWARD COMPETITIVE BIDS EXCEEDING THE INTERMEDIATE PURCHASING
THRESHOLD REQUESTS FOR PROPOSALS. OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE
PURCHASING REGULATIONS. AND APPROVE AMENDMENTS TO PUBLIC
CONTRACTS DURING THE PERIOD OF DECEMBER 1 1.2012 THROUGH JANUARY
6. 2013 WHILE THE COMMON COUNCIL IS IN RECESS.
b. RESOLUTION NO. 2012 -22 —A RESOLUTION OF THE COUNCIL OF THE CITY OF
SPRINGFIELD AMENDING THE RATE STRUCTURE FOR SYSTEMS DEVELOPMENT
CHARGES AS ESTABLISHED IN THE SPRINGFIELD MUNICIPAL CODE. SECTION
3.406. AND SPECIFYING AN EFFECTIVE DATE
4. Ordinances
5. Other Routine Matters
a. Approve an Intergovernmental Agreement (IGA) with Lane Council of Governments (LCOG)
for Development and Maintenance of an Interface between RLID and Hansen for a Total
Amount not to Exceed $6.000 and Authorize and Direct the City Manager to Execute the
Agreement on Behalf of the City.
b. Authorize and Direct the City Manager to Execute an Intergovernmental Agreement with the
Oregon Department of Transportation for Main Street Pedestrian Crossing Projects.
c. Authorize City Manager to Sign an Intergovernmental Agreement (IGA) with the City of
Eugene for SunGard Public Sector, Inc. Software and Hardware for Police Records
Management System (RMS), Computer Aided Dispatch (CAD), Mobile Field Reporting
(MFR), and e- Citations.
d. Approve the November 6, 2012 General Election Report of Board of Canvassers and
Proclamation for the Election for Springfield Utility Board Members for Position 91 and
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Council Regular Meeting Minutes
December 3, 2012
Page 4
Position 45, and Measure 20 -195; Five -Year Levy for Springfield Jail Operations and Police
Services.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS-- Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Proposed Amendments to the City's Engineering Design Standards and Procedures Manual.
RESOLUTION NO. 2012 -23 — A RESOLUTION ADOPTING AMENDMENTS TO THE
ENGINEERING DESIGN STANDARDS AND PROCEDURES FOR DEVELOPMENT OF
PUBLIC INFRASTRUCTURE WITHIN THE CITY OF SPRINGFIELD.
City Engineer Ken Vogeney presented the staff report on this item. Staff had developed several new
design standards for public infrastructure to incorporate into Springfield's Engineering Design
Standards and Procedures Manual for use with implementing the updated Glenwood Refinement
Plan. In addition, staff proposed numerous other updates that addressed current practice and other
needs.
Updates were proposed in the following Chapters of the Manual:
Chapter I — Streets and Sidewalks
Chapter 3 — Stormwater Quality
Chapter 4 — Stormwater Capacity
Chapter 5 — Traffic Standards
Chapter 6 — Landscape Vegetation
Chapter 8 — Erosion and Sediment Control Plan Design
Chapter 13 — City Contract Projects
Staff prepared a summary of the proposed updates by chapter and had posted the summary and the
proposed changes on the City's website at http://H,"n+,.sprinsfield-
or.eov/Ensineerine Design Standards Manual Summary Table.htm.
Staff presented the proposed updates to the Council during their work session on October 15, 2012.
Per Council's requests at that meeting, staff added references to Chapter 6 where someone could see
the various plant species in the Street Tree and Vegetation Lists. Staff also deleted proposed changes
to Section 1.02.11 Sidewalks, in response to some concerns from Council. As a result, adoption of the
resolution would retain the sidewalk standards from the current version of the Manual. This topic was
discussed in more detail in Attachment 2 of the agenda packet.
On October 17, staff sent an email invitation to 50 members of the engineering and development
community, including the members of the Joint Work Team and the Development Advisory
Committee, asking for their comments on the proposed updates. In addition, links were added on
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Council Regular Meeting Minutes
December 3, 2012
Page 5
other pages of the City's website to direct interested members of the public to the page with the
proposed updates. To date, no responses or requests to modify the proposed updates had been
received.
Staff recommended that Council conduct a public hearing and then adopt the proposed resolution.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT RESOLUTION NO. 2012 -23. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2. Timing of Payment of SDCs.
ORDINANCE NO. 6283 —AN ORDINANCE REGARDING THE SPRINGFIELD MUNICIPAL
CODE SECTION 3.412 AND "COLLECTION OF CHARGE" SYSTEMS DEVELOPMENT
CHARGES TO TEMPORARILY DEFER CHARGE AND FEE COLLECTION AT THE
REQUEST OF THE PROPERTY OWNER UNTIL TIME OF FINAL OCCUPANCY REQUEST
IN ORDER TO STIMULATE AND ENCOURAGE THE DEVELOPMENT AND
REDEVELOPMENT THROUGH JUNE 30. 2013. PROVIDING DEFERRAL LIMITATIONS.
PROVIDING FOR THE PAYMENT OF DEFERRED FEES AND CHARGES UPON THE
TRANSFER OF OWNERSHIP OF SUCH PROPERTIES. PROVIDING AN ASSESSMENT
FOR A DEFERRED CHARGE OR FEE AND DECLARING AN EMERGENCY.
Development and Public Works Director Len Goodwin presented the staff report on this item. At a
work session held on November 13, 2012, Council directed staff to prepare a modification to the
Springfield Municipal Code to permit the deferral of payment of Systems Development Charges to the
time of final occupancy.
The draft ordinance would permit developers to defer the time of payment of Systems Development
Charges, which were presently due at the time a building permit was issued, to the date of final
occupancy. It conditioned such deferral on the willingness of the applicant to grant the City a lien
against the premises to secure the payment of those charges, to prevent the City from assuming
unnecessary risk. It continued the current practice of requiring that for large amounts, the first $10,000
be paid at the time of building permit issuance. The ability to defer payment was temporary and would
expire on June 30, 2013. The deferral of payment should have no net impact on revenue, since the fee
would ultimately be paid. It would change cash flow, and could result in reduced revenue in FY 2013
that would be recovered in FY 2014 in those cases where construction began before June 30 but was
completed later.
Mayor Lundberg opened the public hearing.
Rick Satre. Schirmer Satre Group. Eugene. Oregon. Mr. Satre said Springfield had its act together
and elected officials weren't afraid to show leadership when times called for it. Council
demonstrated that leadership earlier this year by enacting SDC modifications, two weeks ago by
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Council Regular Meeting Minutes
December 3, 2012
Page 6
approving a new resolution for SDC modification and tonight in looking at another resolution to
defer payment of SDCs. Property development was challenging. The recession may be over; but
there was a very flat recovery and it was a challenging situation. There was a lot of interest in
making investment in new and redevelopment property in Springfield, but there were many
variables. The cost of doing business, particularly SDC fees, was not insignificant. The act of
deferring the payment could make a big difference to many individuals and he applauded them for
their leadership.
2. Jim Welsh. Elmira. Oregon. Mr. Welsh was representing Springfield Board of Realtors as their
Government Affairs Director. He thanked the Council for considering the deferral of fees. The
Board of Realtors supported the reduction of SDCs a year ago and also the deferred payment
program. He hoped this would stimulate or provide someone an opportunity where they might not
have had one in the past to move into construction. He again thanked them and hoped they would
vote to move this forward.
Mayor Lundberg closed the public hearing.
Councilor Ralston asked about the emergency clause in the ordinance
Mr. Goodwin said if there was not an emergency clause, a second reading would be needed and would
not take effect until after January 1, 2013. It would be best to make the deferral ordinance effective the
same date as the reductions, which were effective January 1, 2013.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT ORDINANCE NO. 6283. THE MOTION PASSED WITH A VOTE OF
6 FOR AND 0 AGAINST.
BUSTNESS FROM THE AUDIENCE
Jerry Ferguson, Springfield. OR. Mr. Ferguson thanked the Mayor and Council for the
opportunity to express his concerns. Mr. Ferguson said he lived at the Oak Haven Foster Care
Home at 6585 Main Street. In order to catch the LTD bus, they needed to cross Main Street to
the north side. There was traffic going east and west traveling much faster than the 45 mph
speed limit. They had to cross half the road to get to the middle meridian, and then wait for
traffic from the other side to get the rest of the way across. They were often in the meridian
trying to get peoples attention. On the Friday after Thanksgiving they were crossing during
rush hour and were in the meridian. A vehicle stopped for them, but nearly caused a collision.
To get to a traffic signal, they needed to go to 69h and Main or 58`h and Main. They were
located near 66`n Street, which was also the street for Ridgeview Elementary so there were
many parents and kids that crossed at the same location. He would like to have some signs to
make traffic aware that pedestrians crossed at this location. Those that lived with him in the
Foster Home had limited mobility; making it even more dangerous for them to cross. He
would like an area where they could cross and a sign with a flashing yellow light to slow
down traffic.
2. Glen Duncan. Springfield. OR. Mr. Duncan said he also lived in the Oak Haven Foster Care
Home. He had trouble crossing the road as he had COPD and had broken his back in the past,
making it difficult for him to move quickly. This area was an accident waiting to happen. He
thanked Springfield for what they did for the handicapped.
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Council Regular Meeting Minutes
December 3, 2012
Page 7
Mayor Lundberg said there was a long range plan for that entire corridor which would include more
places for people to cross safely. She said they would be invited to participate in that planning. Staff
would let them know when that planning began.
3. Steve Moe, Springfield_ OR. Mr. Moe said in 1966 there was a County -wide election to create
the Lane Community College district. A year later, a campus was built on South 4"' and South
5's Streets in Springfield while they built the current campus. LCC had done a good job
serving Eugene and Springfield since that time. He received a mailing that noted LCC was
moving two new campuses to downtown Eugene. He would like to see LCC put something in
downtown Springfield. One -third of their tax base was from Springfield and they should have
a campus here. The Springfield School District had built new schools downtown and perhaps
they could partner with LCC to bring a facility to downtown Springfield.
4. Richard Herman. Eugene, OR. Mr. Herman said he served as Executive Director of
Metropolitan Affordable Housing. With him was Betsy Hunter, Housing Director for Housing
and Community, Services Agency (HACSA) of Lane County. , The Council had an item on
their agenda regarding the Glenwood RiverPoint Place. Housing Manager Kevin Ko had done
a great job of summarizing where they were in terms of moving to another location. He
thanked the Mayor and Council for providing the funding to build affordable housing in
Glenwood, and also participating in economic development. He also thanked many City staff
for working together across departmental lines. Staff was always asking how they could make
something good happen. He thanked Steve and Paul Roth. Metro had wanted to build on their
site, but due to economic reasons it wasn't able to work. The Roths had done a lot to work
with development in Glenwood. One of the advantages to the new site was that they would
have less of a need to find a large anchor tenant. They would also be closer to Glenwood
making annexation easier and it kept the development on the Roth's property in place.
5. Jim Guthrie. Eugene. OR. Mr. Guthrie said he was very supportive of low income housing.
The property next door to him was owned by St. Vincent DePaul who was also planning to
build low- income housing. He was concerned about concentrating that much low- income
housing across the street from each other. None of the homeless people in Glenwood would
qualify to live in either development. He had been trying to change the culture in Glenwood
which used to be based on methamphetamine. Since the US invaded Afghanistan, the new
problem was heroin. A large percentage of heroin came to the US from Afghanistan. Senator
Ron Wyden was aware of these problems as a member of the Intelligence Committee. He felt
that to do more good for the homeless people in Glenwood, the City Council could support his
efforts to get Congressman DeFazio and Senator Wyden to get the Federal Government to
stop the flow of heroin from Afghanistan.
Leonard Tarantola. Pleasant Hill. OR. Mr. Tarantola said he was a building developer and
looked forward to someday promoting low- income housing. He began studying this subject
years ago during his travels around the world where he noticed how much gridlock was
occurring. He had spent a lot of time thinking about how we could avoid that in the future. He
determined that if we built high density housing in the middle of a nodal community that had
all of the services and facilities that were used on an everyday basis, we could diminish use of
the automobile. He saw Glenwood as an opportunity to do that. He had focused on the center
of the Mohawk Shopping Center where there were about 2560 blue collar workers within
about a square mile. If those people could live in the heart of that community, and bicycle. to
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Council Regular Meeting Minutes
December 3, 2012
Page 8
work they could decrease our carbon footprint and avoid the burden of cost associated with an
automobile. He had put his ideas on paper. He felt the Mohawk Shopping Center was a unique
area in Springfield. Next to Bi -Mart was an ideal piece of property for high - density housing.
He distributed a brochure of information which he had prepared.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
mm
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Library Advisory Board Appointment
Library Director Rob Everett presented the staff report on this item. The Library Advisory Board
was seeking to fill the position of departing Board member, Carol Philips. They interviewed three
applicants on October 30, 2012 and voted unanimously to recommend the appointment of Gary
Ross to a four year term on the board.
Mr. Ross was a former teacher / librarian who oversaw library service for Springfield Public
Schools and held a similar post at the Lane Education Service District prior to his retirement. He
was currently the President of the Willamalane Board of Directors. He was a long -time resident of
the Thurston neighborhood. If appointed his term would run from January 1.. 2013 through
December 31, 2016.
Mr. Everett also thanked Ms. Philips for her years of service to the Library Advisory Board.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPOINT GARY ROSS TO SPRINGFIELD PUBLIC LIBRARY'
ADVISORY BOARD FOR A 4 YEAR TERM BEGINNING JANUARY 1, 2013 AND
ENDING DECEMBER 31, 2016. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
0 AGAINST.
2. Business from Council
a. Committee Reports
1. Councilor Moore thanked everyone for coming to the Christmas Parade and especially
Councilor Woodrow for her role in organizing the event.
Mayor Lundberg said it was a fabulous parade and everyone had a wonderful time.
They looked forward to participating at a bigger level next year. She also thanked
Councilor Woodrow who put her heart and soul into this parade.
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Council Regular Meeting Minutes
December 3, 2012
Page 9
Councilor Woodrow thanked the community. Seeing the people lined up before the
parade provided her with inspiration for starting on next year's parade. She was pleased
the community enjoyed it so much.
2. Councilor Moore attended the Bikes to Bus event in Springfield presented by the UO
Bicycle Transportation class. She hoped to get the reports from the students as they had
wonderful ideas, most of which were very inexpensive. It was exciting to see the
wonderful ideas the students brought to us to improve biking in Springfield.
b. Other Business.
BUSIINTESS FROM THE CITY MANAGER
I. Lon; -Term Agreement with The Freshwater Trust for Mill Race Planting Projects.
Assistant Project Coordinator Todd Miller presented the staff report on this item. At the November 5,
2012 City Council meeting, staff reviewed historical background related to this topic and requested
Council's approval for City Manager authorization of a previous version of the subject Agreement. At
that meeting, Council requested revisions to the Agreement to better ensure the public's long -term
interests in and access to the city -owned lands subject to the Agreement. A revised Agreement
(Attachment 1 of the agenda packet) was presented for Council approval.
The Agreement was necessary to (1) provide TFT access rights to the lands identified for riparian
restoration to establish, maintain, and monitor plantings for 21 years, (2) ensure the restored area is
protected from damages that measurably reduce the success of the restoration, and (3) safeguard the
Metropolitan Wastewater Management Commission's (MWMC) regulatory benefits for sponsoring
the restoration for the duration of the Agreement. Regulatory benefit required adherence to protocols
for compliance -grade water quality trading credits, as described in TFT's fact sheet (Attachment 2 of
the agenda packet). The Mill Race planting site identified by staff for TFT's restoration was selected
for being (1) in need of riparian restoration in fulfillment of Mill Race ecosystem restoration project
objectives and ('2) in a location not in conflict with any conceptual recreational uses envisioned for the
site (see Attachment 3 of the agenda packet; Swanson Reach Conservation Area Overview Map).
In revising the Agreement clauses related to public access, staff collaborated with Councilor Pishioneri
(who spoke to specific concerns at the November 5. 2012 meeting), legal counsel, and city staff
responsible for ongoing Mill Race restoration and maintenance; as well as with TFT's staff and legal
counsel. The revised language in Section 3.4 now stated "Public access is not prohibited." The
allowance for temporary protective fencing and means of mitigating damages remained in place to
address any potential public use impacts on the restoration site.
The City of Springfield would benefit from the Agreement both as an MWMC partner and as
custodian of the Mill Race restoration. The Development and Public Works Department's Operations
Manager endorsed this project as an asset to the City's maintenance obligations.
Councilor Pishioneri said he appreciated the effort put into the changes and making this work. Every
inch of property owned by the City was owned by the public and to protect their best interest was
important.
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Council Regular Meeting Minutes
December 3, 2012
Page 10
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE A MOTION APPROVING A 21 -YEAR DURATION
CONSERVATION AGREEMENT (AGREEMENT) WITH THE FRESHWATER TRUST
(TFT), AN OREGON NOT - FOR - PROFIT ORGANIZATION, TO RESTORE, MAINTAIN,
AND MONITOR RIPARIAN VEGETATION ON THE SPRINGFIELD MILL RACE AND
AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE THE
AGREEMENT ON BEHALF OF THE CITY. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
2. Glenwood River Point Place Update.
Housing Manager Kevin Ko presented the staff report on this item. On May 7, 2012 Council approved
the 2012 Eugene - Springfield One Year Action Plan for CDBG and HOME assisted activities. Among
the activities included in the Action Plan was the Glenwood River Point Place multi - family residential
project proposed by HACSA and Metro. The proposed project would create approximately 150
affordable housing units in Glenwood and include commercial space on the ground floor. The project
site as proposed was a parcel on the north side of Franklin Blvd. currently owned by Steve and Paul
Roth. Council awarded the Glenwood River Point Place project $96,500 of 2012 HOME funds to
assist with the planning, design and engineering process.
HACSA and Metro had been working with the Roths to identify a commercial tenant that would
generate the necessary income to make the project financially feasible; but despite the best efforts of
both parties had been unable to attract a suitable tenant. The parties had reached a mutual decision to
part ways. A new project site had been identified on the north side of Franklin Blvd. approximately
500 feet east of the Roth property. It was made up of six adjoining parcels totaling approximately 1.4
acres. A large, unoccupied warehouse building was located on the property, and a small house was
located on the north end of the property. The house was occupied, and was seriously deteriorated. All
of the parcels were owned by FPS Investments, LLC. HACCA and Metro had entered into a
conditional agreement with FPS Investments to purchase the six parcels. A map was attached showing
the original project location and the new location.
A HOME Agreement had not vet been executed; and no HOME funds had been expended on the
project. Because of the close proximity of the new project site to the original site, and because the
scope, scale and purpose of the project were essentially unchanged, a public process to reallocate the
HOME funds was not required under HOME re;ulations.
Staff was recommending that Council approve the use of HOME funds at the new project location and
allow the project to move forward as planned. Alternatively, Council may choose to seek public input
regarding the change of location and direct staff to conduct a public hearing at a later date.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE USE OF HOME PROGRAM FUNDS AT THE NEW PROJECT
LOCATION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST
3. Collective Bargaining Agreement Between the City and International Association of Firefighters
(IAFF), Local 1395.
Human Resources Analyst Peter Fehrs presented the staff report on this item. The City and IAFF had
come to agreement on a contract which would align with the contract between Eugene and IAFF Local
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Council Regular Meeting Minutes
December 3, 2012
Page 11
851. Over three years; Springfield's IAFF would adopt Eugene's pay scale, seniority, management
rights, drug and alcohol, discipline, and grievance language. Further, Springfield would adopt Kelly
Days, new vacation scheduling, and a new vacation accrual system, all in line with Eugene. Salary
increases in each of the three years were intended to keep current with Eugene and the market.
In return, Springfield would be able to "hire' firefighters from Eugene and vice versa. As our
management staff had already been integrated, an integrated operations staff represented the last
hurdle for a merged department.
This contract ensured that a firefighter from either City would do the same work under the same rules
for the same compensation package.
The total cost for the three years of the contract was 1,044,000. Based on comparable communities, if
the City bargained with Local 1395 without the merger, we could have expected to spend $380,000
and $550.000 in the first year of the contract alone.
Due to the nature of binding interest arbitration under Oregon law, the bargaining team felt that while
our costs may be in line with what we would have spent without a merger, we were able to reap
greater benefits due to the merger.
Mr. Fehrs noted that the Council Briefing Memorandum was now public and could be entered into the
record.
The City's Finance department had projected costs as follows: $21,000 in FYI 3, $396,000 in FYI 4,
and $627.000 in FY 15.
Councilor Pishioneri asked if the total cost was above what Springfield currently paid. Yes.
Mr. Grimaldi said that included the PERS increase over those three years which was about $300,000.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO RATIFY A THREE -YEAR IAFF COLLECTIVE BARGAINING
AGREEMENT WHICH WILL NORMALIZE LABOR CONTRACTS BETWEEN THE CITY
OF SPRINGFIELD AND THE CITY OF EUGENE. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
4. Intergovernmental Agreement for the Functional Consolidation of the Fire Departments for
Springfield and Eugene.
Fire Chief Randy Groves presented the staff report on this item. The cities of Springfield and Eugene
had been working together to consolidate their fire departments and had drafted an intergovernmental
agreement (IGA) that outlined each city's responsibilities with regard to a fully consolidated fire
department. This agreement provided more latitude to run the organizations as one.
Mayor Lundberg said by the time they got to these votes, they seemed fairly calm, but there was a
huge significance in terms of what they were doing that often got lost in the final vote. There had been
a large amount of work and they were very hopeful this would work as they hoped and make us as a
broader community a better place to live for our citizens. The Council was putting a great deal of
confidence in staff's ability to make sure this came together the way it should.
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Council Regular Meeting Minutes
December 3, 2012
Page 12
Chief Groves said he was fortunate to work with a talented and dedicated team from both cities. This
was the result of the two cities working together; as well as the dedicated men and women of the two
departments.
Councilor Pishioneri said he had been concerned that we did our due diligence along the way. and he
appreciated that staff had addressed his questions to his satisfaction. He knew there was a potential
idea of a taxing district, and be noted that he would lead a campaign opposed to that.
Mayor Lundberg agreed there would be others in opposition to a taxing district.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPOVE THE IGA FOR FUNCTIONAL CONSOLIDATION OF THE FIRE
DEPARTMENTS FOR SPRINGFIELD AND EUGENE. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
Chief Groves said they took Council's trust very seriously.
5. Delegating Authority for Purchase and Sale of Property
Community Development Manager John Tamulonis presented the staff report on this item. This action
allowed both the City and prospective purchaser the opportunity over 90 -days to work through
necessary due diligence on a complicated site in Glenwood. Should the result prove acceptable to both
parties, the proposed purchase would be brought back to Council for the needed Public Hearing and
possible Council action.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE AND
SALE AGREEMENT TO CARRY OUT DUE DILIGENCE FOR CITY -OWNED PROPERTY
IN GLENWOOD. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
Mr. Grimaldi noted this was Councilor Pishioneri's last motion. He thanked him for his service and
recognized the countless hours put in as a City Councilor.
BUSINESS FROM THE CITY ATTORNEY
None.
Mayor Lundberg said this was Councilor Pishioneri's last Regular Meeting so was very significant.
She asked the Council if they had something to share.
Councilor Woodrow thanked him on behalf of her and her late husband City Councilor John
Woodrow.
Councilor Wylie said Councilor Pishioneri was a lot of fun. She enjoyed working with him and
admired his hard work and diligence. She wished him good luck in the future.
Councilor Moore said she appreciated how much help he was when she was new, and she appreciated
the store of information he had brought to the Council.
City of Springfield
Council Regular Meeting Minutes
December 3. 2012
Page 13
Councilor VanGordon thanked him and said his service mattered. He appreciated all of the questions
and the great sense of humor. Councilor Pishioneri Is experience was very helpful when Councilor
VanGordon was new to the Council and he appreciated his direction; help and advice.
Councilor Woodrow also thanked Councilor Pishioneri's wife.
Mayor Lundberg said they went back a long way. Being on Council took a lot of commitment and
Councilor Pishioneri was never afraid to bring up the issues. There was an audience or other
councilors to convince to support your positions; which required diplomacy. She thanked him for
putting in the effort and being able to do that and riding herd. She was very happy he could now go
fishing and spend time with his family. She acknowledged that it was quite a commitment for the
entire family. There would be a goodbye party next Tuesday for Councilor Pishioneri.
ADJOURNMENT
The meeting was adjourned 8:08 p.m.
Minutes Recorder Amy Sowa /
Christine L. Lundberg
Mayor
Attest:
City Reco er