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HomeMy WebLinkAbout12/03/2012 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, DECEMBER 3. 2012 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street; Springfield, Oregon, on Monday, December 3, 2012 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri; VanGordon, Wylie, Moore; Ralston and Woodrow. Also present were City Manager Gino Grimaldi. Assistant City Manager Jeff Towery, City Attorney Bill VanVactor, City Recorder Amy Sowa and members of the staff, PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Recognition of Depot Clock Donation from Sandra Rennie. Mayor Lundberg thanked Sandra Rennie for the donation of the original Freight Depot building clock that had been given to her father -in -law when the building was torn down in the 19407s. She presented Ms. Rennie with a letter of thanks. The Springfield Chamber of Commerce has agreed to display the clock in the Springfield Chamber of Commerce Depot Building. Mr. Egan, Executive Director from the Springfield Chamber of Commerce, came forward to thank Ms. Rennie. He said the clock would be hung in the Depot building. one of the oldest buildings in Springfield built in 1891, for many years to come in a place where people could view it. Ms. Rennie said her husband Gordon was a clock collector, and in his retirement a clock maker. This clock was the catalyst that started it all. The clock hung in their home from the time his father gave it to him until just recently. She was happy to see the clock would be displayed at the Depot. 2. Recognition of the Swanson Manufacturing Group for Fire Prevention Efforts. Deputy Fire Marshal Mark Dahl acknowledged Swanson Manufacturing Group for their fire prevention efforts. Highlights of how they had demonstrated this endeavor since acquiring this wood products mill site in 2007 included: 1. Recognition — Early on Swanson recognized the challenges they faced when purchasing this mill in terms of age of the mill, the housekeeping opportunities, equipment issues and a culture that seemed stagnant lacking in a team approach. 2. Commitment to Action Planning — Through recognition and action item prioritizing the Swanson team has worked hard, and continues to do so, regarding the overall betterment of this facility. 3. Team Oriented Culture — No cliche here by any means! Another term used for Team Oriented Culture is "Swansonized ". Quite simply this means producing a culture through a dedicated City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 2 and sincere desire to build and foster a team or family centered culture in all aspects of this business. Mr. Dahl's first visit to the Swanson plant site in 2010 found 102 fire code violations. Each visit showed dramatic decreases in fire code violations to having found only 5 during the last visit. It was very clear that Swanson's business practices and philosophy regarding Recognition, Commitment to Action Planning, and fostering a Team Oriented Culture would continue to produce a very, committed fire and life safety culture regardless of economic conditions or otherwise. The Mission Statement of the Swanson group read: "Our core purpose is to create opportunities and Ion,--tern security for our employees. shareholders, and respective families. We desire to build a stronger company that can be passed on to future generations ". This was the manner in which Swanson Group had demonstrated their commitment to their fire and life safety prevention. Mr. Dahl asked Swanson Plant Manager Ken Munyon and Plant Superintendent Jimmy Swanson to come forward for the presentation. Mr. Dahl presented a certificate of appreciation to them for their fire prevention efforts. Mr. Munyon thanked the City for recognizing their efforts. When they first started five years ago, he let staff know it would be a long road that would take planning and teamwork to accomplish. They were fortunate to have a maintenance staff that worked at such a high level. They sometimes got caught up in the day to day work that kept them busy and forgot to look at how far they had come over the last five years. He thanked the leaders of the maintenance staff: Steve Hallock, Maintenance Director: Rob Henry. Lead Millwright: and Ed Van Hov. Lead Electrician for leading the way in how they approached fire and life safety, at Swanson Group. They would continue to work with their employees to make Swanson Group of Springfield a safe and world class facility. 3. Employee Recognition: Michael Hackett, 25 Years of Service. City Manager Gino Grimaldi acknowledged Michael Hackett for his 25 years of service with the Springfield Fire and Life Safety Department. Mr. Hackett introduced his daughter who was in the audience this evening. His wife and son were not able to attend. Mr. Grimaldi acknowledged the families of our public service employees as they often had to sacrifice time while the firefighters were on du y. He noted Mr. Hackett's many accomplishments over the last 25 years and said his colleagues described him as being positive and willing to assist in any way. Mr. Grimaldi presented a plaque of recognition to Mr. Hackett. Chief Groves came forward for a separate recognition of Captain John McDowell who was retiring at the end of December from Springfield Fire and Life Safety after serving for 32 years. Captain McDowell had taken on many challenges throughout his career, above and beyond what was expected. 4. Introduction of New Museum Director, Jim Cupples. Development and Public Works Director Len Goodwin introduced Jim Cupples; the new Springfield Museum Director. Mr. Cupples most recently served as the Director of the Springfield/Eugene Habitat Cit} of Springfield Council Regular Meeting Minutes December 3, 2012 Page 3 for Humanity ReStore located in West Eugene. He was looking forward to making the Springfield Museum a vibrant and independent part of our community. Mr. Cupples announced that the Springfield Museum was now free to the public and were open on Friday's until 7:00 p.m. He had a lot of other things planned for the Museum and would like to collaborate with the Mayor and Council. He was interested in making the Museum very relevant to our local community. Some of the best ideas so far had come from people visiting the Museum. CONSENT CALENDAR 1. Claims 2. Minutes a. November 19,2012— Work Session b. November 19, 2012 — Regular Meeting 3. Resolutions a. RESOLUTION NO. 2012 -21 — A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING THE INTERMEDIATE PURCHASING THRESHOLD REQUESTS FOR PROPOSALS. OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS. AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF DECEMBER 1 1.2012 THROUGH JANUARY 6. 2013 WHILE THE COMMON COUNCIL IS IN RECESS. b. RESOLUTION NO. 2012 -22 —A RESOLUTION OF THE COUNCIL OF THE CITY OF SPRINGFIELD AMENDING THE RATE STRUCTURE FOR SYSTEMS DEVELOPMENT CHARGES AS ESTABLISHED IN THE SPRINGFIELD MUNICIPAL CODE. SECTION 3.406. AND SPECIFYING AN EFFECTIVE DATE 4. Ordinances 5. Other Routine Matters a. Approve an Intergovernmental Agreement (IGA) with Lane Council of Governments (LCOG) for Development and Maintenance of an Interface between RLID and Hansen for a Total Amount not to Exceed $6.000 and Authorize and Direct the City Manager to Execute the Agreement on Behalf of the City. b. Authorize and Direct the City Manager to Execute an Intergovernmental Agreement with the Oregon Department of Transportation for Main Street Pedestrian Crossing Projects. c. Authorize City Manager to Sign an Intergovernmental Agreement (IGA) with the City of Eugene for SunGard Public Sector, Inc. Software and Hardware for Police Records Management System (RMS), Computer Aided Dispatch (CAD), Mobile Field Reporting (MFR), and e- Citations. d. Approve the November 6, 2012 General Election Report of Board of Canvassers and Proclamation for the Election for Springfield Utility Board Members for Position 91 and City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 4 Position 45, and Measure 20 -195; Five -Year Levy for Springfield Jail Operations and Police Services. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS-- Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Proposed Amendments to the City's Engineering Design Standards and Procedures Manual. RESOLUTION NO. 2012 -23 — A RESOLUTION ADOPTING AMENDMENTS TO THE ENGINEERING DESIGN STANDARDS AND PROCEDURES FOR DEVELOPMENT OF PUBLIC INFRASTRUCTURE WITHIN THE CITY OF SPRINGFIELD. City Engineer Ken Vogeney presented the staff report on this item. Staff had developed several new design standards for public infrastructure to incorporate into Springfield's Engineering Design Standards and Procedures Manual for use with implementing the updated Glenwood Refinement Plan. In addition, staff proposed numerous other updates that addressed current practice and other needs. Updates were proposed in the following Chapters of the Manual: Chapter I — Streets and Sidewalks Chapter 3 — Stormwater Quality Chapter 4 — Stormwater Capacity Chapter 5 — Traffic Standards Chapter 6 — Landscape Vegetation Chapter 8 — Erosion and Sediment Control Plan Design Chapter 13 — City Contract Projects Staff prepared a summary of the proposed updates by chapter and had posted the summary and the proposed changes on the City's website at http://H,"n+,.sprinsfield- or.eov/Ensineerine Design Standards Manual Summary Table.htm. Staff presented the proposed updates to the Council during their work session on October 15, 2012. Per Council's requests at that meeting, staff added references to Chapter 6 where someone could see the various plant species in the Street Tree and Vegetation Lists. Staff also deleted proposed changes to Section 1.02.11 Sidewalks, in response to some concerns from Council. As a result, adoption of the resolution would retain the sidewalk standards from the current version of the Manual. This topic was discussed in more detail in Attachment 2 of the agenda packet. On October 17, staff sent an email invitation to 50 members of the engineering and development community, including the members of the Joint Work Team and the Development Advisory Committee, asking for their comments on the proposed updates. In addition, links were added on City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 5 other pages of the City's website to direct interested members of the public to the page with the proposed updates. To date, no responses or requests to modify the proposed updates had been received. Staff recommended that Council conduct a public hearing and then adopt the proposed resolution. Mayor Lundberg opened the public hearing. No one appeared to speak. Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 2012 -23. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Timing of Payment of SDCs. ORDINANCE NO. 6283 —AN ORDINANCE REGARDING THE SPRINGFIELD MUNICIPAL CODE SECTION 3.412 AND "COLLECTION OF CHARGE" SYSTEMS DEVELOPMENT CHARGES TO TEMPORARILY DEFER CHARGE AND FEE COLLECTION AT THE REQUEST OF THE PROPERTY OWNER UNTIL TIME OF FINAL OCCUPANCY REQUEST IN ORDER TO STIMULATE AND ENCOURAGE THE DEVELOPMENT AND REDEVELOPMENT THROUGH JUNE 30. 2013. PROVIDING DEFERRAL LIMITATIONS. PROVIDING FOR THE PAYMENT OF DEFERRED FEES AND CHARGES UPON THE TRANSFER OF OWNERSHIP OF SUCH PROPERTIES. PROVIDING AN ASSESSMENT FOR A DEFERRED CHARGE OR FEE AND DECLARING AN EMERGENCY. Development and Public Works Director Len Goodwin presented the staff report on this item. At a work session held on November 13, 2012, Council directed staff to prepare a modification to the Springfield Municipal Code to permit the deferral of payment of Systems Development Charges to the time of final occupancy. The draft ordinance would permit developers to defer the time of payment of Systems Development Charges, which were presently due at the time a building permit was issued, to the date of final occupancy. It conditioned such deferral on the willingness of the applicant to grant the City a lien against the premises to secure the payment of those charges, to prevent the City from assuming unnecessary risk. It continued the current practice of requiring that for large amounts, the first $10,000 be paid at the time of building permit issuance. The ability to defer payment was temporary and would expire on June 30, 2013. The deferral of payment should have no net impact on revenue, since the fee would ultimately be paid. It would change cash flow, and could result in reduced revenue in FY 2013 that would be recovered in FY 2014 in those cases where construction began before June 30 but was completed later. Mayor Lundberg opened the public hearing. Rick Satre. Schirmer Satre Group. Eugene. Oregon. Mr. Satre said Springfield had its act together and elected officials weren't afraid to show leadership when times called for it. Council demonstrated that leadership earlier this year by enacting SDC modifications, two weeks ago by City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 6 approving a new resolution for SDC modification and tonight in looking at another resolution to defer payment of SDCs. Property development was challenging. The recession may be over; but there was a very flat recovery and it was a challenging situation. There was a lot of interest in making investment in new and redevelopment property in Springfield, but there were many variables. The cost of doing business, particularly SDC fees, was not insignificant. The act of deferring the payment could make a big difference to many individuals and he applauded them for their leadership. 2. Jim Welsh. Elmira. Oregon. Mr. Welsh was representing Springfield Board of Realtors as their Government Affairs Director. He thanked the Council for considering the deferral of fees. The Board of Realtors supported the reduction of SDCs a year ago and also the deferred payment program. He hoped this would stimulate or provide someone an opportunity where they might not have had one in the past to move into construction. He again thanked them and hoped they would vote to move this forward. Mayor Lundberg closed the public hearing. Councilor Ralston asked about the emergency clause in the ordinance Mr. Goodwin said if there was not an emergency clause, a second reading would be needed and would not take effect until after January 1, 2013. It would be best to make the deferral ordinance effective the same date as the reductions, which were effective January 1, 2013. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT ORDINANCE NO. 6283. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSTNESS FROM THE AUDIENCE Jerry Ferguson, Springfield. OR. Mr. Ferguson thanked the Mayor and Council for the opportunity to express his concerns. Mr. Ferguson said he lived at the Oak Haven Foster Care Home at 6585 Main Street. In order to catch the LTD bus, they needed to cross Main Street to the north side. There was traffic going east and west traveling much faster than the 45 mph speed limit. They had to cross half the road to get to the middle meridian, and then wait for traffic from the other side to get the rest of the way across. They were often in the meridian trying to get peoples attention. On the Friday after Thanksgiving they were crossing during rush hour and were in the meridian. A vehicle stopped for them, but nearly caused a collision. To get to a traffic signal, they needed to go to 69h and Main or 58`h and Main. They were located near 66`n Street, which was also the street for Ridgeview Elementary so there were many parents and kids that crossed at the same location. He would like to have some signs to make traffic aware that pedestrians crossed at this location. Those that lived with him in the Foster Home had limited mobility; making it even more dangerous for them to cross. He would like an area where they could cross and a sign with a flashing yellow light to slow down traffic. 2. Glen Duncan. Springfield. OR. Mr. Duncan said he also lived in the Oak Haven Foster Care Home. He had trouble crossing the road as he had COPD and had broken his back in the past, making it difficult for him to move quickly. This area was an accident waiting to happen. He thanked Springfield for what they did for the handicapped. Ciry of Springfield Council Regular Meeting Minutes December 3, 2012 Page 7 Mayor Lundberg said there was a long range plan for that entire corridor which would include more places for people to cross safely. She said they would be invited to participate in that planning. Staff would let them know when that planning began. 3. Steve Moe, Springfield_ OR. Mr. Moe said in 1966 there was a County -wide election to create the Lane Community College district. A year later, a campus was built on South 4"' and South 5's Streets in Springfield while they built the current campus. LCC had done a good job serving Eugene and Springfield since that time. He received a mailing that noted LCC was moving two new campuses to downtown Eugene. He would like to see LCC put something in downtown Springfield. One -third of their tax base was from Springfield and they should have a campus here. The Springfield School District had built new schools downtown and perhaps they could partner with LCC to bring a facility to downtown Springfield. 4. Richard Herman. Eugene, OR. Mr. Herman said he served as Executive Director of Metropolitan Affordable Housing. With him was Betsy Hunter, Housing Director for Housing and Community, Services Agency (HACSA) of Lane County. , The Council had an item on their agenda regarding the Glenwood RiverPoint Place. Housing Manager Kevin Ko had done a great job of summarizing where they were in terms of moving to another location. He thanked the Mayor and Council for providing the funding to build affordable housing in Glenwood, and also participating in economic development. He also thanked many City staff for working together across departmental lines. Staff was always asking how they could make something good happen. He thanked Steve and Paul Roth. Metro had wanted to build on their site, but due to economic reasons it wasn't able to work. The Roths had done a lot to work with development in Glenwood. One of the advantages to the new site was that they would have less of a need to find a large anchor tenant. They would also be closer to Glenwood making annexation easier and it kept the development on the Roth's property in place. 5. Jim Guthrie. Eugene. OR. Mr. Guthrie said he was very supportive of low income housing. The property next door to him was owned by St. Vincent DePaul who was also planning to build low- income housing. He was concerned about concentrating that much low- income housing across the street from each other. None of the homeless people in Glenwood would qualify to live in either development. He had been trying to change the culture in Glenwood which used to be based on methamphetamine. Since the US invaded Afghanistan, the new problem was heroin. A large percentage of heroin came to the US from Afghanistan. Senator Ron Wyden was aware of these problems as a member of the Intelligence Committee. He felt that to do more good for the homeless people in Glenwood, the City Council could support his efforts to get Congressman DeFazio and Senator Wyden to get the Federal Government to stop the flow of heroin from Afghanistan. Leonard Tarantola. Pleasant Hill. OR. Mr. Tarantola said he was a building developer and looked forward to someday promoting low- income housing. He began studying this subject years ago during his travels around the world where he noticed how much gridlock was occurring. He had spent a lot of time thinking about how we could avoid that in the future. He determined that if we built high density housing in the middle of a nodal community that had all of the services and facilities that were used on an everyday basis, we could diminish use of the automobile. He saw Glenwood as an opportunity to do that. He had focused on the center of the Mohawk Shopping Center where there were about 2560 blue collar workers within about a square mile. If those people could live in the heart of that community, and bicycle. to City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 8 work they could decrease our carbon footprint and avoid the burden of cost associated with an automobile. He had put his ideas on paper. He felt the Mohawk Shopping Center was a unique area in Springfield. Next to Bi -Mart was an ideal piece of property for high - density housing. He distributed a brochure of information which he had prepared. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS mm ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Library Advisory Board Appointment Library Director Rob Everett presented the staff report on this item. The Library Advisory Board was seeking to fill the position of departing Board member, Carol Philips. They interviewed three applicants on October 30, 2012 and voted unanimously to recommend the appointment of Gary Ross to a four year term on the board. Mr. Ross was a former teacher / librarian who oversaw library service for Springfield Public Schools and held a similar post at the Lane Education Service District prior to his retirement. He was currently the President of the Willamalane Board of Directors. He was a long -time resident of the Thurston neighborhood. If appointed his term would run from January 1.. 2013 through December 31, 2016. Mr. Everett also thanked Ms. Philips for her years of service to the Library Advisory Board. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPOINT GARY ROSS TO SPRINGFIELD PUBLIC LIBRARY' ADVISORY BOARD FOR A 4 YEAR TERM BEGINNING JANUARY 1, 2013 AND ENDING DECEMBER 31, 2016. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports 1. Councilor Moore thanked everyone for coming to the Christmas Parade and especially Councilor Woodrow for her role in organizing the event. Mayor Lundberg said it was a fabulous parade and everyone had a wonderful time. They looked forward to participating at a bigger level next year. She also thanked Councilor Woodrow who put her heart and soul into this parade. City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 9 Councilor Woodrow thanked the community. Seeing the people lined up before the parade provided her with inspiration for starting on next year's parade. She was pleased the community enjoyed it so much. 2. Councilor Moore attended the Bikes to Bus event in Springfield presented by the UO Bicycle Transportation class. She hoped to get the reports from the students as they had wonderful ideas, most of which were very inexpensive. It was exciting to see the wonderful ideas the students brought to us to improve biking in Springfield. b. Other Business. BUSIINTESS FROM THE CITY MANAGER I. Lon; -Term Agreement with The Freshwater Trust for Mill Race Planting Projects. Assistant Project Coordinator Todd Miller presented the staff report on this item. At the November 5, 2012 City Council meeting, staff reviewed historical background related to this topic and requested Council's approval for City Manager authorization of a previous version of the subject Agreement. At that meeting, Council requested revisions to the Agreement to better ensure the public's long -term interests in and access to the city -owned lands subject to the Agreement. A revised Agreement (Attachment 1 of the agenda packet) was presented for Council approval. The Agreement was necessary to (1) provide TFT access rights to the lands identified for riparian restoration to establish, maintain, and monitor plantings for 21 years, (2) ensure the restored area is protected from damages that measurably reduce the success of the restoration, and (3) safeguard the Metropolitan Wastewater Management Commission's (MWMC) regulatory benefits for sponsoring the restoration for the duration of the Agreement. Regulatory benefit required adherence to protocols for compliance -grade water quality trading credits, as described in TFT's fact sheet (Attachment 2 of the agenda packet). The Mill Race planting site identified by staff for TFT's restoration was selected for being (1) in need of riparian restoration in fulfillment of Mill Race ecosystem restoration project objectives and ('2) in a location not in conflict with any conceptual recreational uses envisioned for the site (see Attachment 3 of the agenda packet; Swanson Reach Conservation Area Overview Map). In revising the Agreement clauses related to public access, staff collaborated with Councilor Pishioneri (who spoke to specific concerns at the November 5. 2012 meeting), legal counsel, and city staff responsible for ongoing Mill Race restoration and maintenance; as well as with TFT's staff and legal counsel. The revised language in Section 3.4 now stated "Public access is not prohibited." The allowance for temporary protective fencing and means of mitigating damages remained in place to address any potential public use impacts on the restoration site. The City of Springfield would benefit from the Agreement both as an MWMC partner and as custodian of the Mill Race restoration. The Development and Public Works Department's Operations Manager endorsed this project as an asset to the City's maintenance obligations. Councilor Pishioneri said he appreciated the effort put into the changes and making this work. Every inch of property owned by the City was owned by the public and to protect their best interest was important. City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 10 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE A MOTION APPROVING A 21 -YEAR DURATION CONSERVATION AGREEMENT (AGREEMENT) WITH THE FRESHWATER TRUST (TFT), AN OREGON NOT - FOR - PROFIT ORGANIZATION, TO RESTORE, MAINTAIN, AND MONITOR RIPARIAN VEGETATION ON THE SPRINGFIELD MILL RACE AND AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Glenwood River Point Place Update. Housing Manager Kevin Ko presented the staff report on this item. On May 7, 2012 Council approved the 2012 Eugene - Springfield One Year Action Plan for CDBG and HOME assisted activities. Among the activities included in the Action Plan was the Glenwood River Point Place multi - family residential project proposed by HACSA and Metro. The proposed project would create approximately 150 affordable housing units in Glenwood and include commercial space on the ground floor. The project site as proposed was a parcel on the north side of Franklin Blvd. currently owned by Steve and Paul Roth. Council awarded the Glenwood River Point Place project $96,500 of 2012 HOME funds to assist with the planning, design and engineering process. HACSA and Metro had been working with the Roths to identify a commercial tenant that would generate the necessary income to make the project financially feasible; but despite the best efforts of both parties had been unable to attract a suitable tenant. The parties had reached a mutual decision to part ways. A new project site had been identified on the north side of Franklin Blvd. approximately 500 feet east of the Roth property. It was made up of six adjoining parcels totaling approximately 1.4 acres. A large, unoccupied warehouse building was located on the property, and a small house was located on the north end of the property. The house was occupied, and was seriously deteriorated. All of the parcels were owned by FPS Investments, LLC. HACCA and Metro had entered into a conditional agreement with FPS Investments to purchase the six parcels. A map was attached showing the original project location and the new location. A HOME Agreement had not vet been executed; and no HOME funds had been expended on the project. Because of the close proximity of the new project site to the original site, and because the scope, scale and purpose of the project were essentially unchanged, a public process to reallocate the HOME funds was not required under HOME re;ulations. Staff was recommending that Council approve the use of HOME funds at the new project location and allow the project to move forward as planned. Alternatively, Council may choose to seek public input regarding the change of location and direct staff to conduct a public hearing at a later date. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE USE OF HOME PROGRAM FUNDS AT THE NEW PROJECT LOCATION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST 3. Collective Bargaining Agreement Between the City and International Association of Firefighters (IAFF), Local 1395. Human Resources Analyst Peter Fehrs presented the staff report on this item. The City and IAFF had come to agreement on a contract which would align with the contract between Eugene and IAFF Local City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 11 851. Over three years; Springfield's IAFF would adopt Eugene's pay scale, seniority, management rights, drug and alcohol, discipline, and grievance language. Further, Springfield would adopt Kelly Days, new vacation scheduling, and a new vacation accrual system, all in line with Eugene. Salary increases in each of the three years were intended to keep current with Eugene and the market. In return, Springfield would be able to "hire' firefighters from Eugene and vice versa. As our management staff had already been integrated, an integrated operations staff represented the last hurdle for a merged department. This contract ensured that a firefighter from either City would do the same work under the same rules for the same compensation package. The total cost for the three years of the contract was 1,044,000. Based on comparable communities, if the City bargained with Local 1395 without the merger, we could have expected to spend $380,000 and $550.000 in the first year of the contract alone. Due to the nature of binding interest arbitration under Oregon law, the bargaining team felt that while our costs may be in line with what we would have spent without a merger, we were able to reap greater benefits due to the merger. Mr. Fehrs noted that the Council Briefing Memorandum was now public and could be entered into the record. The City's Finance department had projected costs as follows: $21,000 in FYI 3, $396,000 in FYI 4, and $627.000 in FY 15. Councilor Pishioneri asked if the total cost was above what Springfield currently paid. Yes. Mr. Grimaldi said that included the PERS increase over those three years which was about $300,000. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO RATIFY A THREE -YEAR IAFF COLLECTIVE BARGAINING AGREEMENT WHICH WILL NORMALIZE LABOR CONTRACTS BETWEEN THE CITY OF SPRINGFIELD AND THE CITY OF EUGENE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Intergovernmental Agreement for the Functional Consolidation of the Fire Departments for Springfield and Eugene. Fire Chief Randy Groves presented the staff report on this item. The cities of Springfield and Eugene had been working together to consolidate their fire departments and had drafted an intergovernmental agreement (IGA) that outlined each city's responsibilities with regard to a fully consolidated fire department. This agreement provided more latitude to run the organizations as one. Mayor Lundberg said by the time they got to these votes, they seemed fairly calm, but there was a huge significance in terms of what they were doing that often got lost in the final vote. There had been a large amount of work and they were very hopeful this would work as they hoped and make us as a broader community a better place to live for our citizens. The Council was putting a great deal of confidence in staff's ability to make sure this came together the way it should. City of Springfield Council Regular Meeting Minutes December 3, 2012 Page 12 Chief Groves said he was fortunate to work with a talented and dedicated team from both cities. This was the result of the two cities working together; as well as the dedicated men and women of the two departments. Councilor Pishioneri said he had been concerned that we did our due diligence along the way. and he appreciated that staff had addressed his questions to his satisfaction. He knew there was a potential idea of a taxing district, and be noted that he would lead a campaign opposed to that. Mayor Lundberg agreed there would be others in opposition to a taxing district. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPOVE THE IGA FOR FUNCTIONAL CONSOLIDATION OF THE FIRE DEPARTMENTS FOR SPRINGFIELD AND EUGENE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Chief Groves said they took Council's trust very seriously. 5. Delegating Authority for Purchase and Sale of Property Community Development Manager John Tamulonis presented the staff report on this item. This action allowed both the City and prospective purchaser the opportunity over 90 -days to work through necessary due diligence on a complicated site in Glenwood. Should the result prove acceptable to both parties, the proposed purchase would be brought back to Council for the needed Public Hearing and possible Council action. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE AND SALE AGREEMENT TO CARRY OUT DUE DILIGENCE FOR CITY -OWNED PROPERTY IN GLENWOOD. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mr. Grimaldi noted this was Councilor Pishioneri's last motion. He thanked him for his service and recognized the countless hours put in as a City Councilor. BUSINESS FROM THE CITY ATTORNEY None. Mayor Lundberg said this was Councilor Pishioneri's last Regular Meeting so was very significant. She asked the Council if they had something to share. Councilor Woodrow thanked him on behalf of her and her late husband City Councilor John Woodrow. Councilor Wylie said Councilor Pishioneri was a lot of fun. She enjoyed working with him and admired his hard work and diligence. She wished him good luck in the future. Councilor Moore said she appreciated how much help he was when she was new, and she appreciated the store of information he had brought to the Council. City of Springfield Council Regular Meeting Minutes December 3. 2012 Page 13 Councilor VanGordon thanked him and said his service mattered. He appreciated all of the questions and the great sense of humor. Councilor Pishioneri Is experience was very helpful when Councilor VanGordon was new to the Council and he appreciated his direction; help and advice. Councilor Woodrow also thanked Councilor Pishioneri's wife. Mayor Lundberg said they went back a long way. Being on Council took a lot of commitment and Councilor Pishioneri was never afraid to bring up the issues. There was an audience or other councilors to convince to support your positions; which required diplomacy. She thanked him for putting in the effort and being able to do that and riding herd. She was very happy he could now go fishing and spend time with his family. She acknowledged that it was quite a commitment for the entire family. There would be a goodbye party next Tuesday for Councilor Pishioneri. ADJOURNMENT The meeting was adjourned 8:08 p.m. Minutes Recorder Amy Sowa / Christine L. Lundberg Mayor Attest: City Reco er