HomeMy WebLinkAboutItem 05 Council Minutes AGENDA ITEM SUMMARY Meeting Date: 1/7/2013
Meeting Type:Regular Meeting
Staff Contact/Dept.: Amy Sowa/CMO
Staff Phone No: 726-3700
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE:
COUNCIL MINUTES
ACTION
REQUESTED:
By motion, approval of the attached minutes.
ISSUE
STATEMENT:
The attached minutes are submitted for Council approval.
ATTACHMENTS:
Minutes:
a) November 26, 2012 – Work Session
b) December 3, 2012 – Work Session
c) December 3, 2012 – Regular Meeting
DISCUSSION/
FINANCIAL
IMPACT:
None.
City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, NOVEMBER 26, 2012
The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, November 26, 2012 at 5:30 p.m., with Mayor Lundberg
presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and
Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Matthew Cox, City Recorder Amy Sowa and members of the staff.
1. Library Board Applicant Review.
Library Director Rob Everett presented the staff report on this item. The Library Advisory Board was
seeking to fill the position of departing Board member, Carol Philips. The Board interviewed three
applicants on October 30, 2012 and voted unanimously to recommend the appointment of Gary Ross
to a four year term on the board. One candidate, Carol Dawes withdrew from the process prior to
being interviewed.
Mr. Ross was a former teacher / librarian who oversaw library service for Springfield Public Schools
and held a similar post at the Lane Education Service District prior to his retirement. He was currently
the President of the Willamalane Board of Directors. He was a long-time resident of the Thurston
neighborhood. If appointed his term would run from January 1, 2013 through December 31, 2016
Councilor Pishioneri asked if Ms. Puetz was still a candidate.
Mr. Everett said she was a candidate. Ms. Puetz had just received her Library degree and was a
resident, mother and Library patron. Talking to her after the interviews, she expressed interest in
becoming involved with the Friends of the Library. The other applicant, Ms. Easton worked for
NEDCO and was also interested in becoming involved in the Friends of the Library.
Councilor Pishioneri said he knew Mr. Ross and thought highly of him. Mr. Ross currently served in
other capacities and he would like to provide others with an opportunity to serve in some way so they
could all be serving.
Mr. Everett said the Library Board was hoping to get some gender balance and also someone from the
Thurston area which was part of their decision. Ms. Puetz did have a lot of potential. Mr. Everett had
used the Friends of the Library and the Library Foundation to get people started and then recruited
them for Library Board positions. It had been a good training ground to get them accustomed to the
Library issues.
Councilor Wylie said Mr. Ross was retired, had a lot of background and would have time to dedicate
to the Board.
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Council Work Session Minutes
November 26, 2012
Page 2
Mr. Everett said he had talked to Mr. Ross regarding his role with the Willamalane Board. Mr. Ross
would be reducing his role with the Willamalane Board to allow time to focus on the Library Board.
Mayor Lundberg said she agreed that it was nice to get new people involved in the different boards.
She knew there were three entities involved with the Library and she wanted them to all work
together.
Mr. Everett said the Friends of the Library were grass roots, hands on and raised money for the
Library. The Foundation was more for long-term fundraising goals. He explained what was funded by
the Friends. The Library Advisory Board was the sounding board for the community about how the
Library was run.
Councilor Pishioneri said he would support appointing Amanda Puetz. He felt the Library Board was
expected to take new people on and allow them to grow into the position. The Planning Commission
was a good starting point for Councilors, but not always necessary. He had concern about someone
serving on a Board of another agency. The City wanted to get new people applying to expand our
volunteer population.
Councilor Wylie said Ms. Puetz could get a lot of experience with the Friends. She felt it was best to
choose the one with the most experience.
Councilor Woodrow noted that the balance was nice for the Library. Thurston representation was very
important when possibly looking at a satellite Library site in Thurston. She liked the idea of bringing
someone new in as well and could see both sides.
Councilor VanGordon agreed we should encourage new people to get involved. The bar had been set
high in terms of those selected. Mr. Ross had a lot to offer, but Councilor VanGordon didn’t want to
lose people who were willing to serve. He would support Ms. Puetz.
Councilor Ralston said he agreed with Councilor Wylie. The Board made their choice and they needed
to work with the person. He was not concerned about who was already serving in the community. He
didn’t want to discourage anyone.
Councilor Moore said the recommendation from the Board was worth a lot and she would vote along
with the Board. She was pleased that any of them were willing to volunteer.
Councilor Woodrow said she would go along with the Board recommendation. The other two
candidates could remain involved with the other Library groups, giving them an opportunity to be
considered next time there was an opening on the Board.
Mr. Everett said he would be mindful of the Council comments and would relay them to the Board.
The Friends of the Library was not a lesser role, but rather a different role. They had provided the
Library with $14,500 last year.
2. Springfield 2030 Refinement Plan: Economic Element Policies to Address Commercial and
Industrial Land Needs (Metro Plan Amendment File No. LRP 2009-00014).
Planning Supervisor Linda Pauly presented the staff report on this item. Adoption of the Springfield
2030 Refinement Plan (SRP) Economic Element would allow the City to articulate its desired
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November 26, 2012
Page 3
economic future and its preferred land use strategies to attain that vision in compliance with Statewide
Planning Goal 9, Economic Development.
The draft SRP Economic Element policies addressed the City’s economic opportunities, land needs
and strategies for the SRP 2030 plan horizon. Adoption of the SRP Economic Element would
establish a clear economic development policy direction that identified the City’s strengths and
opportunities, and its position in the broader Southern Willamette Valley region. The adopted policies
would provide support for job creation in Springfield by: 1) identifying industrial/employment land
needs; 2) designating and zoning a 20-year land supply to provide opportunities for commercial and
industrial development and use; and 3) confirming the City’s commitment to growth of the local,
regional and State economy through excellent community development aligned with Springfield’s
interests, values and assets.
The draft Economic Element policies were developed through an extensive multi-year public process,
with input from City Council and Planning Commission work sessions, public hearings, the
Commercial and Industrial Lands Stakeholder and Technical Advisory Committees, an on-line
community development survey, two visioning workshops, a series of public open houses to review
options and concepts for potential Land Use Efficiency Measures and potential expansion of the Urban
Growth Boundary, and additional analysis by staff of potential commercial and industrial sites inside
and outside the Urban Growth Boundary. Economic development goals and strategies from the draft
2006 Springfield Economic Development Plan, the Metro Plan and the Regional Prosperity Economic
Development Plan (adopted by the Joint Elected Officials in 2010) were considered and incorporated
into the draft Economic Element.
Ms. Pauly said it was great that they were speaking about Comprehensive Planning in Springfield as
one entity. Because they could have these policy discussions as their own entity, they could now put
their stamp on the plan. This was a new era in planning and an opportunity to custom fit the policies to
fit Springfield. They would still have the Metro Plan.
Ms. Pauly said staff was requesting Council input on the draft Economic Element of the Springfield
2030 Refinement Plan. She described the Economic Element and what it included. Tonight’s focus
was on the goals and policies of the document. The other piece, the Implementation Strategies, would
be discussed on January 7, 2013.
Ms. Pauly said the draft goals and policies were staff’s interpretation of what was heard at previous
Planning, Council and public meetings. She acknowledged Community Development Manager John
Tamulonis who spent hours helping to get the packet finalized. The policies Council would adopt
would be the City’s roadmap for advancing Springfield’s economic involvement, growth management
and community livability objectives, and the City’s land use planning, zoning and development
processes. Having and maintaining a sufficient supply of buildable lands for commercial and industrial
development and zoning those lands to create more employment opportunities was a critical step for
Springfield. Without land zone to create those opportunities, we wouldn’t be able to address the need
for 13,000+ jobs identified in the Economic Opportunities Analysis. Having local adopted
Comprehensive Plan policies to guide that new development was important because it allowed the
City to articulate the preferred future and state the City expectations and aspirations. The Refinement
Plan could also serve as a communication to prospective community partners to vision, plan, fund and
build the kind of changes that would expand the economy. The Economic Element of the Refinement
Plan was more specific than the Metro Plan which gave the City an opportunity to connect broad goals
and objectives to specific places in the urban growth boundary (UGB). This positioned the City well to
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continue engaging with the community in supporting the type of projects that could expand our
economy.
Ms. Pauly noted the regulations for studies such as the Economic Element Analysis and how complex
the planning goals were. Each time a City tried to expand its UGB, there were appeals which created
some uncertainty for staff as they went forward. Those decisions would either confirm or create new
precedence and interpretations of the law. The City hired the consultant ECONorthwest to do the
technical analysis for that reason. The technical analysis was very important as it was the factual basis
for the policies and action the City chose to take. The Analysis would be adopted as a technical
supplement to the plan as was done with the Residential Element. The set of economic policies the
Council would adopt in response to that analysis was the most important thing. Goal 9 allowed cities
to be aspirational and look at historic data. It also allowed cities to go for bigger, better and different
things as long as the analysis could give factual basis to support those things. When they began the
analysis, the consultants met with the Council, walked through every step and discussed factors used
for the analysis. Staff had considered all of the data analysis and input from the community to date and
drafted the draft policies for Council to review.
Mr. Grimaldi said the focus was on the blue highlighted section on Attachment 2 of the agenda packet.
Mayor Lundberg referred to Policy E.43. Because many of the jobs in our area would include
engineering, she would like Oregon State University (OSU) included as a partner. She then referred to
Goal EG-2 regarding the Regional Prosperity Economic Development Plan goals. She asked how
many of the 20,000 net new metropolitan area jobs were attributed to Springfield. She would like more
clarification of where that figure came from.
Mr. Tamulonis said that figure was the number of jobs throughout the metropolitan area. If we kept
with the normal percentage of regional jobs that were in Springfield, it would be about 20% or 4000
jobs. That percentage was based on current population.
Mayor Lundberg said she would like clarification in that section including the percentage.
Ms. Pauly noted that in Springfield’s analysis, the number of jobs over the next 20 years would be
about 13,440. The regional goals reflected new jobs over the next 10 years, with a start of 2010. She
had been asked to include information connecting the Springfield goals with those of the metro area.
Mr. Tamulonis said the regional numbers were not based on the numbers used to set the figure of
13,440 for Springfield over the next 20 years.
Mayor Lundberg said the regional numbers were harder for the Council to relate to in terms of
Springfield’s goals. She asked if Springfield ever had unemployment rates lower than the State
average and incomes higher.
Mr. Tamulonis said the unemployment rate in Springfield had been below the State level at times, but
could only be official when the census was done each ten years. The 20,000 was based on the
metropolitan goal that was set in 2010 when the economy was down. Many years ago, Springfield’s
wages were above state average primarily due to the wood products industry, although employment
was up and down because of the seasonal nature of those jobs.
Mayor Lundberg said they needed the goals to be clear and show how they would get there. There
were only two policies listed below this goal and she felt it was a very robust piece and should be very
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clear. Having training facilities on the site of a manufacturer would affect our land use plans and it
needed to be clear whether or not that would be allowed. It needed to be defined that we wanted a
highly skilled workforce. She wanted that section more robust and identify that we had policies to
develop a work force that was well-trained. Companies would come here if we had the land and the
workforce.
Mr. Tamulonis said that was the purpose of having campus industrial in several areas in Springfield, to
provide for higher wage jobs. A number of years ago the Council’s goal was to increase higher value
homes and increased homeownership and policies were put into place that helped to achieve that goal.
Policies could be put into this document as well to reach the goal of a skilled workforce.
Ms. Pauly said there were more action details in other documents that would be discussed at a later
work session. Those documents included information on urban growth boundary, economic
opportunity areas, creating large sites, target industries, working with other economic development
organizations to target or recruit businesses, and working with the State to have one or more sites
certified as project ready. A lot of the details were in the implementation strategies. She had used the
goals to organize those so they made sense.
Mayor Lundberg said she was shifting her thought pattern from employers and business to workforce
development. She wanted to give children opportunities and options when they got out of high school
towards workforce development.
Councilor Woodrow said she was also looking at having a work ready workforce. That was attractive
to businesses coming in to the area.
Ms. Pauly noted that was included as part of Goal EG5-D, “Contribute to development of the region’s
physical, social, education, and workforce infrastructure to meet the needs of tomorrow”.
Councilor Woodrow said she was looking for more specifics.
Councilor VanGordon said he was confused by the job figures of 20,000 (in the regional plan) and
13,440 (in the Springfield plan) and which figure was our goal.
Mr. Tamulonis said there had not been a large net increase in jobs over the last decade, although there
had been some job shifting into different sectors. Over the next twenty years, they were looking at a
growth that would bring in about 13,000 jobs in Springfield. In 2010, the regional partners were trying
to choose a target that was reasonable during the ups and downs of a tough economy. The 20,000
figure was only for 10 years and during tough economic times, yet was still an ambitious goal. Over
the next 20 years we would likely see that much of an increase if our population continued to grow at a
modest pace. The 20,000 wasn’t based on statistics or the anticipated growth, but was just a goal.
Councilor VanGordon referred to said Policy E7, to “concentrate development on sites with existing
infrastructure or on sites where infrastructure can be provided relatively easily and at a comparatively
low cost”. He felt this was one of the most effective things the City could do as a city. He would be
eager to see the implementation steps for this and how we could partner with developers. He next
referred to Goal E-5e. The School District was not mentioned in this goal and that was key when
talking about our workforce. Having that clearly noted as part of the highly skilled workforce was
important. Under Goal EG-5d he would like to see the different infrastructure identified, such as
electric and fiber optic. High speed internet access would be increasingly important. It should also
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include our partnership with the Springfield Utility Board (SUB) and our competitive power rates.
Rail should also be specifically identified.
Ms. Pauly noted that high speed rail was part of Policy E17.
Councilor VanGordon said when talking about clusters, the agricultural business part of that had been
missed. We were both a City and regional economy at the same time. Local food production and wine
and beer from the area could be included. He felt the implementation strategies would add detail to the
discussion.
Transportation Manager Tom Boyatt asked if Councilor VanGordon was talking about setting aside
land for agriculture or just promoting that type of business.
Councilor VanGordon said in looking at Goals EG-5c and EG-5g regarding regional identity, he
thought of local food production, vineyard and breweries. He felt it fit in that section.
Ms. Pauly read the following: “Consider future agricultural needs and economic opportunities to
protect agricultural lands for production of local food by developing policies that will impact
agricultural land outside the UGB”. She asked if that addressed his question.
Councilor VanGordon said he thought of it when looking at Policy E.28 which included Processed
Food and Beverage. The additional language could be added to that policy.
Councilor Moore said the Governor’s new plan for a ready workforce had three focus areas:
• Creating and enhancing private/public partnerships by business sector to better identify and
meet industry needs for a highly skilled workforce.
• Supporting Certified Work Ready Communities, which help citizens gain foundational skills
to compete for good jobs and help companies grow.
• Focusing on innovation in Oregon’s workforce system to create efficiencies and respond more
effectively to the needs of today’s industries while preparing for future shifts in the economy.
She noted the certification program and the National Career Readiness Certification Test and
providing that to the community. She thought there might be a place to mention encouraging that in
these goals and policies.
Mayor Lundberg said she agreed SUB needed to be included. There needed to be enough power to
bring businesses into the area.
Mr. Tamulonis said having infrastructure was important as well as sites for substations. We also
needed to look at how to work cooperatively with SUB to make sure we had resources available for
expansion.
Mr. Grimaldi said SUB was known for having some of the lowest rates around. Whenever we looked
at having a new user come into the community that required a significant amount of power, there was
concern that would bump us into a different tier, which could increase everyone’s costs significantly.
There was some balance involved. A future discussion with the SUB Board may be beneficial to
discuss how to approach that issue.
Mayor Lundberg suggested a joint work session with the SUB Board.
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Councilor Moore said water was also an important resource and protecting our water for the future
was important.
Councilor Ralston said he was amazed at the work being done in Springfield. He referred to Goal EG-
1 and said he didn’t see the need to include the phrase “enhancing the environment”. Everyone knew
there was enough regulation and anything that came in would need to be environmentally friendly.
The rest of the statement would be fine without that additional language.
Councilor Moore said that was an important aspect when an employer was looking for a place for their
employees to live. People coming from another state may not see it as a given. It showed we cared
about our environment.
Ms. Pauly said the language was consistent with the Metro Plan.
Councilor Moore referred to the statement under “Springfield Economic Development Planning Goals
and Objectives: EG-5 a. Healthy Living – Champion businesses and entrepreneurs that promote a
healthy, safe and clean community . . . “. She felt that was very important. Perhaps the wording could
be changed to read “Enhance, protect and make wise use of natural resources”.
Councilor Pishioneri referred to Policy E2 which spoke regarding minimum parcel size of 20 acres
and Policy E.3 which spoke regarding prime development sites designated for employment use and
would “not be subdivided or used for non-employment use”. He referred to a document recently
approved by the Council that included language of being flexible. He was concerned that the language
regarding not being subdivided was not flexible and could cause issues at some point.
Ms. Pauly said the 20 acre minimum came through the Planning Commission process as a
recommendation. This section was referring to expansion of the UGB and bringing in large sites. It
was clear that in order to bring large sites in, they needed some type of restriction in order to maintain
those large parcels.
Mr. Grimaldi said when developers came into the community today, we did not have large enough
parcels.
Councilor Pishioneri said other documents allowed flexibility, yet this document didn’t seem to allow
the same flexibility and that was not consistent. If everyone agreed we needed large parcels, the
flexibility should be taken out of the other documents.
Mr. Grimaldi said that could be something Council would want to look at as they looked at where
things might land. Tonight’s discussion set up the target regarding things like the large sites. If they
felt those weren’t appropriate, other actions could be taken as they got into the detail.
Mr. Boyatt said one of the reasons to expand the UGB was to have large sites available for
development. Currently, we had close to the acreage needed within the UGB, but it was all parceled
into a number of sites smaller than 20 acres. What came out of the Economic Opportunities Analysis
was the need to have an inventory of large sites and that drove the expansion of the UGB.
Mayor Lundberg said this may not be the time to address that, but rather when looking to expand the
UGB.
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Ms. Pauly said another work session would be held on the Urbanization Element. During that
discussion they would get into a lot more detail about how land would be developed, new lands
brought into the UGB and how lands would be reserved prior to development. As parcels started to be
developed, the Master Plan would be the place for the flexibility. This was an interim planning tool
before parcels were annexed into the City.
Councilor Moore referred to Goal EG-5 “Support the development of emerging economies guided by
the following principles”. She asked if the principles were those that were approved during the
regional economic development meeting in 2010. Yes. She said she loved the terminology of “local
resilience”, but was not sure that what followed related. She wasn’t sure what was meant by “Promote
local businesses and entrepreneurs that lead the areas to a higher level of economic independence and
innovation”. She said that wasn’t clear and ‘promote’ didn’t seem to be the appropriate word. She
wasn’t sure how they could accomplish resilience, but it was a great concept and principle.
Councilor Ralston spoke regarding long-term land and site needs, and areas greater than 50 acres. He
didn’t see anything to that affect in the goals. He thought that was why they were looking to expand
the UGB. He asked where that goal was located.
Mr. Tamulonis said 20 acres was a minimum for a master plan. Parcels of 50 acres would be used for
future uses. They might have four or five parcels that could be put together to make a 50 acre site.
Ms. Pauly asked Council to let staff know if they felt the minimum should be higher than 20 acres.
Mr. Tamulonis said the reference to 15 acres was different and could occur in existing areas.
Mr. Goodwin said there was a need for 50 acre sites, but to restrict the minimum to 50 acres was
insufficiently flexible to allow development. Parcels of 20 acres offered a greater range of flexibility.
They could then look to see where there were parcels that could be assembled into 50 acres, and
maintaining the ability for one or two 50 acre sites without locking people into 50 acre parcels.
Ms. Pauly said Council may decide to have 50 acre minimum in some areas and not others.
Councilor Woodrow spoke regarding Councilor Moore’s comment about resilience. She said perhaps
there was something they could add or imply that resilience came from promoting outside the local
area as well. That involved money coming from the outside which gave better resilience.
3. System Development Charge Temporary Reductions.
Development and Public Works Director Len Goodwin presented the staff report on this item.
Council extended certain reductions in Systems Development Charges with respect to large
commercial and industrial developments on November 19, 2010. At a work session on November 3,
council directed staff to prepare alternatives for temporary reductions on other types of development.
Staff had developed a proposal which would extend the current 50 percent reduction through June 30,
2013, subject to a monetary limit of $500,000 total during the period January 1 through June 30, 2013.
Staff also proposed a revision to the Municipal Code to permit payment of such charges to be deferred
until final occupancy, provided the applicant granted the city a lien on the affected property to secure
payment of the fees. Staff would review those options with Council and seek direction in anticipation
of presentation of a proposal for action at the December 3, 2012 Council meeting.
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Mr. Goodwin referred to the chart on page 2 of Attachment 1 of the agenda packet, showing the
capital projects that could be affected if a temporary reduction were to be implemented. In looking at
the chart, it was important to remember that they were suggesting a reduction of $500,000 overall,
which was about $80,000 for each category of SDCs. There was some risk some projects may be
delayed for a year or two, yet if business were stimulated by the reductions, they could produce almost
as much revenue without any delay. In general, staff felt the proposed reductions could be
accommodated, although it was possible some project would have to wait a fiscal year. With good
economic times projects could be backloaded a little further down the road, not impacting any projects
that would be done in the next year or two.
Mr. Goodwin noted that not all development affected SDCs in the same way. Residential development
primarily affected the wastewater SDCs, with very little transportation or stormwater revenue
generated. If this program stimulated a lot of residential development, the City might see the local
wastewater projects challenged. If instead it stimulated more commercial or industrial development, it
could affect transportation and stormwater SDCs. This could be accommodated up to the suggested
limit of $500,000 without adversely affecting the capital program.
Mr. Goodwin said the other thing that was considered was the duration of this program. Staff looked at
the option of three months and six months. Three months didn’t seem to be effective, especially
starting in January as it was a very low construction season. There wouldn’t be much impact with a
three month reduction. A six month reduction got them into the beginning of the next construction
season. Having it timed that way could provide an additional benefit by encouraging developers to get
their permits in June before the program ended.
Mr. Goodwin said staff also looked at where to apply the reduction. During the previous work session,
discussion was mostly around residential. In reality, there had been some small scale commercial and
industrial development during the temporary reduction. Staff would suggest that if the Council went
forward with a reduction for residential, that they apply it to small scale commercial and industrial
development and residential development, with a $500,000 limit. He discussed how they would decide
whose permit would go forward under the reduction as they reached the $500,000 cap. Staff needed
Council direction on whether or not to award it once the application was complete, or when filed. He
described the option in the agenda packet and pros and cons of either option.
Councilor Pishioneri asked if this program would just apply to new construction.
Mr. Goodwin said it applied to any construction where SDCs were due.
Councilor Pishioneri said he thought the intent of the program was to maximize economic
development with new construction. He would propose it applied to new construction for housing, but
could include expansion for commercial. He didn’t like it capped at $500,000 as it made it difficult for
staff, but rather preferred a term end date. New construction would minimize the financial impact and
having a date certain would apply only to plans submitted by that date.
Mr. Grimaldi said without a cap it could get expensive since they were talking about both commercial
and residential. A large commercial development could involve significant dollars.
Mr. Goodwin said there could be some fairly significant projects that didn’t fit into the large
commercial that could heavily impact the SDCs. He provided examples.
Councilor Pishioneri said he preferred a set date.
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Councilor Ralston said he would like to focus on new residential and any commercial. He felt they
needed to cap the amount at $500,000 up to and including June 30. When approaching the $500,000
cap, they could start looking at when the permit was done. If there wasn’t a cap, we could get into
trouble. Projects on the CIP were important for future development
Councilor Wylie said it could get very expensive for large development. She provided the example of
RiverBend and the funds PeaceHealth spent to expedite the process.
Mr. Goodwin said in appropriate circumstances, if a business wanted to expedite the process and was
willing to pay for that accommodation, staff would accept their application.
Councilor Moore asked when they would start counting towards the $500,000. She asked how much
was done in the last round.
Mr. Goodwin said they would start the program on January 1, 2013 and end on June 30, 2013. During
the last reduction program, there was about $441,000 over six months and nearly all were residential.
As an example of large commercial, the Veteran’s Administration Clinic would generate about
$600,000.
Councilor Moore said she wanted to encourage employment.
Mr. Goodwin said the areas the City was focusing on were downtown and Glenwood. During an
upcoming meeting, the SEDA Board would be considering whether or not to undertake assuming the
obligation of the reduced SDCs in those areas.
Councilor Pishioneri asked if the $460,000 was all new building.
Mr. Goodwin said it was new construction for residential under the old program, of which there was
about $300,000. The remainder was commercial and industrial, and a very limited amount for
remodel.
Councilor Pishioneri said he felt it would be easier for staff to have an expiration date rather than the
cap.
Councilor Woodrow said she was inclined to go with a cap. They could have the same situation with
an expiration date. Council could revisit this in May to see how the program was working. If they
needed to look at doing something differently at that time, they could do so if it was worthwhile.
Mr. Goodwin said staff was expecting both a cap and time limit. Council would not want it to go past
the June 30, 2013 deadline without a decision of whether or not to continue the program.
Councilor VanGordon said he was in favor of a cap and time limit, although he did understand what
Councilor Pishioneri was saying. Even if they kept the focus on new construction, having the cap was
important. He would like to meet on this again in May. If the cap wasn’t met, we weren’t limiting the
benefit. He agreed the focus should be on new construction and felt they should determine those
eligible by looking at completed building permits.
Councilor Ralston said the City was trying to look at the budget for the next year and having a cap
provided more certainty in setting the budget.
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Mayor Lundberg asked about the staff recommendation. She agreed with both a dollar limit and end
date. The cost of SDCs affected homeowners as well as developers. She was happy they were given
copies of SDC charges for each local jurisdiction (City, Willamalane, MWMC) as it helped provide a
more complete picture. She asked Council if they were good with staff’s recommendation.
Mr. Goodwin said staff needed direction on where to cut off when reaching the cap.
Councilor Ralston felt they should look at permits that were complete.
Mr. Goodwin said that was staff’s recommendation.
Councilor Pishioneri asked about a situation where someone turned in their application and was
waiting on staff before they could make it complete.
Mr. Goodwin said staff would make sure to get the applications back to the applicant as soon as
possible. That would be easy for staff to comply with for residential. Commercial and Industrial could
be a little more complicated.
Mr. Grimaldi said that would be the down-side and someone may complain.
Councilor Pishioneri said they needed to allow some flexibility to go over slightly if there were a
number of people waiting on their permits. It could minimize the fallout.
Mr. Goodwin said staff would understand that Council wanted to make sure that on June 30, 2013 they
did not have a number of angry citizens.
ADJOURNMENT
The meeting was adjourned at 7:08 p.m.
Minutes Recorder – Amy Sowa
______________________
Christine L. Lundberg
Mayor
Attest:
____________________
Amy Sowa
City Recorder
City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, DECEMBER 3, 2012
The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, December 3, 2012 at 6:24 p.m., with Mayor Lundberg
presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and
Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Bill VanVactor, City Recorder Amy Sowa and members of the staff.
1. Public Safety Systems Update.
Information Technology Director Rod Lathrop presented the staff report on this item. Springfield was
in the process of migrating from obsolete Mainframe Public Safety software to modern vendor
supplied solutions. The new Public Safety System would include SunGard Police Records
Management System (RMS) and Computer Aided Dispatch (CAD), EIS Jail Management, Fire and
Life Safety FireHouse RMS and TeleStaff Scheduling, and Tyler InCode Courts RMS.
Springfield currently spends about $380,000 annually to support obsolete Public Safety software for
Courts, Police and Fire. Starting in FY12 Springfield, in conjunction with regional partner Eugene,
began an ambitious replacement project. The highest level goal for this project was to create a safer
community. This would be achieved by implementing modern, vendor-supported applications that
would enhance both operations and decision support. There would be new functionality such as:
• Automatic Vehicle Location which would send the closest available unit to respond to an
emergency;
• Advanced Crime Analysis to enable better Data Based Policing;
• Mobile Field Reporting which would automate the generation of Police Reports, auto-
populating the electronic report with CAD and RMS data and managing the validation and
acceptance process;
• Integrate products across divisions to improve efficiencies and eliminate redundant data entry;
• Automate the voucher, payment and collections process at Courts;
• Bring multiple Fire programs together within an integrated RMS to enhance operations and
comply with State reporting requirements;
• Provide powerful staffing and scheduling capabilities to help keep Fire apparatus functioning
with full crews at peak efficiency.
Together the new programs would cost about $765,000 spread over FY12 – FY14. Annual
maintenance and support costs for the new enterprise would be $225,000, plus about 1 FTE of IT
support (existing position).
Through a combination of negotiated vendor concessions, consortium pricing, shared server hardware,
and shared implementation services, Springfield had reduced our purchase, implementation and
City of Springfield
Council Work Session Minutes
December 3, 2012
Page 2
ongoing costs for system replacement by about $1,260,000 over 7-years across all the Police, Fire and
Courts projects.
Mr. Lathrop explained some of the new software. Nearly every piece used by the public safety system
was being replaced and integrated together. Some additional items that were not in the current system
included Crime Analysis base and Automatic Vehicle Location (AVL). He explained some of the
benefits of these new programs.
Councilor VanGordon asked if the AVL would save with Fire and Life Safety transports.
Mr. Lathrop said it may not save gas, but would save time. The AVL would enable the closest unit to
get to where they needed the fastest.
Councilor VanGordon said it would seem that using the AVL would save time from the dispatcher
point, and could also gain some cost savings. He wanted to look at all of these changes and how much
they could save the City. He would like to know that information. There could be a savings in fuel by
sending the closest unit. He asked if the Crime Analysis program was available for Ambulance or Fire.
Mr. Lathrop said it was built into the SunGard product which was directly related to Police, and was
not set up to assist Fire and Ambulance.
Mr. Grimaldi said there was a difference in trending for Fire and Ambulance calls compared to Police
calls. The City looked at trends for Fire and Life Safety through the Standards of Cover report which
was done annually.
Councilor Ralston said this was very exciting. Police and Courts would benefit the most in time
savings with report writing, yet Police officers would still have to type in information. He asked if
they had looked into voice recognition programs to assist with that part of the process.
Mr. Lathrop said a lot of the incident information would auto-populate from the computer aided
dispatch call and the records management call, so there would be less to type. Also, every Police
vehicle would have swipes for driver’s licenses which would auto initiate the DMV search engine
providing information on the person and the vehicle they were driving. Voice recognition software
was behind where it was needed for this purpose. Background noise was also a factor for voice
recognition which could affect accuracy.
Councilor Pishioneri asked if the AVL had automatic collision avoidance software that could
determine the rate of speed of two police vehicles heading for the same emergency.
Mr. Lathrop said he had not seen that type of software in any of the specs, but he would look into it.
The AVL could recognize rivers and other geographic points, and also knew about construction and
other traffic tie-ups.
Mr. Lathrop noted the cost to implement this software over the next three fiscal years. They were
already live with Courts, were going live this month with the records management piece for Fire and
Life Safety (F&LS), were going live next month with scheduling for F&LS, were going live the
second quarter of 2013 with jail management, were going live the fourth quarter with the records
management piece for Police and everything would be done by the second quarter of 2014. The cost
was high, but the annual costs were going down dramatically. Another benefit was that the companies
City of Springfield
Council Work Session Minutes
December 3, 2012
Page 3
supporting this new software would continue with support and were responsible for keeping the
products fresh and up to date. Staff worked hard to get the best possible deals on all of this software,
and were very successful with this project. The purchase price was about $750,000, but there was a
$1.2M savings on purchase price and annual costs, in part because everything was being shared
regionally.
Mr. Towery said referred to Councilor VanGordon’s question about cost savings. He said staff may
not be able to predict the savings from the AVL. They could possibly get a sense from other
jurisdictions that had used the software of the impact, although each geographical area and placement
of stations was unique. Staff could tell them how things change from date of implementation by using
performance measures that were in place.
Councilor VanGordon said that was what he was looking for. Being able to measure that would be a
benefit.
Councilor Moore said her trust in technology was high, but she was concerned about backup. She
asked about cloud storage and where our backup would be stored.
Mr. Lathrop said the most core component of police dispatch and records was being located in our
regional data center which was a nonstop computer. Within the main box, there were modules which
automatically checked each other and replaced modules if they went bad, while also sending a
message for a new part. The current up-time worldwide was less than two minutes a year of downtime.
Councilor Moore asked about security in the event of a disaster and loss of electricity for a week. She
asked what type of backup was in place for that type of situation.
Mr. Lathrop said if commercial power was lost, the regional data center had a large backup which
could power the whole thing. For most emergencies, the backup would be adequate. They didn’t have
major disaster recovery functionality, but had offsite tape backups. Staff would take a week or more
getting up again and it would be very expensive. All of our emergency services had paper plans for
emergency situations that could be used. Dispatch could get by without technology.
Mayor Lundberg said she was glad we were not working on AIRS anymore. There were good savings
from dropping that system. She liked the AVL to know where people were and felt it would help save
time along with many other advantages. She thanked staff for their hard work.
2. Capital Project P21037 – Project Overview.
Civil Engineer Kyle Greene presented the staff report on this item. The City of Springfield’s Capital
Improvement Program (C.I.P.) identified the 10th and ‘N’ Street Upgrade (P21037) as a priority project
with a budget of $3,935,000.00. This project was currently under construction and the progress would
be outlined for Council.
The City’s 2008 Wastewater Master Plan identified several projects to address wastewater system
rehabilitation, upgrades, and expansion. Projects within the Master Plan, including the 10th and ‘N’
Street Upgrade, were prioritized within the Council adopted C.I.P report.
The 10th and ‘N’ Street Upgrade project first entered the C.I.P. in the 2010-2014 report, due to
identified capacity deficiencies. With a budget of $3,935,000.00, the original project scope was to
City of Springfield
Council Work Session Minutes
December 3, 2012
Page 4
expand the capacity of the existing sanitary sewer system by adding a parallel 24-inch line alongside
the existing sewer line.
The project design phase was initiated in 2010 with City resources. During the design phase, the
project scope was expanded to add nearly 6,000 linear feet of pipe rehabilitation from the Basin 22
Sanitary Sewer Rehabilitation Project to achieve project efficiencies. Combining these projects also
adjusted the overall budget to $5,000,000.00.
Staff had to coordinate this project with multiple entities. ODOT, Lane County, SUB Water, SUB
Electric, a property owner and other utilities all had a part in this coordination process.
The project was let for bid in May 2012, with Wildish Corporation being the successful low bidder.
Construction began in July of 2012 and was ongoing, with an anticipated completion date in the
summer of 2013. Phase 2 of the project was currently midway through the design phase with
construction scheduled to begin in summer 2013. The Council Briefing Memorandum (Attachment 1
of the agenda packet) provided additional background information on project design and construction.
Mr. Greene said the agenda packet provided a good deal of background on this project. He noted that
this was a project done nearly completely in house as far as design and working through the
construction.
Mr. Greene showed a power point of this project. The project location was identified on the map. He
discussed why this project was done and provided photos showing the project construction.
Councilor Moore said she lived in that area, and she appreciated how efficiently traffic moved along as
the project was underway.
Mayor Lundberg said having a big sign with the phone number with the staff contact was very helpful.
She thanked him for the presentation.
ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
Minutes Recorder – Amy Sowa
______________________
Christine L. Lundberg
Mayor
Attest:
____________________
Amy Sowa
City Recorder
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, DECEMBER 3, 2012
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, December 3, 2012 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and
Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Bill VanVactor, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Recognition of Depot Clock Donation from Sandra Rennie.
Mayor Lundberg thanked Sandra Rennie for the donation of the original Freight Depot building clock
that had been given to her father-in-law when the building was torn down in the 1940’s. She presented
Ms. Rennie with a letter of thanks. The Springfield Chamber of Commerce has agreed to display the
clock in the Springfield Chamber of Commerce Depot Building.
Mr. Egan, Executive Director from the Springfield Chamber of Commerce, came forward to thank Ms.
Rennie. He said the clock would be hung in the Depot building, one of the oldest buildings in
Springfield built in 1891, for many years to come in a place where people could view it.
Ms. Rennie said her husband Gordon was a clock collector, and in his retirement a clock maker. This
clock was the catalyst that started it all. The clock hung in their home from the time his father gave it
to him until just recently. She was happy to see the clock would be displayed at the Depot.
2. Recognition of the Swanson Manufacturing Group for Fire Prevention Efforts.
Deputy Fire Marshal Mark Dahl acknowledged Swanson Manufacturing Group for their fire
prevention efforts. Highlights of how they had demonstrated this endeavor since acquiring this wood
products mill site in 2007 included:
1. Recognition – Early on Swanson recognized the challenges they faced when purchasing this
mill in terms of age of the mill, the housekeeping opportunities, equipment issues and a
culture that seemed stagnant lacking in a team approach.
2. Commitment to Action Planning – Through recognition and action item prioritizing the
Swanson team has worked hard, and continues to do so, regarding the overall betterment of
this facility.
3. Team Oriented Culture – No cliché here by any means! Another term used for Team Oriented
Culture is “Swansonized”. Quite simply this means producing a culture through a dedicated
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 2
and sincere desire to build and foster a team or family centered culture in all aspects of this
business.
Mr. Dahl’s first visit to the Swanson plant site in 2010 found 102 fire code violations. Each visit
showed dramatic decreases in fire code violations to having found only 5 during the last visit. It was
very clear that Swanson’s business practices and philosophy regarding Recognition, Commitment to
Action Planning, and fostering a Team Oriented Culture would continue to produce a very committed
fire and life safety culture regardless of economic conditions or otherwise.
The Mission Statement of the Swanson group read: “Our core purpose is to create opportunities and
long-tern security for our employees, shareholders, and respective families. We desire to build a
stronger company that can be passed on to future generations”.
This was the manner in which Swanson Group had demonstrated their commitment to their fire and
life safety prevention.
Mr. Dahl asked Swanson Plant Manager Ken Munyon and Plant Superintendent Jimmy Swanson to
come forward for the presentation. Mr. Dahl presented a certificate of appreciation to them for their
fire prevention efforts.
Mr. Munyon thanked the City for recognizing their efforts. When they first started five years ago, he
let staff know it would be a long road that would take planning and teamwork to accomplish. They
were fortunate to have a maintenance staff that worked at such a high level. They sometimes got
caught up in the day to day work that kept them busy and forgot to look at how far they had come over
the last five years. He thanked the leaders of the maintenance staff: Steve Hallock, Maintenance
Director; Rob Henry, Lead Millwright; and Ed Van Hoy, Lead Electrician for leading the way in how
they approached fire and life safety at Swanson Group. They would continue to work with their
employees to make Swanson Group of Springfield a safe and world class facility.
3. Employee Recognition: Michael Hackett, 25 Years of Service.
City Manager Gino Grimaldi acknowledged Michael Hackett for his 25 years of service with the
Springfield Fire and Life Safety Department. Mr. Hackett introduced his daughter who was in the
audience this evening. His wife and son were not able to attend.
Mr. Grimaldi acknowledged the families of our public service employees as they often had to sacrifice
time while the firefighters were on duty. He noted Mr. Hackett’s many accomplishments over the last
25 years and said his colleagues described him as being positive and willing to assist in any way. Mr.
Grimaldi presented a plaque of recognition to Mr. Hackett.
Chief Groves came forward for a separate recognition of Captain John McDowell who was retiring at
the end of December from Springfield Fire and Life Safety after serving for 32 years. Captain
McDowell had taken on many challenges throughout his career, above and beyond what was expected.
4. Introduction of New Museum Director, Jim Cupples.
Development and Public Works Director Len Goodwin introduced Jim Cupples, the new Springfield
Museum Director. Mr. Cupples most recently served as the Director of the Springfield/Eugene Habitat
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 3
for Humanity ReStore located in West Eugene. He was looking forward to making the Springfield
Museum a vibrant and independent part of our community.
Mr. Cupples announced that the Springfield Museum was now free to the public and were open on
Friday’s until 7:00 p.m. He had a lot of other things planned for the Museum and would like to
collaborate with the Mayor and Council. He was interested in making the Museum very relevant to our
local community. Some of the best ideas so far had come from people visiting the Museum.
CONSENT CALENDAR
1. Claims
2. Minutes
a. November 19, 2012 – Work Session
b. November 19, 2012 – Regular Meeting
3. Resolutions
a. RESOLUTION NO. 2012-21 – A RESOLUTION AUTHORIZING THE CITY MANAGER
TO AWARD COMPETITIVE BIDS EXCEEDING THE INTERMEDIATE PURCHASING
THRESHOLD, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE
PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC
CONTRACTS DURING THE PERIOD OF DECEMBER 11, 2012 THROUGH JANUARY
6, 2013 WHILE THE COMMON COUNCIL IS IN RECESS.
b. RESOLUTION NO. 2012-22 – A RESOLUTION OF THE COUNCIL OF THE CITY OF
SPRINGFIELD AMENDING THE RATE STRUCTURE FOR SYSTEMS DEVELOPMENT
CHARGES AS ESTABLISHED IN THE SPRINGFIELD MUNICIPAL CODE, SECTION
3.406, AND SPECIFYING AN EFFECTIVE DATE
4. Ordinances
5. Other Routine Matters
a. Approve an Intergovernmental Agreement (IGA) with Lane Council of Governments (LCOG)
for Development and Maintenance of an Interface between RLID and Hansen for a Total
Amount not to Exceed $6,000 and Authorize and Direct the City Manager to Execute the
Agreement on Behalf of the City.
b. Authorize and Direct the City Manager to Execute an Intergovernmental Agreement with the
Oregon Department of Transportation for Main Street Pedestrian Crossing Projects.
c. Authorize City Manager to Sign an Intergovernmental Agreement (IGA) with the City of
Eugene for SunGard Public Sector, Inc. Software and Hardware for Police Records
Management System (RMS), Computer Aided Dispatch (CAD), Mobile Field Reporting
(MFR), and e-Citations.
d. Approve the November 6, 2012 General Election Report of Board of Canvassers and
Proclamation for the Election for Springfield Utility Board Members for Position #1 and
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 4
Position #5, and Measure 20-195, Five-Year Levy for Springfield Jail Operations and Police
Services.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Proposed Amendments to the City’s Engineering Design Standards and Procedures Manual.
RESOLUTION NO. 2012-23 – A RESOLUTION ADOPTING AMENDMENTS TO THE
ENGINEERING DESIGN STANDARDS AND PROCEDURES FOR DEVELOPMENT OF
PUBLIC INFRASTRUCTURE WITHIN THE CITY OF SPRINGFIELD.
City Engineer Ken Vogeney presented the staff report on this item. Staff had developed several new
design standards for public infrastructure to incorporate into Springfield’s Engineering Design
Standards and Procedures Manual for use with implementing the updated Glenwood Refinement
Plan. In addition, staff proposed numerous other updates that addressed current practice and other
needs.
Updates were proposed in the following Chapters of the Manual:
Chapter 1 – Streets and Sidewalks
Chapter 3 – Stormwater Quality
Chapter 4 – Stormwater Capacity
Chapter 5 – Traffic Standards
Chapter 6 – Landscape Vegetation
Chapter 8 – Erosion and Sediment Control Plan Design
Chapter 13 – City Contract Projects
Staff prepared a summary of the proposed updates by chapter and had posted the summary and the
proposed changes on the City’s website at http://www.springfield-
or.gov/Engineering_Design_Standards_Manual_Summary_Table.htm.
Staff presented the proposed updates to the Council during their work session on October 15, 2012.
Per Council’s requests at that meeting, staff added references to Chapter 6 where someone could see
the various plant species in the Street Tree and Vegetation Lists. Staff also deleted proposed changes
to Section 1.02.11 Sidewalks, in response to some concerns from Council. As a result, adoption of the
resolution would retain the sidewalk standards from the current version of the Manual. This topic was
discussed in more detail in Attachment 2 of the agenda packet.
On October 17, staff sent an email invitation to 50 members of the engineering and development
community, including the members of the Joint Work Team and the Development Advisory
Committee, asking for their comments on the proposed updates. In addition, links were added on
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 5
other pages of the City’s website to direct interested members of the public to the page with the
proposed updates. To date, no responses or requests to modify the proposed updates had been
received.
Staff recommended that Council conduct a public hearing and then adopt the proposed resolution.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT RESOLUTION NO. 2012-23. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2. Timing of Payment of SDCs.
ORDINANCE NO. 6283 – AN ORDINANCE REGARDING THE SPRINGFIELD MUNICIPAL
CODE SECTION 3.412 AND "COLLECTION OF CHARGE" SYSTEMS DEVELOPMENT
CHARGES TO TEMPORARILY DEFER CHARGE AND FEE COLLECTION AT THE
REQUEST OF THE PROPERTY OWNER UNTIL TIME OF FINAL OCCUPANCY REQUEST
IN ORDER TO STIMULATE AND ENCOURAGE THE DEVELOPMENT AND
REDEVELOPMENT THROUGH JUNE 30, 2013, PROVIDING DEFERRAL LIMITATIONS,
PROVIDING FOR THE PAYMENT OF DEFERRED FEES AND CHARGES UPON THE
TRANSFER OF OWNERSHIP OF SUCH PROPERTIES, PROVIDING AN ASSESSMENT
FOR A DEFERRED CHARGE OR FEE AND DECLARING AN EMERGENCY.
Development and Public Works Director Len Goodwin presented the staff report on this item. At a
work session held on November 13, 2012, Council directed staff to prepare a modification to the
Springfield Municipal Code to permit the deferral of payment of Systems Development Charges to the
time of final occupancy.
The draft ordinance would permit developers to defer the time of payment of Systems Development
Charges, which were presently due at the time a building permit was issued, to the date of final
occupancy. It conditioned such deferral on the willingness of the applicant to grant the City a lien
against the premises to secure the payment of those charges, to prevent the City from assuming
unnecessary risk. It continued the current practice of requiring that for large amounts, the first $10,000
be paid at the time of building permit issuance. The ability to defer payment was temporary and would
expire on June 30, 2013. The deferral of payment should have no net impact on revenue, since the fee
would ultimately be paid. It would change cash flow, and could result in reduced revenue in FY 2013
that would be recovered in FY 2014 in those cases where construction began before June 30 but was
completed later.
Mayor Lundberg opened the public hearing.
1. Rick Satre, Schirmer Satre Group, Eugene, Oregon. Mr. Satre said Springfield had its act together
and elected officials weren’t afraid to show leadership when times called for it. Council
demonstrated that leadership earlier this year by enacting SDC modifications, two weeks ago by
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 6
approving a new resolution for SDC modification and tonight in looking at another resolution to
defer payment of SDCs. Property development was challenging. The recession may be over, but
there was a very flat recovery and it was a challenging situation. There was a lot of interest in
making investment in new and redevelopment property in Springfield, but there were many
variables. The cost of doing business, particularly SDC fees, was not insignificant. The act of
deferring the payment could make a big difference to many individuals and he applauded them for
their leadership.
2. Jim Welsh, Elmira, Oregon. Mr. Welsh was representing Springfield Board of Realtors as their
Government Affairs Director. He thanked the Council for considering the deferral of fees. The
Board of Realtors supported the reduction of SDCs a year ago and also the deferred payment
program. He hoped this would stimulate or provide someone an opportunity where they might not
have had one in the past to move into construction. He again thanked them and hoped they would
vote to move this forward.
Mayor Lundberg closed the public hearing.
Councilor Ralston asked about the emergency clause in the ordinance.
Mr. Goodwin said if there was not an emergency clause, a second reading would be needed and would
not take effect until after January 1, 2013. It would be best to make the deferral ordinance effective the
same date as the reductions, which were effective January 1, 2013.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT ORDINANCE NO. 6283. THE MOTION PASSED WITH A VOTE OF
6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. Jerry Ferguson, Springfield, OR. Mr. Ferguson thanked the Mayor and Council for the
opportunity to express his concerns. Mr. Ferguson said he lived at the Oak Haven Foster Care
Home at 6585 Main Street. In order to catch the LTD bus, they needed to cross Main Street to
the north side. There was traffic going east and west traveling much faster than the 45 mph
speed limit. They had to cross half the road to get to the middle meridian, and then wait for
traffic from the other side to get the rest of the way across. They were often in the meridian
trying to get people’s attention. On the Friday after Thanksgiving they were crossing during
rush hour and were in the meridian. A vehicle stopped for them, but nearly caused a collision.
To get to a traffic signal, they needed to go to 69th and Main or 58th and Main. They were
located near 66th Street, which was also the street for Ridgeview Elementary so there were
many parents and kids that crossed at the same location. He would like to have some signs to
make traffic aware that pedestrians crossed at this location. Those that lived with him in the
Foster Home had limited mobility, making it even more dangerous for them to cross. He
would like an area where they could cross and a sign with a flashing yellow light to slow
down traffic.
2. Glen Duncan, Springfield, OR. Mr. Duncan said he also lived in the Oak Haven Foster Care
Home. He had trouble crossing the road as he had COPD and had broken his back in the past,
making it difficult for him to move quickly. This area was an accident waiting to happen. He
thanked Springfield for what they did for the handicapped.
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 7
Mayor Lundberg said there was a long range plan for that entire corridor which would include more
places for people to cross safely. She said they would be invited to participate in that planning. Staff
would let them know when that planning began.
3. Steve Moe, Springfield, OR. Mr. Moe said in 1966 there was a County-wide election to create
the Lane Community College district. A year later, a campus was built on South 4th and South
5th Streets in Springfield while they built the current campus. LCC had done a good job
serving Eugene and Springfield since that time. He received a mailing that noted LCC was
moving two new campuses to downtown Eugene. He would like to see LCC put something in
downtown Springfield. One-third of their tax base was from Springfield and they should have
a campus here. The Springfield School District had built new schools downtown and perhaps
they could partner with LCC to bring a facility to downtown Springfield.
4. Richard Herman, Eugene, OR. Mr. Herman said he served as Executive Director of
Metropolitan Affordable Housing. With him was Betsy Hunter, Housing Director for Housing
and Community Services Agency (HACSA) of Lane County. , The Council had an item on
their agenda regarding the Glenwood RiverPoint Place. Housing Manager Kevin Ko had done
a great job of summarizing where they were in terms of moving to another location. He
thanked the Mayor and Council for providing the funding to build affordable housing in
Glenwood, and also participating in economic development. He also thanked many City staff
for working together across departmental lines. Staff was always asking how they could make
something good happen. He thanked Steve and Paul Roth. Metro had wanted to build on their
site, but due to economic reasons it wasn’t able to work. The Roths had done a lot to work
with development in Glenwood. One of the advantages to the new site was that they would
have less of a need to find a large anchor tenant. They would also be closer to Glenwood
making annexation easier and it kept the development on the Roth’s property in place.
5. Jim Guthrie, Eugene, OR. Mr. Guthrie said he was very supportive of low income housing.
The property next door to him was owned by St. Vincent DePaul who was also planning to
build low-income housing. He was concerned about concentrating that much low-income
housing across the street from each other. None of the homeless people in Glenwood would
qualify to live in either development. He had been trying to change the culture in Glenwood
which used to be based on methamphetamine. Since the US invaded Afghanistan, the new
problem was heroin. A large percentage of heroin came to the US from Afghanistan. Senator
Ron Wyden was aware of these problems as a member of the Intelligence Committee. He fe
that to do more good for the homeless people in Glenwood, the City Council could support his
efforts to get Congressman DeFazio and Senator Wyden to get the Federal Government to
stop the flow of heroin from Afghanistan.
lt
6. Leonard Tarantola, Pleasant Hill, OR. Mr. Tarantola said he was a building developer and
looked forward to someday promoting low-income housing. He began studying this subject
years ago during his travels around the world where he noticed how much gridlock was
occurring. He had spent a lot of time thinking about how we could avoid that in the future. He
determined that if we built high density housing in the middle of a nodal community that had
all of the services and facilities that were used on an everyday basis, we could diminish use of
the automobile. He saw Glenwood as an opportunity to do that. He had focused on the center
of the Mohawk Shopping Center where there were about 2560 blue collar workers within
about a square mile. If those people could live in the heart of that community and bicycle to
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 8
work they could decrease our carbon footprint and avoid the burden of cost associated with an
automobile. He had put his ideas on paper. He felt the Mohawk Shopping Center was a unique
area in Springfield. Next to Bi-Mart was an ideal piece of property for high-density housing.
He distributed a brochure of information which he had prepared.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Library Advisory Board Appointment.
Library Director Rob Everett presented the staff report on this item. The Library Advisory Board
was seeking to fill the position of departing Board member, Carol Philips. They interviewed three
applicants on October 30, 2012 and voted unanimously to recommend the appointment of Gary
Ross to a four year term on the board.
Mr. Ross was a former teacher / librarian who oversaw library service for Springfield Public
Schools and held a similar post at the Lane Education Service District prior to his retirement. He
was currently the President of the Willamalane Board of Directors. He was a long-time resident of
the Thurston neighborhood. If appointed his term would run from January 1, 2013 through
December 31, 2016.
Mr. Everett also thanked Ms. Philips for her years of service to the Library Advisory Board.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPOINT GARY ROSS TO SPRINGFIELD PUBLIC LIBRARY
ADVISORY BOARD FOR A 4 YEAR TERM BEGINNING JANUARY 1, 2013 AND
ENDING DECEMBER 31, 2016. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
0 AGAINST.
2. Business from Council
a. Committee Reports
1. Councilor Moore thanked everyone for coming to the Christmas Parade and especially
Councilor Woodrow for her role in organizing the event.
Mayor Lundberg said it was a fabulous parade and everyone had a wonderful time.
They looked forward to participating at a bigger level next year. She also thanked
Councilor Woodrow who put her heart and soul into this parade.
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Council Regular Meeting Minutes
December 3, 2012
Page 9
Councilor Woodrow thanked the community. Seeing the people lined up before the
parade provided her with inspiration for starting on next year’s parade. She was pleased
the community enjoyed it so much.
2. Councilor Moore attended the Bikes to Bus event in Springfield presented by the UO
Bicycle Transportation class. She hoped to get the reports from the students as they had
wonderful ideas, most of which were very inexpensive. It was exciting to see the
wonderful ideas the students brought to us to improve biking in Springfield.
b. Other Business.
BUSINESS FROM THE CITY MANAGER
1. Long-Term Agreement with The Freshwater Trust for Mill Race Planting Projects.
Assistant Project Coordinator Todd Miller presented the staff report on this item. At the November 5,
2012 City Council meeting, staff reviewed historical background related to this topic and requested
Council’s approval for City Manager authorization of a previous version of the subject Agreement. At
that meeting, Council requested revisions to the Agreement to better ensure the public’s long-term
interests in and access to the city-owned lands subject to the Agreement. A revised Agreement
(Attachment 1 of the agenda packet) was presented for Council approval.
The Agreement was necessary to (1) provide TFT access rights to the lands identified for riparian
restoration to establish, maintain, and monitor plantings for 21 years, (2) ensure the restored area is
protected from damages that measurably reduce the success of the restoration, and (3) safeguard the
Metropolitan Wastewater Management Commission’s (MWMC) regulatory benefits for sponsoring
the restoration for the duration of the Agreement. Regulatory benefit required adherence to protocols
for compliance-grade water quality trading credits, as described in TFT’s fact sheet (Attachment 2 of
the agenda packet). The Mill Race planting site identified by staff for TFT’s restoration was selected
for being (1) in need of riparian restoration in fulfillment of Mill Race ecosystem restoration project
objectives and (2) in a location not in conflict with any conceptual recreational uses envisioned for the
site (see Attachment 3 of the agenda packet, Swanson Reach Conservation Area Overview Map).
In revising the Agreement clauses related to public access, staff collaborated with Councilor Pishioneri
(who spoke to specific concerns at the November 5, 2012 meeting), legal counsel, and city staff
responsible for ongoing Mill Race restoration and maintenance, as well as with TFT’s staff and legal
counsel. The revised language in Section 3.4 now stated “Public access is not prohibited.” The
allowance for temporary protective fencing and means of mitigating damages remained in place to
address any potential public use impacts on the restoration site.
The City of Springfield would benefit from the Agreement both as an MWMC partner and as
custodian of the Mill Race restoration. The Development and Public Works Department’s Operations
Manager endorsed this project as an asset to the City’s maintenance obligations.
Councilor Pishioneri said he appreciated the effort put into the changes and making this work. Every
inch of property owned by the City was owned by the public and to protect their best interest was
important.
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 10
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE A MOTION APPROVING A 21-YEAR DURATION
CONSERVATION AGREEMENT (AGREEMENT) WITH THE FRESHWATER TRUST
(TFT), AN OREGON NOT-FOR-PROFIT ORGANIZATION, TO RESTORE, MAINTAIN,
AND MONITOR RIPARIAN VEGETATION ON THE SPRINGFIELD MILL RACE AND
AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE THE
AGREEMENT ON BEHALF OF THE CITY. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
2. Glenwood River Point Place Update.
Housing Manager Kevin Ko presented the staff report on this item. On May 7, 2012 Council approved
the 2012 Eugene-Springfield One Year Action Plan for CDBG and HOME assisted activities. Among
the activities included in the Action Plan was the Glenwood River Point Place multi-family residential
project proposed by HACSA and Metro. The proposed project would create approximately 150
affordable housing units in Glenwood and include commercial space on the ground floor. The project
site as proposed was a parcel on the north side of Franklin Blvd. currently owned by Steve and Paul
Roth. Council awarded the Glenwood River Point Place project $96,500 of 2012 HOME funds to
assist with the planning, design and engineering process.
HACSA and Metro had been working with the Roths to identify a commercial tenant that would
generate the necessary income to make the project financially feasible, but despite the best efforts of
both parties had been unable to attract a suitable tenant. The parties had reached a mutual decision to
part ways. A new project site had been identified on the north side of Franklin Blvd. approximately
500 feet east of the Roth property. It was made up of six adjoining parcels totaling approximately 1.4
acres. A large, unoccupied warehouse building was located on the property, and a small house was
located on the north end of the property. The house was occupied, and was seriously deteriorated. All
of the parcels were owned by FPS Investments, LLC. HASCA and Metro had entered into a
conditional agreement with FPS Investments to purchase the six parcels. A map was attached showing
the original project location and the new location.
A HOME Agreement had not yet been executed, and no HOME funds had been expended on the
project. Because of the close proximity of the new project site to the original site, and because the
scope, scale and purpose of the project were essentially unchanged, a public process to reallocate the
HOME funds was not required under HOME regulations.
Staff was recommending that Council approve the use of HOME funds at the new project location and
allow the project to move forward as planned. Alternatively, Council may choose to seek public input
regarding the change of location and direct staff to conduct a public hearing at a later date.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE USE OF HOME PROGRAM FUNDS AT THE NEW PROJECT
LOCATION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST
3. Collective Bargaining Agreement Between the City and International Association of Firefighters
(IAFF), Local 1395.
Human Resources Analyst Peter Fehrs presented the staff report on this item. The City and IAFF had
come to agreement on a contract which would align with the contract between Eugene and IAFF Local
City of Springfield
Council Regular Meeting Minutes
December 3, 2012
Page 11
851. Over three years, Springfield’s IAFF would adopt Eugene’s pay scale, seniority, management
rights, drug and alcohol, discipline, and grievance language. Further, Springfield would adopt Kelly
Days, new vacation scheduling, and a new vacation accrual system, all in line with Eugene. Salary
increases in each of the three years were intended to keep current with Eugene and the market.
In return, Springfield would be able to “hire” firefighters from Eugene and vice versa. As our
management staff had already been integrated, an integrated operations staff represented the last
hurdle for a merged department.
This contract ensured that a firefighter from either City would do the same work under the same rules
for the same compensation package.
The total cost for the three years of the contract was 1,044,000. Based on comparable communities, if
the City bargained with Local 1395 without the merger, we could have expected to spend $380,000
and $550,000 in the first year of the contract alone.
Due to the nature of binding interest arbitration under Oregon law, the bargaining team felt that while
our costs may be in line with what we would have spent without a merger, we were able to reap
greater benefits due to the merger.
Mr. Fehrs noted that the Council Briefing Memorandum was now public and could be entered into the
record.
The City’s Finance department had projected costs as follows: $21,000 in FY13, $396,000 in FY14,
and $627,000 in FY15.
Councilor Pishioneri asked if the total cost was above what Springfield currently paid. Yes.
Mr. Grimaldi said that included the PERS increase over those three years which was about $300,000.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO RATIFY A THREE-YEAR IAFF COLLECTIVE BARGAINING
AGREEMENT WHICH WILL NORMALIZE LABOR CONTRACTS BETWEEN THE CITY
OF SPRINGFIELD AND THE CITY OF EUGENE. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
4. Intergovernmental Agreement for the Functional Consolidation of the Fire Departments for
Springfield and Eugene.
Fire Chief Randy Groves presented the staff report on this item. The cities of Springfield and Eugene
had been working together to consolidate their fire departments and had drafted an intergovernmental
agreement (IGA) that outlined each city’s responsibilities with regard to a fully consolidated fire
department. This agreement provided more latitude to run the organizations as one.
Mayor Lundberg said by the time they got to these votes, they seemed fairly calm, but there was a
huge significance in terms of what they were doing that often got lost in the final vote. There had been
a large amount of work and they were very hopeful this would work as they hoped and make us as a
broader community a better place to live for our citizens. The Council was putting a great deal of
confidence in staff’s ability to make sure this came together the way it should.
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Council Regular Meeting Minutes
December 3, 2012
Page 12
Chief Groves said he was fortunate to work with a talented and dedicated team from both cities. This
was the result of the two cities working together, as well as the dedicated men and women of the two
departments.
Councilor Pishioneri said he had been concerned that we did our due diligence along the way, and he
appreciated that staff had addressed his questions to his satisfaction. He knew there was a potential
idea of a taxing district, and he noted that he would lead a campaign opposed to that.
Mayor Lundberg agreed there would be others in opposition to a taxing district.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPOVE THE IGA FOR FUNCTIONAL CONSOLIDATION OF THE FIRE
DEPARTMENTS FOR SPRINGFIELD AND EUGENE. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
Chief Groves said they took Council’s trust very seriously.
5. Delegating Authority for Purchase and Sale of Property.
Community Development Manager John Tamulonis presented the staff report on this item. This action
allowed both the City and prospective purchaser the opportunity over 90-days to work through
necessary due diligence on a complicated site in Glenwood. Should the result prove acceptable to both
parties, the proposed purchase would be brought back to Council for the needed Public Hearing and
possible Council action.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE AND
SALE AGREEMENT TO CARRY OUT DUE DILIGENCE FOR CITY-OWNED PROPERTY
IN GLENWOOD. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
Mr. Grimaldi noted this was Councilor Pishioneri’s last motion. He thanked him for his service and
recognized the countless hours put in as a City Councilor.
BUSINESS FROM THE CITY ATTORNEY
None.
Mayor Lundberg said this was Councilor Pishioneri’s last Regular Meeting so was very significant.
She asked the Council if they had something to share.
Councilor Woodrow thanked him on behalf of her and her late husband City Councilor John
Woodrow.
Councilor Wylie said Councilor Pishioneri was a lot of fun. She enjoyed working with him and
admired his hard work and diligence. She wished him good luck in the future.
Councilor Moore said she appreciated how much help he was when she was new, and she appreciated
the store of information he had brought to the Council.
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Council Regular Meeting Minutes
December 3, 2012
Page 13
Councilor VanGordon thanked him and said his service mattered. He appreciated all of the questions
and the great sense of humor. Councilor Pishioneri’s experience was very helpful when Councilor
VanGordon was new to the Council and he appreciated his direction, help and advice.
Councilor Woodrow also thanked Councilor Pishioneri’s wife.
Mayor Lundberg said they went back a long way. Being on Council took a lot of commitment and
Councilor Pishioneri was never afraid to bring up the issues. There was an audience or other
councilors to convince to support your positions, which required diplomacy. She thanked him for
putting in the effort and being able to do that and riding herd. She was very happy he could now go
fishing and spend time with his family. She acknowledged that it was quite a commitment for the
entire family. There would be a goodbye party next Tuesday for Councilor Pishioneri.
ADJOURNMENT
The meeting was adjourned 8:08 p.m.
Minutes Recorder Amy Sowa
______________________
Christine L. Lundberg
Mayor
Attest:
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City Recorder