HomeMy WebLinkAboutItem 07 Council Minutes
AGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
Department:
Staff Contact:
September 17, 2007
Regular MeetIng
City Manager's Office
Amy Sowa, 726-3700 ~
Consent Calendar
SPRINGFIELD
CITY COUNCIL
Estimated Time:
ITEM TITLE:
COUNCIL MINUTES
ACTION REQUESTED:
By motion, approval of the attached minutes.
ISSUE ST A TEMEN.,,:
The attached minutes are submitted for Council approval.
ATTACHMENTS:
Minutes:
a) July 9,2007 - Work Session
b) July 16, 2007 - Work Session
c) July 16, 2007 - Regular Meeting
d) July 23, 2007 - Special Regular Meeting
DISCUSSION/ None
FINANCIAL IMPACT:
Sowa/agendalminutes AIS
City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JULY 9, 2007
The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225
Fifth Street, Springfield, Oregon, on Monday, July 9,2007 at 5:30 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Ballew, Ralston, Woodrow and
Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff
Towery, City Attorney Joe Leahy, City Attorney Matt Cox, City Recorder Amy Sowa and
members of the staff.
Councilor Wylie was absent (excused).
1. Planning Options for Glenwood.
Community Development Manager John Tamulonis presented the staff report on this item. Land
development in Glenwood is guided by the policies of the Glenwood RefmementPlan (GRP).
As with the Metro Plan, the GRP has not undergone a significant update since the late 1980's
except for the 48 acre riverfront subarea. The issue at hand is whether additional updating ofthe
GRP should be undertaken, and if so, to what extent? This memorandum provides the Council
with 5 options addressing this issue.
Planning and Public Works staff have assembled a list of50ptions for future development in
Glenwood. -
These options include:
I. Status Quo Development
2. Expanding Riverfront Mixed-Use Along Both Sides of Full-Length Franklin
3. Franklin/McVay Corridor Planning
4. Entire Transportation Corridor Planning
5. Update Glenwood Refmement Plan
Each option broadly identifies development activities, necessary' department tasks, timelines,
staffmg needs, costs and the associated pros and cons. Option #I'does not include the
comprehensive visioning that occurs with Option #5. It does allow a portion of the Glenwood
riverfront to be developed to contemporary expectations but defers any development decisions
about the remainder of the riverfront, or the interior of Glenwood, to a later time. Options 2-5
represent a logical extension of the contemporary vision outlined in the Glenwood Riverfront
Plan. Staff supports the broader approach suggested by Option #5 because it incorporates the
wishes of the community, the energy of the Council and the trends of the 21 st century market
place.
City of Springfield
Council Work Session Minutes
July 9, 2007
Page 2
Staff requests specific direction from Council regarding the future of Glenwood outside of the 48
acre riverfront site. The set of options presented in Attachment 1 cover these concerns by
allowing the Council to consider, accept modify or reject specific courses of action for
Glenwood. These options are accompanied by broad estimates of project timelines and costs, and
the more obvious advantages and disadvantages that may result from implementation.
At the direction of Council, staff will begin to assemble project lists and plans to implement the
planning option(s) preferred. This will be presented to Council as a follow up Work Session
item.
Mr. Tamulonis referred to the Glenwood Refmement Plan, Glenwood RiverFront Plan, the
Franklin/McKay Boulevard Study, the Glenwood Urban Renewal Plan, the American Institute of
Architect (AlA) l50th Anniversary Initiative, the I-5/Glenwood Area Planning Study, and the
Walnut Station Mixed-use Area (which was located in Eugene). When considering changes in
land use, infrastructure must accommodate those changes.
Planning Manager Greg Mott discussed the various interests and participants that shaped the
activity in Glenwood. Stafffelt it was appropriate to check in with Council to get a sense of their
direction. He reviewed the options listed above. The focused policy initiative had been on the 48
acres identified in the urban renewal district and through Council direction. Consideration of
extending that area farther west and south had been discussed. He explained each option and how
the planning department and public works department would have different roles in each option.
Glenwood represented something completely unique from any other area. Option 5 would bean
update of the Glenwood Refinement Plan and would not do away with the original plan. Each
option had an estimated cost associated with it.
Councilor Ralston asked if the full time employee (FTE) costs were separate from'the contract
costs. Yes. He asked if SEDA would pay those costs or the City.
Mr. Grimaldi said SEDA could pay if they chose.
Councilor Ballew said it appeared that Option 4 cost more than Option 5 and took longer.
Mr. Mott explained the differences in the costs for both options and said that they each had a
range of time. Staff was being conservative when estimating that Option 4 would take thirty to
forty-eight months. It was doubtful that Option 4 would take longer than Option 5. There was no
difference in the costs to public works for either option. He discussed the trip points and how
that affected the area. The public works piece would be about as extensive for both options as'
would citizen involvement.
Councilor Ballew asked who should pay for infrastructure in the urban renewal area, the City or
the urban renewal agency.
Mr. Grimaldi said it would depend on the outcome of the infrastructure.
Councilor Ballew said there was specialized financing for the urban renewal agency. She said it
would be beneficial to have a policy to sort that out.
City of Springfield
Council Work Session Minutes
July 9, 2007
Page 3
Mr. Tamulonis said the Plan noted that SEDA would use infrastructure to make changes in
Glenwood. The fIrst year strategy was to focus on industrial development to gain the most
benefIt for tax growth. He discussed Infrastructure that could be funded by SEDA to encourage
additional growth. Investment along the riverfront may require more funding. A case could be
made based on the priorities of the agency. The Plan did not spell that out specifically.
Councilor Ballew said citizens voted for urban renewal with the understanding that it wouldn't
cost them anything. She wanted to be clear that there was good rationale for spending funds.
Mr. Tamulonis said Glenwood development and the taxes paid in Glenwood, would be paying
for the infrastructure in Glenwood.
Mayor Leiken said in looking at Options 4 and 5, Option 4 seemed more of a cookie cutter
approach. He could see why Option 4 could take a little longer than Option 5. The area in
Options 1,2 and 3 was contiguous, but Option 4 had noncontiguous pr,operty. Option 5 overall
would be less expensive over time with a better advantage. It was more expensive to redevelop
properties than to raze them and rebuild. He understood the timeline for Options 4 and 5.
Mr. Mott said that was correct. There was the edge treatment that was expanded through Option
4. It would include an attempt to modernize the land use activities along those corridors with a
coordinated vision between Council and the Glenwood residents.
Councilor Ralston he didn't like the patchwork approach and felt Option 5 made more sense. It
was better to get it done comprehensively and all at once. He was concerned about how the
neighbors would feel about this.
Assistance Public Works Director Len Goodwin recalled that his first presentation before
Council was regarding Glenwood. At that time, Springfield did not yet have jurisdiction over
Glenwood. Mr. Goodwin said public works would be involved in the infrastructure. It made a lot
of sense from an infrastructure standpoint to go with Option 5. He discussed some of the
infrastructure issues. He gave an example of a major sewer that was put into Glenwood to try to
get in ahead of the Franklin Boulevard overlay. It was designed with excess capacity to serve all
the needs of the Glenwood land uses that were around it. A developer came in and talked about
levels of intensity of development that were many times what the current Glenwood RefInement
Plan was talking about. Ifit were to develop at that intensity, the new sewer with excess capacity
would end up being inadequate. Further development would require finding ways to serve the
eastern shore of Glenwood. Those types of unintended consequences needed to be considered
when trying to integrate how the land was used and how the structure would be provided to serve
it.
Mr. Goodwin said from an infrastructure view, staff was already starting to update the
Refinement Plan. Staff would be bringing Council draft facilities plans for storm and sanitary
sewer. Those were designed, at this point, to accommodate Glenwood as it currently existed.
They were designed based on current information. That was good information to apply to new
land uses and the infrastructure to support that. Transportation Manager Tom Boyatt was looking
at the Franklin Boulevard Corridor, which would be essential when looking at the Glenwood
Refinement Plan in total. Staff was in the process of working with the Oregon Department of
Transportation (ODOT) on a study of a potential new interchange in the Glenwood area. Once
City of Springfield
Council Work Session Minutes
July 9, 2007
Page 4
that interchange was designed, it would be designed to fit whatever land uses were in place at
, that time. If there were changed land uses in Glenwood, they would probably be more intense
and bring about more transportation needs. Public works could accommodate any of the options,
but Option 4 presented a unique challenge for public works. He explained how they would be
impacted. There were land uses currently in those areas, but those would most likely be changed
to meet Council goals. That may mean that public works overbuilds the infrastructure to
accommodate future needs. From a public works and infrastructure perspective, it would be best
to look at the entire area of Glenwood, not just a portion of it.
Councilor Ballew said logically it made sense to do Option 5, but that was a lot of money and
she asked where they would get the funds.
Mr. Grimaldi said if Council directed staff to move forward with Option 5, staff would prepare
funding options and specifics for consideration. They didn't want to make a mistake. There was
some apprehension from citizens and the Refinement Plan process in the end could give them '
long-term certainty.
Councilor Lundberg said updating the Metro Plan took a lot oftime and energy. She would like
to have more flexibility in the plan and layer the time frames because things did change. She
asked if there was potential to do it in a segmented way. She had seen the Refinement Plan used
to hinder progress and also to move things along. Gateway was a good example in how things
changed. She said they would be in year five ofthe urban renewal district by the time the Plan
was updated. She asked if there was a possibility in updating the plan differently or if we were
bound by laws or rules. She wanted to use the Plan to ourbenefit, rather than a binding tool that
was restrictive.
Mr. Mott said there was a balance between the certainty that Mr. Grimaldi referred to and being
responsive. This Refinement Plan was adopted in 1989 and with the exception of the 48 acres,
everything had been consistent with that Plan. Things had changed a lot since 1989 and would
continue to change in the next seventeen years. There could be a better way to anticipate and
accommodate that change and still provide people with some measure of certainty. It would take
some smart thinking.
Mr. Grimaldi asked Councilor Lundberg for clarification regarding segments in the Plan.
Councilor Lundberg said she said it would either be each area at a time or a certain piece of the
infrastructure. She said the riverfront area had the most potential for development in the near
term. She said it was so expensive and she wanted to break it into pieces.
Mr. Mott said Council would hear another aspect of this which included work being performed
on the residential land supply demand analysis. Part of it was projecting the types of housing
needed, the types of densities and where it would happen from people with a lot of experience.
He discussed the expansion of the City's urban growth boundary and the need to provide
commercial, industrial and residential areas in the City, including Glenwood. Glenwood needed
to be considered in that equation. The residential information should be ready this year.
City of Springfield
Council Work Session Minutes
July 9,2007
Page 5
Mr. Goodwin discussed Option 3 and the storm drainage that would affect the southwestern edge.
Sanitary Sewer could be an issue if the whole area was not done at the same time. The City may
be scrambling for solutions in some areas if not done right at fIrst.
Councilor Woodrow said he appreciated Councilor Lundberg's concern about the time frame. He
discussed the different options. SpringfIeld was responsible for all of Glenwood and needed to
plan for it as a whole. The whole intent was that Glenwood would be changing and needed to be
prepared. He agreed that it needed to be done as expeditiously as possible. He was strongly in
favor of Option 5 and planning ahead.
Councilor Ballew said a Refmement Plan was done and a developer had said it was not a good
plan because of the economics of the area. She could support Option 5, but would like to see
something on a higher level than Option 5, including things such as drainage tracking. It may be
too soon to determine what should be single family residential as opposed to what should
continue to be industrial. She would like to see more of an overall look, rather than the specifIcs.
Councilor Lundberg said flexibility was the operative word. There was a risk when things had to
be changed. She would like to see this outlined in layers.
Councilor Ralston said from a practical standpoint, this would create certainty for a developer.
The reality was that there was already a RefInement Plan which made sense and there wasn't a
lot that needed to be changed. The cost could be on the lower end of what was expected. He said
to do it right, we needed to do it all.
Councilor,Pishioneri said he supported updating the entire Refmement Plan and look at the
whole picture. It allowed for greater involvement with the public and businesses. It added a lot of
good checks and balances. He understood that it would cost more than the other options, but
would need to be done at some point anyway.
Councilor Woodrow said SEDA would be looking at all of Glenwood. SEDA and the City
needed to be in concert regarding this. He agreed that it would be benefIcial to look at it in a
layered format so public works and planning could look at what needed'to be added. Option 5
was the best way to go with a layered look, as long as that didn't impact or hamper public works
or the developer. .
Mayor Leiken asked staffto put together an Option 5 hybrid, in a phased or layered outlook.
Mr. Grimaldi said staff would bring that option back to Council.
2. Review Stakeholder Advisory Committee (SAC) Membership for Franklin Boulevard Study
Proi ect.
Transportation Manager Tom Boyatt presented the staff report on this item. The purpose of the
Franklin Study is to assess the design, alignment, and traffIc operations of Franklin Boulevard
and the Franklin/McVay intersection and to investigate opportunities to improve the condition of
this importarit corridor, both for through traffIc and Glenwood Riverfront re-development. The
project goal is to reach a preferred alternative for Franklin Boulevard improvements through an
open public process, and to adopt the selected alternative as a refInement to TransPlan and the
City of Springfield
Council Work Session Minutes
July 9,2007
Page 6
Glenwood Refmement Plan. The Study is scheduled to take approximately 18 months. The
project team will host a public design charette in early August. Outcomes of this intense design
activity will be presented to Council in work session on September 10, to focus on a discreet set
of alternative for subsequent analysis.
Oregon Land Use Goal 1 - Citizen Involvement, as well as the City's adopted Citizen'
Involvement process, calls for fair, balanced, and transparent public involvement. To meet these
goals, and more specifically to guide a successful project, the Transportation Division seeks to
establish a project Stakeholder Advisory Committee for the Franklin Boulevard Study. The
attached list represents input from focused interviews with project stakeholders as well as
internal staff discussions. Representation from the Springfield Chamber of Commerce is still
being finalized. SAC membership may also evolve over the course of the project as individuals
or organizations select different members to represent their interests. Public involvement costs
are assumed in the approved project budget and consultant contract.
Mr. Boyatt referred to the proposed roster. Staff would meet with the Planning Commission
Tuesday, July 17 for formal approval of the members.
Councilor Ballew asked if another development person should be included that was involved in
construction.
It was noted that one of the listed members was involved in construction.
Mr. Boyatt asked if the group agreed with the proposed list.
Council consensus was to go forward with the list as noted.
ADJOURNMENT
The meeting was adjourned at 6:29 pm.
Minutes Recorder - Amy Sowa
Sidney W. Leiken
Mayor
Attest:
Amy Sowa
City Recorder
City of Springfield
Work Session Meeting
MINUTES OF THE WORK. SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JULY 16,2007
The City of Springfield Council met in a work session in the Library Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, July 16,2007 at 6:07 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie, Ballew, Ralston, Woodrow and
Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff
Towery, City Attorney Joe Leahy, City Attorney Matt Cox, City Recorder Amy Sowa and
members of the staff.
1. Joint Work Session of the City Council and Historic Commission to Discuss the Role of
Historic Preservation in the Revitalization of Downtown.
The following members of the Historic Commission were present: John Tuttle, Kuri Gill, Paula
Guthrie, Tamara Tomblin and Ted Corbin (arrived at ~pproximately 6:30pm).
City Planner and staff liaison to the Historic Commission Kitti Gale presented the staff report on
this item. The Historic Commission is dedicated to the mission of protecting the community's
downtown historic resources. The Commission's adopted goals serve as a framework to fulfill
this mission (Attachment 1). The National Trust for Historic Preservation also offers assistance
in fulfilling this mission by providing compressive strategies that assist local communities in
identifying resources, protecting them through regulations, restoring them, and promoting
compatible infill. With the assistance of a national grant, the Commission has identified 13
historically significant downtown structures that may be eligible (with property owner consent)
for individual listings on the City's Historic Landmark Inventory. The Commission believes that
pursuing protection of these downtown historic resources is consistent with both the National
Trust preservation goals and the City Council goal of "preserving our ~ometown feel as we
grow" .
The Commission agrees that preservation and protection on the Historic Landmark Inventory is
just part of the story. Compatible redevelopment is another important part of preserving our
hometown feel. The Commission recommends creating an inviting downtown atmosphere that
includes attractive window displays, parking areas, compatible infill, building improvements,
street furniture, signs, sidewalks, street lights, and landscaping. As a means toward this goal, the
Commission recommends use of specific downtown design elements and design review
(Attachment 2) like that described in the National Trust for Historic Preservation Main Street
Program. The national program is designed to help communities restore prosperity and vitality
in aging downtowns. The program offers a national network for information, technical
assistance, research, and advocacy.
The Main Street Program approach encompasses work in four distinct areas - Design, Economic
Restructuring, Promotion, and Organization. The Commission would like to strengthen its role
City of Springfield
Council Work Session Minutes
July 16, 2007
Page 2
as an advisory body in the area of downtown design and review by using the Main Street
Program methodology for re-development, which specifically demonstrates how to protect
historic resources while bringing a downtown corridor back to life.
The Historic Commission has three specific goals for downtown. First, the Commission is
pursuing the listing of all 13 historic structures on the Historic Landmark Inventory and some of
the owners may wish to apply for National Register nomination, as well. Second, the
Commission recommends that all remodeling and infill be subject to at least a minimal design
review process m addition to building permits. Third, the Commission recommends specific
standards to implement design elements that will facilitate compatibility with Springfield's
historic resources and restore our "hometown feel" as we grow.
Ms. Gale presented a power point presentation regarding the Historic Commission goals for this
evening's meeting. She noted that Historic Commission member Paula Guthrie had put the
presentation together. The goals were as follows:
. Support the City Council goals of preserving our hometown feel as we grow and
facilitate the redevelopment of Springfield.
. Reconfirm the historical importance of 13 downtown structures.
. Emphasize the need for design review of downtown remodeling and new construction.
. Recommend that all downtown remodeling and new construction be compatible with
Springfield's historic resources in order to foster the hometown feel of our downtown.
. Briefly describe a tool offered by the National Trust for Historic Preservation that could
assist Springfield's approach to revitalizing our downtown commercial district.
Historic Commissioner Kuri Gill discussed the Main Street National Trust Center Program
which she was involved with. She explained the Program and some of the benefits of the
Program, including funding sources. She discussed funding approved by the legislature. Council
asked for information where those funds were coming from, how an entity could qualify for
those funds and how to apply for those funds. She noted the other cities around Oregon that were
involved with this program. The four points of the Main Street approach were design,
organization, promotion and economic distribution. Ms. Gill said the Historical Commission
wanted to promote the structures, but this program encompassed much more than that.
Ms. Gale said it was important to remember that the Commission was 100% in agreement that
this was owner participation. The commission saw its role as advisory and their goal was the
structures in downtown. The Main Street Program tool would be administered through the
Planning Division. The City was currently a member.
Ms. Gale said the Historic Commission involvement regarding design would be to preserve
historic buildings and ensure compatibility in remodeling and infill. There were currently ten
buildings that could qualify on the historic landmark inventory. The fee for a house to get on that
inventory was well over $1000 and the Historic Commission hoped that fee could be reduced.
. She discussed plaques and story plaques that could be purchased and displayed in front of
buildings downtown. The Historic Commission could also assist downtown owners in applying
for a National Register listing. Ms. Gale showed photos of the buildings that were being
considered for the historic landmark inventory and those that were currently on the inventory.
City of Springfield
Council Work Session Minutes
July 16, 2007
Page 3
She showed examples of plaques and storyboards from other cities. She discussed some of the
elements of design standards. Part of the downtown design standards could include lighting,
landscape and furniture, etc.
Ms. Gale said the Commission wanted to acknowledge the value of all buildings and wanted to
be involved in coordinating events with owners. Grants could be available if fees couldn't be
reduced. She said the Historic Commission was not proposing that they do the review, but rather
the City Council with assistance of the planning department and Planning Commission. The
Historic Commission hoped to have open dialogue with the Council, share their goals and go
from there.
Mayor Leiken welcomed Ted Corbin.
Mr. Corbin said because the Washburne District adjoined downtown, he liked to think of
downtown as one of the front doors into the community. He would like to encourage people to
work on downtown and maintain the continuity of the neighborhood. That could encourage
bringing in new businesses. The Historic Commission was another voice with ideas. He noted
that new construction didn't follow the same rules as redevelopment. He would like to have
things that were compatible to the established fabric of design that was already downtown. The
design criteria could be written in broad terms and should be looked at in the sense that it
encouraged development and projects, not hindered it because of another layer of administration
or process to go through. The Commission wanted to be friendly neighbors for this effort.
Mayor Leiken asked Assistant Public Works Director Len Goodwin about the progress on the
Mill Race.
Mr. Goodwin said the project had been stalled due to difficulties to get the Corps to spend the
funding. This year, Mayor Leiken and Bob Keefer, Superintendent from Willamalane Parks, met
with the Corps and gave them the information on the projects. As a result, $100,000 was cleared
through the Corps headquarters to look at design, removal (and possibly relocate) of one of the
bridges downtown and work on other end. The bridge would be removed intact if possible so it
could possibly be used by another agency. It was not structurally sound as a rail bridge, but was
structurally sound for pedestrian traffic. He explained how the Corps matrixed projects and noted
that once we had some of these things accomplished, we would rate even higher on the matrix.
There could be some funds to work on the downtown portion of the Mill Race.
Councilor Pishioneri said he attended last week's Historic Commission meeting and he
appreciated the fact that they accommodated his schedule so he could attend. He felt it was
important for the Council to listen to the Commission in their areas of expertise. He liked the
way the Commission was headed and thinking about downtown with common sense. It was good
to keep the hometown feel going with revitalization and renewal. He wanted to keep the
Commission in the queue of the City's projects.
Councilor Ballew said the Historic Commission had a role in what our downtown would look
like. The time involved in the review process would be a big issue for developers. She was
concerned about how fast the review process could be done.
Councilor Pishioneri said it would run concurrent with the rest of the process.
City of Springfield
Council Work Session Minutes
July 16, 2007
Page 4
Mr. Tuttle said if the ten to twelve buildings discussed earlier did .become designated on the
inventory, the Historic Commission would oversee any work done on those buildings. They
would have to follow historic guidelines. The Historic Commission would just like to be another
set of eyes to look at other buildings, not require specific guidelines. The design review would be ,
concurrent with other steps. The Historic Commission would like to contribute to the process.
Councilor Ballew asked what the advantage was to a property or business owner to be on the
National Register.
Ms. Gale said as things got laid in place, there would be grant money, and those businesses
would qualify for those funds. It could help to get things moving. Some people were willing to
preserve the buildings and a number of people took a lot of pride in those buildings.
, Ms. Toblin said she hoped it was a matter of pride for those owners. Improving the properties'
could attract more people.
Ms. Gill said during the Heritage Conference in May, there was a presentation by Walla Walla,
Washington. In their downtown, they started out by forcing certain issues and charged business
owners for street lighting and streetscape. Building owners complained, but there were a few that
wanted to make their buildings look better. Once a few had set the example, others became
motivated and interested in following suit. She confirmed that the Historic Commissionwould
not be the design review body for downtown, but maybe one Historic Commission member
could be on the review panel. She said a design review could add another layer, but if the
guidelines were clear it could be included in the timeline.
Councilor Ralston said Council had been discussing creating an urban renewal district (URD) in
downtown. He asked if the design standards would be consistent with building codes.
Development Services Director Bill Grile said the development standards would be in the
Development Code, and the review would have to be done in the same 120 days as other criteria,
unless they were just recommendations. Some URD's made money available for facade
improvements in different ways.
There were a number of ways the URD and design standards could compliment each other.
Mayor Leiken said other communities had tom down their buildings downtown and were trying
to look for ways to 'create' a downtown. Springfield already had historic structures and it was
important to have design standards in the downtown core. If a developer was interested in
coming to downtown, and design standards were already established, they would follow them,
especially if they understood they would get a return on their investment. An URD was an added
tool to kick this off. He was very happy the Historic Commission was so engaged and involved.
He discussed the improvements that Roseburg had made to its downtown. Springfield needed to
focus on the opportunities.
Councilor Pishioneri said it would be an advantage to include a Historic Commission member on
the Citizen Advisory Committee (CAC) for review.
City of Springfield
Council Work Session Minutes
July 16, 2007
Page 5
The Mayor and Council thanked the Historic Commission members for their involvement.
2. . Preliminary Overview of Proposed Changes to Springfield's Industrial Pretreatment
Program.
Environmental Services Supervisor Bill Hamann presented the staff report on this item. The
Public Works Environmental Services Division manages an Industrial Pretreatment Program in
accordance with the Federal Clean Water Act and the wastewater discharge permit issued by the
DEQ to Eugene, Springfield and the Metropolitan Wastewater Management Commission
(MWMC). The MWMC provides regional oversight of this program in accordance with the
MWMC intergovernmental agreement. Springfield's authority to operate the Industrial
Pretreatment Program is contained in the Municipal Code Chapter 4: Utilities, Sections 4.002 -
4.094.
The EP A recently changed the federal pretreatment regulations. These changes must be reflected
in the MWMC Model Pretreatment Ordinance, and implemented by the Cities through
modifications to the Municipal Codes, administrative rules and program procedures. The
changes, developed to comply with EP A requirements, are being provided to Council at this time
for information purposes (see Attachment A). The DEQ and the MWMC must approve the
proposed changes prior to formal review by the City Council. The draft program changes must
be submitted to the DEQ by August 30, 2007. Upon DEQ approval of the proposed changes an
opportunity for public input will be provided (including direct notice to Springfield Wastewater
Discharge Permit holders). A formal public hearing and approval process will then be conducted
by MWMC prior to referring resulting proposed Code changes to the Springfield and Eugene
City Councils for review.
Mr. Hamann said staff from Springfield and Eugene worked together to determine what changes
to implement. Staff would be back to Council at a later date to recommend some code changes to
reflect the changes implemented. He said Council could read through the changes at their leisure
and contact Mr. Hamann with any questions.
Mr. Hamann referred to one option as an example of what the staff would be recommending to
implement.
Councilor Wylie asked about the difference between mass limits and concentration limits.
Mr. Hamann explained. He referred to page 6 in the agenda packet which showed the changes
Springfield was recommending compared to other cities in Oregon. The changes would be
submitted to the Oregon Department of Environmental Quality (DEQ) in a packet. Once
approved by the DEQ and the MWMC approved, it would be brought to Council for approval.
Councilor Ballew commended staff for putting this difficult, technical information into an easy
to read format.
Environmental Services Manager Susie Smith discussed the relationship between the MWMC
and the City Council regarding the pretreatment program. The partner jurisdictions gave MWMC
overall policy guidance. Tonight's work session was to allow staffto bring this information to
Councilors in advance of sending it to the DEQ and getting approval from MWMC. When this
City of Springfield
Council Work Session Mmutes
July 16,2007
Page 6
came back to Council, it would be an ordinance with the changes already approved by MWMC.
The City would then need to implement those changes. Council could provide Councilor Ballew
with any input as she was the City Councilor serving as a commissioner on the MWMC. .
Councilor Ralston asked about item number twelve. There was no current business in that
category. He asked why staff was proposing a non-significant category if it was also covered
under the pretreatment program.
Mr. Hamann said there were now two designations in Oregon: significant and non-discharging
industrial category. Oregon was the only state with that designation and it was not defined very
clearly. He explained how this designation was used in this situation.
. Ms. Smith said Eugene and Springfield staff worked hard on this together. They would be
posting the recommended changes to the web and sending notice to regulated industries prior to
the public meetings. .
Councilor Ballew noted that Roseburg didn't make any changes.
Mr. Hamann said each City did not have to choose any of the changes.
Ms. Smith noted that Roseburg's pretreatment was run by a private company.
Councilor Wylie asked if we would be adopting the changes.
Mr. Hamann said some changes were required and soine were optional. If industry came
forward, staff would w?rk with industry regarding any changes. Staff picked the best package
after about fifteen months of study and discussions.
Councilor Wylie asked if the overall impact would be positive for our clean water.
Mr. Hamann said it wouldn't necessarily be worse or better. Most of the changes were
administrative to make things run more smoothly. The positive aspect was that it would give
staff more time to deal with some of the other issues that came forward.
Mayor Leiken said when EP A set these, they made them more broad. The DEQ worked with
each municipality to apply the changes as they fiCHe said staff did a good job. He referred to
Change 5 and was glad it was included for adoption. Technology needed to be in place for water
conservation programs.
Mr. Hamann said this would be submitted to DEQ for approval, but he did not kriow what their
timeline would be for taking action. Once DEQ approved, staff would be back before Council.
Councilor Ballew asked if the DEQ had any opinions on the options.
Mr. Hamann said he wasn't aware of any opinions by the DEQ on the changes.
ADJOURNMENT
City of Springfield
Council Work Session Minutes
July 16, 2007
Page 7
The meeting was adjourned at 7:06 pm.
Minutes Recorder - Amy Sowa
Sidney W. Leiken
Mayor
Attest:
Amy Sowa
City Recorder
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JULY 16,2007
The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, July 16,2007 at 7:11 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie, Ballew, Ralston, Woodrow and
Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery,
City Attorney Joe Leahy, City Attorney Matt Cox, City Recorder Amy Sowa and members of the
staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
SPRINGFIELD UPBEAT
1. Recognition ofK-9 Britt.
Police Chief Jerry Smith gave an introduction for this presentation.
Police Sergeant Rich Charboneau came forward to acknowledge K-9 Britt, along with Officer
Brian Humphreys. K-9 Britt was born August of 1997 in the Czech Republic. Officer Rick Lewis
worked with Britt from December of 2000 to May of 2004. Brian Humphreys worked with Britt
from June of 2004 to May of 2007 when he retired. Britt now lives at home with Brian.
During his years as a police dog with the City of Springfield, Britt was directly responsible for the
capture and arrest of82 suspects and recovered $37,429.00 worth of property. Britt was also a hit
at K-9 demonstrations and competitions as he loved attention, especially from children. His
playful, loving, and loyal demeanor made Britt a pleasure to handle and work with.
Sergeant Charboneau recalled two arrests that K-9 Britt was responsible for. One of the best
things the K-9 department could do is make the public feel they had confidence in the dogs.
Chief Smith presented a plaque to Brian Humphreys for Britt. Heread from the plaque.
2. Trig*Star Acknowledgement- Nick Aldridge, Springfield High SchooL
Mayor Leiken acknowledge Nick Aldridge for his accomplishment in the Trig*Star Competition.
The Trig*Start Program Contest is an annual high school mathematics competition sponsored by
the National Society of Professional Surveyors based on the practical application of
Trigonometry. The program recognizes the best students from high schools throughout the nation.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 2
The purpose of the Trig*Star Program:
. To promote the study of trigonometry in high school and to promote excellence in the
mastery of trigonometry by honoring the individual student who has demonstrated
superior skill among classmates at the High School level.
. To acquaint the high school trigonometry students with the use and practical application
of trigonometry in the surveying profession.
. To build an awareness of surveying as a profession among the mathematically-skilled
high school students, career guidance counselors and high school math teachers.
Nick Aldridge from Springfield High School won the local competition and has completed his
test as the State representative in the national competition. Results of the national competition
will be known sometime after July 19.
Mayor Leiken read from a letter to Nick and presented it to him.
3. Employee Recognition - Brian Barnett, 1 0 Years of Service.
City Manager Gino Grimaldi acknowledged Brian Barnett for his 10 years of service to the City
of Springfield. He noted Mr. Barnett's involvement in a number of projects during his career
with the City and his work with neighbors and citizens. He discussed his involvement in
designing roundabouts in our community.
Brian Barnett thanked the Mayor and Councilor and senior staff for their support.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
1. ,Claims
a., Approval of June 2007, Disbursements for Approval.
2. Minutes
a. June 25, 2007 - Work Session
b. July 2,2007 - Work Session
c. July 2, 2007 - Regular Meeting
3. Resolutions
a. RESOLUTION NO. 07-32 - A RESOLUTION TO ACCEPT PERMIT PROJECT
P30402; MOUNTAINGATE, PHASE 4.
b. RESOLUTION NO. 07-33 - A RESOLUTION TO ACCEPT PERMIT PROJECT
P30490; FILBERT MEADOWS SUBDIVISION.
c. RESOLUTION NO. 07-34 - A RESOLUTION TO ACCEPT PERMIT PROJECT
P30492; GOLDEN EAGLE SUBDIVISION.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 3
d. RESOLUTION NO. 07-35 - A RESOLUTION AUTHORIZING THE CITY
MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING $35.000 AND
APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF
JULY 17, 2007 TO SEPTEMBER 10, 2007 WHILE THE CITY COUNCIL IS IN
RECESS.
4. Ordinances
a. ORDINANCE NO. 6200 - AN ORDINANCE AMENDING THE METRO PLAN
DESIGNATION OF APPROXIMATELY 5.24 ACRES OF LAND, IDENTIFIED AS
LANE COUNTY ASSESSOR'S MAP 17-02-32-00. TAX LOTS 400 AND 402 FROM
LIGHT MEDIUM INDUSTRIAL (LM!), TO COMMERCIAL WITH AN
AUTOMATIC REDESIGNA TION TO THE EAST MAIN REFINEMENT PLAN
FROM LMI TO COMMUNITY COMMERCIAL (CC).
b. ORDINANCE NO. 6201 - AN ORDINANCE AMENDING THE SPRINGFIELD
ZONING MAP BY REZONING APPROXIMATELY 5.24 ACRES OF LAND
IDENTIFIED AS LANE COUNTY ASSESSOR'S MAP 17-02-32-00, TAX LOTS 400
AND 402. FROM LIGHT MEDIUM INDUSTRIAL (LM!) TO COMMUNITY
COMMERCIAL (CC).
c. ORDINANCE NO. 6202 - AN ORDINANCE AMENDING SECTIONS 26.030, 26.050
(INCLUDING TABLE 26-1) AND 26.070 OF ARTICLE 26 "HD HILLSIDE
DEVELOPMENT OVERLAY DISTRICT" OF THE SPRINGFIELD DEVELOPMENT
CODE TO EXPAND THE APPLICATION OF "DENSITY TRANSFER" TO MAKE
MORE EFFICIENT USE OF REMAINING BUILDABLE RESIDENTIAL LANDS;
REQUIRING DEVELOPERS TO PAY FOR PEER REVIEW OF TECHNICAL
. STUDIES REQUIRED FOR HILLSIDE DEVELOPMENT; AND ADOPTING A
SEVERABILITY CLAUSE.
5. Other Routine Matters
a. Accept the Bid from Farwest Truck Center for Purchase of One (1) Dump Truck in the
Amount of $86,490.
b. Approval of the Endorsement of OLCC Liquor License for Aiyara Thai Cafe, Located at
1010-1012 Harlow Road, Springfield, Oregon.
c. Ratify an Agreement with the International Association of Fire Fighters (IAFF)
Bargaining Unit.
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Annexation of Certain Territory to the City of Springfield and Extra-Territorial Extension of
Sewer Services. Betty Trotter Owner, File'Number LRP2006-00007.
RESOLUTION NO. 07-36 - A RESOLUTION INITIATING ANNEXATION OF
CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD INCLUDING EXTRA-
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 4
TERRITORIAL EXTENSION OF SANITARY SEWER SERVICE TO THE SUBJECT
SITE AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT
BOUNDARY COMMISSION APPROVE THE ANNEXATION BY EXPEDITED
PROCESS.
Planning Supervisor Jim Donovan presented the staff report on this item. The applicant/owner has
requested annexation of 0.45 acres of property located at 835 Anderson Lane in west Springfield.
The property is within the UGB and is adjacent to the Springfield City Limits along its northerly
boundary. The purpose of the annexation is to allow the partition and development of two
additional single family residential lots. Annexation is required to partition the property to urban
densities.
The City Council is authorized by ORS 1 99.490(2)(a)(B) to initiate annexation upon receiving
consent in writing from a majority of the electors registered in the territory to be annexed and the
owners of more than half of the land to be annexed. Consent from the property owner has been
given, and there are no registered voters residing at the site. The City must also ensure a
minimum range of key urban services including but not limited to police, fire protection, library,
parks and recreation, storm sewers, sanitary sewer and schools. Street, storm and sanitary sewer
facilities are available on an interim basis. The immediate provision of sanitary sewer service to
the subject site requires extra-territorial extension across an un-annexed length of Anderson Lane
as shown in Attachment 2. The applicant's participation in future sanitary, storm and local street
improvement projects is required through the attached Annexation Agreement. The attached
Resolution authorizes the City Manager to sign the Annexation Agreement negotiated with the
applicant.
The City Council Resolution, if approved, will be forwarded to the Lane County Local
Government Boundary Commission. The owner is requesting the Expedited Annexation
procedure through the Boundary Commission in order to proceed as quickly as possible with the
partition process.
Mr. Donovan said the property owner was in support of this annexation and was present in the
audience.
Councilor Ballew said the map made it difficult to tell that this property abutted city limits.
Mr. Donovan agreed it was difficult to tell. He referred to Attachment 1-2, which showed this
property as it abutted city limits. He explained how city limits abutted the property.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT RESOLUTION NO. 07-36. THE MOTION PASSED WITH A
VOTE OR 6 FOR AND 0 AGAINST.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 5
2. Public Hearing on 2007 Justice Assistance Grant.
Senior Management Analyst with the Springfield Police Department, Mike Harman, presented
the staff report on this item. The City of Springfield is eligible to receive $33,059 in federal funds
from the 2007 Justice Assistance Grant. The funds may generally be used for any purpose
relating to the criminal justice system, excluding construction projects and security projects.
No match funding is required, however, grant funds may not supplant general fund resources.
The recommendation is to use the 2007 funds toward four specific areas as follows:
1. Contractual costs 6fthe Public Safety Coordinating Council
(anticipated contract $18,166).
2. Support for N.{unicipal Court programs ($3,000).
3. Support for Police Crime Prevention programs ($2,000).
4. Specialized Police Equipment ($9,893).
The purpose of the public hearing is to solicit further suggestions from the community for
possibilities to expend these funds. This public hearing is a requirement of the grant application
process. No additional action is required by the Council.
Councilor Ballew asked what was included in specialized police equipment.
, ,
Mr. Harman said that was a general category for any kind of specialized equipment used by the
Police Department. In the past, the grant funds had been used to purchase digital recording
equipment and articulated furniture for those at a desk for many hours at a stretch.
Councilor Ballew asked if it would be appropriate for personalized tasers.
Mr; Harman said that could be possible. The Police Department was considering using those
funds for specialized equipment in the new facility.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public heari~g.
NO ACTION REQUESTED.
3. Used Merchandise Dealer Ordinance - Automated Reporting Requirement.
ORDINANCE NO.4 - AN ORDINANCE AMENDING ARTICLE 7 OF THE
SPRINGFIELD MUNICIPAL CODE REPEALING EXISTING SECTIONS 7.100. 7.102,
7.104. 7.106. 7.108 AND ADDING SECTIONS 7.100. 7.102. 7.104. 7.106, 7.108. 7.110
AND 7.112 (FIRST READING).
Police Captain Rick LeWIS presented the staff report on this item., Eugene, Springfield and Lane
County initiated an automated reporting pilot project in Octob-er, 2002 with voluntary
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 6
participation of several secondhand stores in Eugene, Springfield and unincorporated Lane
County.
During the development of the draft ordinance, the participating law enforcement agencies met
with secondhand store owners and managers for feedback on the proposed ordinance. There has
been a mixed review from the dealers who are concerned about the additional costs to their
businesses for implementing the program as well as a preferred vendor. Council has received
correspondence from second hand business dealers expressing their concerns on the matter.
Council heard from a number of business owners affected by a proposed ordinance that would
require Used Merchandise dealers to comply with an automated reporting system. Since the
April 3, 2006 work session on this matter, the City of Eugene and Lane County have adopted
ordinances requiring dealers to comply with automated reporting.
The proposed process for implementing and operating the automated reporting system would be
administered by the Eugene Police Department. The actual cost ($20,200) of automated reporting
would be borne by the regulated secondhand stores, using a fee schedule based on the number of
annual secondhand dealer transactions. It is anticipated that the annual cost to the individual
secondhand store would range between $200-$700 per year.
In the ev~nt that BWI receives the bid from an RFP issued by the City of Portland, we have been
advised that the local automated program will be permitted to interface with the Portland data
base.
At the March 5,2007 work session, Council directed the ordinance to move forward for a public
hemin?
Captain Lewis said there were several concerns by some of the Second Hand Dealers. The first
issue with businesses was the cost. He explained the average cost per business of $200-$700 per
year per business. He said it was dependent on the number of transactions of the individual shop.
The cost for hardware, computer, phone lines, and internet service was also a concern. Shop
owners were also concerned that the cost would increase before the contract ran out. He noted
that this would be administered through the City of Eugene. Another concern was that BWI was a
Canadian firm. It had been suggested to wait until Portland went online. Portland did send out a
Request for Proposals (RFP) and granted that RFP to BWI. Their system would be set up
differently, however, as BWI would create software for Portland to run their own program. The
City of Eugene and Lane County passed similar ordinances to the proposed ordinance before
Council. Springfield included collectable coins and moneys and Eugene and Lane County did not.
Detective George Crolly with the Springfield Police Department, gave further information on this
issue. He said he had been with the Springfield Police Department for about nine years and had
recently assumed a position that dealt with pawn shops and stolen property. He said he recently
met with Detective Randy Berger at the Eugene Police Department to go over how the BWI
system worked. Eugene had a smooth transition with the pawn shops when it was implemented.
Eugene had recovered a substantial amount of property through the system that had been stolen,
and had been successful in tracking the criminals that brought in the items. The system was a
helpful investigative tool with several search engines available. He described some of the search
engine capabilities. He also noted that some businesses had monitors mounted on their personal
computer to take photos of customers. This system benefited the police allowing them to identify
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 7 .
who brought in the property. It also benefited the shop in allowing them to know who they were
dealing with. He said it also benefited the citizens, police department and shop owners by the
efficiency of data entry and tracking items sold. It enabled information sharing between all
agencies. Detective Crolly said there were alerts in the system that allowed police officers to enter
details, including the name, of criminals into the system. If a transaction occurred on that person,
an alert could be sent to the police officer's pager, cell phone or email.This allowed for a quick
response to the shop which benefited the shop owner and police officers.
Councilor Pishioneri asked if Detective Crolly anticipated a decrease in the amount of time spent
on cases once this system was in place, and making their work more efficient.
Detective Crolly said he did anticipate that efficiency with the rapid search capabilities rather
than going through paper documents.
Councilor Pishioneri asked if the time savings was, figured into this proposal.
Chief Smith said the time considered in the ordinance was the time spent picking up slips and
entering data.
Councilor Wylie asked if the shops were capable of issuing an alert if stolen property showed up.
Detective Crolly said that capability was also available, as well as shops entering information on
a problem customer that could be sent out to other dealers.
Councilor Wylie asked if there was a capability of sidestepping this program.
Detective Crolly said it could be a possibility.
Councilor Ballew said she had read that the State was interested in an integrated statewide
system. She asked when that might occur.
Chief Smith said there had been discussions, but no efforts towards making that happen.
Councilor Ballew asked if there was any auditing to be sure all items were being reported.
Detective Crolly said BWI maintained the program, including auditing.
Chief Smith said they only knew if someone wasn't reporting something if they were told. That
had occurred in the past.
Detective Crolly said it would still be important to maintain a human element and good
relationships with the businesses.
Councilor Ralston asked if there were penalties for not reporting.
Detective Crolly said Eugene had penalties, but he hadn't yet studied the ordinance in
Springfield.
Chief Smith said the ordinance had a penalty clause near the end.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 8
Councilor Lundberg said part of her wanted to defend the industry that had second hand shops.
The businesses were not made up of criminals. Receiving stolen items cost the business money.
She was in support of electronic reporting because of the time it would save. There were
criminals in any business. She said implementation should be done rapidly, but it would be an
additional cost. She referred to the time frame for the shop owners to enter information on the
items. She would like to make it convenient for data entry. She asked what Eugene was doing.
Detective Crolly said it was a 12-hour reporting requirement for data entry. Most shop owners
used it immediately as it worked as an inventory tracking system. He also agreed that the
businesses were upstanding. The business owners wanted to find the criminals as much as the
Police did.
Councilor Pishioneri said the pawn brokers and dealers were very honest. He felt that the real
time reporting would save the businesses from potential loss if the item was discovered stolen.
Detective Crolly agreed. Councilor Pishioneri said this system could protect the business owner
as well, and would add a lot of integrity industry-wide.
Mayor Leiken opened the public hearing.
1. O.B. Biggs. Best Cash. 1840 Main Street. Springfield. OR. Mr. Biggs said he had a couple of
problems with the ordinance the way it was written. He referred to page 4, section (4)
Reporting Fees. He felt that any associated fees or costs should be incorporated into a Second
Hand Dealer's License Fee. That license fee would cover all costs. He also referred to page 5,
section (6)(b). He felt that six months was too long to keep something on hold upon police
request. Thirty days was a fair amount of time and if the police needed more time, they could
ask the dealers to hold it longer. He referred to page 4, section (2) and page 6, Section 7.106
regarding alternate recording requirements. He said that was what the dealers were doing now
with paper. The ordinance seemed to indicate that dealers had a choice on how to record the
information. He said he was in favor of electronic reporting and it should have been done
years ago. For about three years, he had been involved in this process. During that time, he
had been watching BWI and LEADS Online, two electronic reporting firms. During that
time, BWI had grown very little and had very few U.S. jurisdictions, most were in Canada.
LEADS Online had more than doubled the number of jurisdictions to over 600, including .
Medford, Jackson County and many in California and Washington. He questioned why nearly
all U.S. jurisdictions that had gone to electronic reporting had signed on with LEADS Online
if BWI was the best choice.
o
2. Gerald Upshaw. ACE Buvers. 195 South 14th Street. Springfield. OR. Mr. Upshaw said he
had serit the Mayor and Council information. The latest included comparisons on the current
pawn statute. At the end oflast year, the State mandated that Pawn Shops become a licensed
Pawn Shop or close down. In doing so, it cut the shop's revenue considerably. For the year of
2007, if the shops had to pay the fee for BWI, the cost of doing business would be sixteen
hundred percent higher than the previous year. Prior to 2007, they paid $90 for the City
license. This year, they would pay $1000 for the State license and inspections, $700 for the
BWI system, plus the additional $90 for the City license. That was quite a hit on businesses.
When they ran as a consignment shop, they regulated themselves. He referenced the question
about the businesses being audited and said the State's Department of Consumer and
Business Services would be taking care of that. He questioned how much actual hard copy
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 9
information they had on how well the BWI system was going in Eugene with all the pawn
shops reporting. Prior to last month, there were no licensed pawn shops in Eugene. The only
one licensed in Eugene, was now in Glenwood, and under the County jurisdiction. Sheriff
Burger talked to the Commissioners about this charge and the Commissioners would be
picking up the cost of those in the County's jurisdiction going into BWI. He would like
Council to look at the conflict and make sure they had hard copy on how well this was going.
Currently, they had a twelve hour delay to report, so the police wouldn't be able to arrest the
person at the time they were selling something.
Mayor Leiken closed the public hearing.
Mayor Leiken asked about the 'not to exceed 180 days' clause for holding certain items. He said
180 days seemed like a long time. He asked Chief Smith to comment.
Chief Smith said the 180 days gave more latitude for the investigator. The reality was that if they
could identify property as stolen, the police would seize it immediately. There could be times that
police believed something may be stolen and would like more time to look into the crimes. He
felt that 180 days was the exception to rule.
Councilor Lundberg asked if it could be a shorter period oftime, with a provision that police
could request additional time if needed for an investigation. Most of it would be determined
quickly. The business would be holding storage for the Police Department. She would like some
certainty for the businesses.
Chief Smith said if police was going to put a hold on it for 180 days, it was a serious case. He
said the 180 days was an outside exception to the rule. If police knew an item was stolen, it
wouldn't take long for them to take care of it.
Councilor Ballew asked how frequently the 180 day provision would have been used in his
expenence.
Chief Smith said he couldn't remember a time in his career that they had asked a pawnshop to
hold an item for 180 days.
Councilor Ballew said it would only occur if they were asked specifically to hold a specific item.
Mr. Leahy asked Chief Smith if language could be added that said an item "shall be held 90 days
provided, however, this period may be extended up to 180 days at the request of the Police
Department". Someone would have to monitor it at 90 days.
Chief Smith said that could work.
Councilor Pishioneri s~id he was not comfortable making that change. He said 180 days was
reasonable and had not been abused.
Councilor Woodrow asked if it would be possible to include the fee in the pawnbroker's license.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 10
Chief Smith said it could be possible. It would mean that each year, as the City of Eugene and
BWI figured out what the cost would be, the license fees would be changed in the City of
Springfield to accommodate that fee.
Chief Smith responded to a couple of questions brought forward by those testifying. He said in
regard to alternative reporting, it was for dealers that dealt with less than ten transactions a month.
He said it was noted on page 4 of the ordinance.
Councilor Ralston asked why we chose BWI instead of LEADS Online.
Chief Smith said there were over 13,000 police jurisdictions in the u.s. and LEADS Online
serviced a very small percentage of those. BWI served an even smaller percentage of those
jurisdictions. Springfield Police looked at LEADS Online, but it didn't interface with the regional
records management system, so the entries would have to be duplicated into the system. It was
not as good a product for the Springfield area purposes.
Councilor Ballew asked if this ordinance was the same as the one in Eugene.
Chief Smith said it was the same, except that Springfield had added an inclusion requiring
electronic reporting of collectible coins and jewelry. . I .
NO ACTION REQUESTED. FIRST READING ONLY.
BUSINESS FROM THE AUDIENCE
1. Robert Schroeter. Comcast. 2897 Chad Drive. Eugene. OR. Mr. Schroeter, Director of
Government Affairs for Comcast, discussed some of the provisions on the
telecommunications ordinance. He said he appreciated the opportunity to work with
Springfield staff. The major provisions of difference in the proposal before Council had to do
with the possibility that this housekeeping measure could be interpreted as affecting any
existing franchises or contracts that the City had with particular providers. Mr. Goodwin
drafted some language to address that issue which was acceptable. There were a couple of
other areas that raised concerns and were grounds for further discussion. At the work session,
the Mayor said it was time for Springfield tohave discussions with businesses on how things
might affect them. Mr. Schroeter's concern related to high speed internet, which was
encompassed in the definition oftelecommunications, and noted that the Federal
Communications Commission's decision would exempt that. He also discussed IP enabled
voice. There was discussion from Mr. Goodwin in the Council Briefmg Memorandum in the
agenda packet, that the FCC had taken IP voice under their jurisdiction, and had not made a
determination. Until that determination was made or as communications continued with the
City and other providers, they hoped to come back to Council with an agreed upon approach
or the FCC decision. There were provisions within the ordinance to provide for an application
fee set by Council on an annual basis. Comcast provided approximately $400,000 per year to
the City in franchise fees. To put fees on top of that was excessive and not directly related to
maintenance. They would suggest an allowance for deductibility on other fees.
2. Leslie Markham, 542 South 4th Street. Springfield. OR. Ms. Markham noted the tragic death
of a four year old little boy that had contact with fireworks. She said it was time to consider a
ban on the sale and use of fireworks in Springfield. July 4 was no longer a celebration, but
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 11
was now a traumatic time for many residents. There.were approximately three weeks of
incessant explosions, noise, chaos and people fearing injury for themselves and their homes.
She felt there could be a safe 4th of July with public events, such as that at Island Park. Last
year, children 10-14 years of age had the highest injury rate for fireworks related injuries.
There were 283 fires in Oregon in 2006 as a result of fireworks, an increase of 46 percent
from 2005, causing more than $lM in damage. Eighty-five of these fires occurred between
June 1 and July 31. Sparklers were associated with more than half of the estimated injuries of
children under the age of 5. Children were often curious and excited about fireworks, which
increased their chance of being injured. The use of fireworks in our community puts an added
strain on Police and Fire and Life Safety (F&LS). Ms. Markham had the fireworks log from
the Springfield Police Department and noted that between June 18 and July 10 there were 189
fireworks related calls to Springfield Police. Between July 1 and July 11, there were 37 calls
responded to by a patrol officer. There were fifty-two cities in Washington that had already
banned fireworks and more cities were coming on board.
3. John Brown. 101 East Broadwav. Eugene. OR. Mr. Brown spoke on two ofthe Council
Goals: #2 - Utilizing resources efficiently and effectively to meet citizen needs for core
services; and #7 - Partner with citizens and other public agencies to leverage resources. He
spoke regarding SDC credits and creating an SDC credit bank. One of his clients had a
number of SDC credits, some that couldn't be used. This client asked what they could do
with the credits and he suggested donating them to a non-profit or agency that could use
them. There would be no net loss to the community or added burden to the tax payers, and yet
a savings to that entity for more beneficial uses. He asked that over the summer break,
Council direct staff to explore the pros and cons of such a bank. Hopefully, it could be a win-
win. The Council would determine who would receive the credits from the bank. Recipients
could include non-profit agencies, economic development or anyone else in need. There
could be a small administrative fee charged to manage this bank. He felt this concept merited
further consideration.
4. Jack Roberts. 2330 Park Road Drive. Eugene. OR. Mr. Roberts said he was speaking in
support of John Brown's suggestion of creating an SDC bank. This idea preserved the
integrity of the SDC system. People had credits they would not be using and this would give
them an opportunity to donate them to this bank maintained by the City. The use of those
funds would be at the Council's discretion. He recommended using part of those credits for .
economic development as another tool to bring businesses in to Springfield. It would
encourage the types of developments, both in terms of social service non-profits and
economic development. It would be a tool for Springfield and would still maintain the
integrity of the system. He said he spoke with Community Development Manager John
Tamulonis who mentioned there would be some review on SDC's in the near term. He would
ask Council to direct staffto consider this bank a part of that review. This would be another
example of how Springfield was on the cutting edge and could set up a pilot for the rest of the
state.
5. C.W. Walker. 1225 Lawrence. Eugene, OR. Mr. Walker said he was herein support of the
City of Springfield investigating and working towards an opportunity to use SDC credits. To
be able to use these credits toward economic development and non-profits at the City's
discretion and in compliance with a dedicated policy set up by the City of Springfield, would
be a great benefit to the City of Springfield. It would also be a benefit to those companies or
non-profits that were looking forward to developing and improving the City of Springfield.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 12
He looked forward to working with the City on this and helping with his experience on the
use of the SDC credits.
Mayor Leiken thanked Mr. Brown and Mr. Walker for notifying him ahead of time that they
would be speaking on this topic. He also thanked Mr. Roberts for his testimony. The Mayor asked
Council for their thoughts on this request.
Councilor Woodrow.said he would like to see staff bring something to Council.
Councilor Ralston said he liked the idea and would like to know if there was an actual cost to the
City.
Councilor Pishioneri agreed it was a great idea and worth exploring. It could help with downtown
redevelopment.
Councilor Lundberg said the State had a tax credit program that non-profits could use; She asked.
that staff get that information regarding certain requirements and how tax credits could be used.
She would like information on the parameters of who might qualify and how the credits could be
used. .
Mayor Leiken thanked Ms. Markham for her testimony and asked Chief Smith to provide her
with additional information. He said he wasn't sure it was something the City should do or if it
was something that should be done by the State. Mayor Leiken appreciated her comments.
Councilor Ralston said the death of the young boy due to fireworks was a tragic accident. He said
it was hard to believe that a fire like that could be started with legal fireworks.
. Councilor Pishioneri said legal fireworks could start such a fire.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS.
Mr. Towery noted that in addition to the five items included in the Correspondence and Petitions,
two additional items were received and placed at Council places.
Mr. Leahy said the B Street information was submitted after the public record closed. He asked
Council not to review that before making their decision on the B Street vacation because it was
received after the public record closed.
1. Correspondence from Peter Ferris, Lobbyist for Oregon Manufactured Homeowners United
Regarding HB2735. (See attached staff response.)
2. Correspondence fromLeslie Markham, 542 South 4th Street, Springfield, Oregon Regarding
Fireworks in Springfield.
3. Correspondence from O.B. Biggs, Best Cash, 1840 Main Street, Springfield, Oregon
Regarding the Second Hand Dealer Ordinance.
4. Correspondence from Jeff Thurn, North Star Coin and Jewelry, 643 Main Street, Springfield,
Oregon Regarding the Second Hand Dealer Ordinance.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 13
5. Correspondence from: Don and Mary Jo Moloney, 922 B Street, Springfield, Oregon
Regarding the B Street Closure (this letter was not received during the period the record was
open, so it is not included in the packet for this item.)
IT WAS MOVED BY COUNCU,OR LUNDBERG WITH A SECOND BY COUNCU,OR
WOODROW TO ACCEPT CORRESPONDENCE FOR FU,ING. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BIDS
ORDINANCES
1. Telecommunications Ordinance Update.
ORDINANCE NO. 6203 - AN ORDINANCE AMENDING ARTICLE 4 OF THE
. SPRINGFIELD MuNICIPAL CODE TO PROVIDE FOR LICENSING OF UTILITIES.
AMENDING SECTIONS 4.600. 4.602, 4.604, 4.608. 4.610. 4.612. 4.614. 4.616. 4.618.
4.620.4.622,4.624,4.700.4.702,4.704,4.706. 4.708.4.710.4.712.4.714 AND 4.716.
DELETING SECTIONS 4.626 AND 4.628, AND SETTING AN EFFECTIVE DATE.
Assistant Public Works Director Len Goodwin presented the staff report on this item. The City's
current telecommunications ordinance, which reverted to its 1997 form when the Utility Tax was
repealed, is in need of updating. In addition, it is appropriate to modify the ordinance to account
for the recent decision of the Federal Communications decision on franchising of competitive
cable television providers.
It is timely to make housekeeping revisions to the City's telecommunications ordinance to assure
that it continues to comply with recent interpretations of Section 253 of the Telecommunications
Act of 1996. In addition, it is timely to modify the ordinance to accommodate the actions of the
Federal Communications Commission in providing alternative cable television providers an
accelerated path to access to public rights of way to provide their services. At the public hearing
on June 18, a representative of Comcast testified and was granted leave to submit additional
. comments in writing. Those comments, as well as comments received from Qwest
Communications, and a staff response to each set of comments are attached. In light of these
comments, a second version of the proposed ordinance has been prepared. This Alternative Draft
Ordinance makes ONLY the minimum changes necessary to conform the City's Code to what we
understand to be the current state of the law and is presented in legislative format to make it
easier to see the changes propose1.
Mr. Goodwin noted that Mr. Schroeter from Comcast met with staff and a representative from
Qwest also met with staff to review details. The Council Briefmg Memorandum included in the
agenda packet outlined changes made as a result of those discussions. The people from Qwest
pointed out a technical error in the ordinance. As it was written, it excluded from gross revenue
wholesale transactions, specifically for electricity and gas. It was intended to exclude all
wholesale transactions and the ordinance had been corrected to reflect that. In addition, Qwest
raised questions about section 4.608 (4) which related specifically to the provision of cable
television services. That provided that an alternative cable television provider would have to file,
and comply with, a plan to serve all residential customers in the community within a reasonable
time. Qwest pointed out that was a practical impossibility. There was no reason to believe there
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 14
was a market for a fifty percent split between the current provider and a new provider. An
alternative formula was created to allow them to build up their service over a period of time under
an agreed upon formula plan between the City and Qwest. Staff made a modification to the
ordinance to make that possible.
Mr. Goodwin said that Comcast expressed concern about whether or not this ordinance would
affect the existing franchise. Staff modified the language to make it clear that the provisions in
this ordinance did not change existing contracts the City had with Comcast or any other provider.
Comcast also raised concerns about the fees imposed. They feltthe fees in general were excessive
and also suggested there should not be an additional license fee for those companies that already .
had a license fee. He said the fee for the original license was $1200.00, the annual fee was fixed
at $600, which represented about six hours of work for a license and a little over three hours work
for an annual renewal. Staff spends about four times that on these processes and did not feel these
fees were unreasonable. Mr. Goodwin said he would encourage Council to continue them as they
were by providing an additional license and fees as additional services were provided. At the
public hearing, questions were asked regarding the absolute minimum required to meet the recent
court rulings and the Telecommunications Act of 1996. Appendix F included in the agenda
packet included an ordinance that just met the minimum requirements to make sure the City was
in compliance with the law. Staff did not recommend that Council adopt that ordinance, but rather
the other ordinance with changes following conversations with Comcast and Qwest. There was
still an issue between the City and Comcast regarding the treatment of Com cast ' s digital voice
service. Federal Communications Commission (FCC) had made no decision about what sort of
service that was and in staffs opinion, if a company was using right-of-way, the City had the
right to regulate that service and collect a fee for using the right-of-way. Staff felt that right
existed whether or not the new ordinance passed. He explained.
Councilor Woodrow disclosed that he had some dealings with Comcast over the past month or so
that benefited his service with Comcast,but that would not affect his decision.
Mayor Leiken thanked Mr. Goodwin for working with Comcast and Qwest. He said the ongoing
dialogue with Comcast and other telecommunications that did business in Springfield would be
important as the government made additional rulings. It was important to continue that
communication and partnership.
. Councilor Lundberg said the Federal and State government would do all they could to get their
fair share or to regulate cities. The telecommunications businesses were there to make a profit and
the City was there to tax that profit. It was the City's job to watch when revenues increased
because it was City right-of-way. It would most likely come back to the City because it did
involve FCC rules and the City wasn't the final say. Everyone had done a good job trying to work
together.
City Attorney Joe Leahy noted that the benefit received by Councilor Woodrow from Comcast
had been as a private citizen and had nothing to do with his position as a Councilor.
Councilor Woodrow said that was correct.
Councilor Wylie asked for clarification on the two ordinances.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 15
Mr. Grimaldi said the second ordinance was the alternative. Staff was presenting the original
ordinance.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCU,OR
WOODROW TO ADOPT ORDINANCE NO. 6203 THE MOTION PASSED WTH A
VOTE OF 6 FOR AND 0 AGAINST.
2. Vacation of One Block Segment ofB Street Public Right-of-Way between 4th Street and
Pioneer Parkway East, Case No. LRP2007-000l9.
ORDINANCE NO.6 - AN ORDINANCE VACATING A 66 FOOT WIDE BY 264 FOOT
LONG PORTION OF PUBLIC RIGHT-OF-WAY SHOWN IN BOOK 1. PAGE 1 OF PLAT
RECORDS OF LANE COUNTY. OREGON. DATED APRIL 5. 1872.
City Planner Andy Limbird presented the staff report on this item. On July 2,2007, City Council
conducted a public hearing on a request to vacate public right-of-way for the segment ofB Street
between 4th Street and Pioneer Parkway East. The vacation is intended to facilitate development
of a secure police parking lot and ancillary building serving the Springfield Justice Center. The
written record for public hearing written submittals was held open to 5pm on July 9, 2007. Three
submittals were received during the extended written record period: two in favor and one
opposed. Staff prepared responses to the letters received. He noted that Attachment 1, the
recommendation from the Planning Commission, was inadvertently omitted from the Council
packet. Copies were provided to the Council and had already been included in the record and the
first reading. Also at the public hearing, Mr. Scott Olsen testified in opposition to the proposed
vacation and requested that a series of land use actions and other preparation of Justice Center,
including the functional planning and the bond measure, were provided in the public record.
Materials had been included and copied and were present at tonight's meeting. The bulk of that
was the land use actions that had been taken to this point.
The subject right-of-way is a 66-foot wide by 264-foot long segment of public street running east-
west along the northern edge of the existing police and courts parking lot. The City owns all
abutting tax lots that have frontage on the public right-of-way proposed for vacation. The
Planning Commission held a Public Hearing on June 5 and 19,2007, and adopted a
recommendation in support of the proposed vacation at the Public Hearing meeting on June 19,
2007. City Council held a public hearing and conducted a first reading of the vacation ordinance
at the regular meeting on July 2,2007.
Staff recommended that Council provide direction to staff and staff would provide findings either
in support or against the proposed vacation ordinance. Those fmdings would be brought back to
Council on September 17 for formal action.
Councilor Ballew asked if the file in front of Mr. Limbird included any duplicate documents or
just originals documents for this vacation.
Mr. Limbird said most of it was single copies. There were a number of submittals that had been
given to the Planning Commission and since the public hearing was opened on July 2 there had
been additional written testimony.
City of Springfield
Council Regular Meeting Minutes
July 16,2007
Page 16
Councilor Ballew said she had submitted written testimony to the Planning Commission meeting
and did not see it in her packet. .
Mr. Limbird said he had not seen that document.
Councilor Ballew said she had provided it before the end of the Planning Commission meeting.
Mr. Leahy asked if Councilor Ballew had an additional copy of that document.
Councilor Ballew said she could run it off of her computer.
Mr. Leahy said they would provide it in the record once received.
Councilor Woodrow asked if Council was in favor of staff providing fmdings in favor or against.
Councilor Ralston said he would prefer to take action now rather than waiting until September.
Mr. Leahy said the site plan that Council approved allowed the project to go forward either way.
It was the recommendation of the applicant that B Street be vacated, but if it was not vacated, the
project would still go forward. If Councilor Ballew had any recollection of what she had in the
letter, he asked that she provide those comments now, followed by the letter.
Councilor Woodrow said he believed he saw that letter in one of the fIrst public hearings.
Councilor Ballew said one point in her letter was that a parking lot and storage facility didn't
. outweigh the benefit to the public of an open public street for connectivity purposes.
Following an informational polling, it was noted that 4 were in favor and 2 opposed to the
vacation ofB Street. Staff would provide findings in favor.
Mr. Leahy reminded Council they could change their mind on September 17 if they chose.
Councilor Ballew said she also noted in her letter that 1100 people being diverted out of their
destination point was not a good public policy and it interfered with connectivity.
3. International Fire Code Adoption, 2006 Edition.
ORDINANCE NO. 6204 - AN ORDINANCE ADOPTING A FIRE CODE FOR THE CITY
OF SPRINGFIELD BY ADOPTING. AMENDING. AND ADDING ARTICLES TO THE
STATE OF OREGON 2007 FIRE CODE AMENDMENTS REGULATING AND
GOVERNING THE SAFEGUARDING OF LIFE AND PROPERTY FROM FIRE AND
. EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF
HAZARDOUS SUBSTANCES. MATERIAL AND DEVICES. AND FROM CONDITIONS
HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND
PREMISES AS HEREIN PROVIDED: PROVIDING FOR THE ISSUANCE OF PERMITS
AND COLLECTION OF FEES THEREFORE: AND. EACH AND ALL OF THE
REGULATIONS. PROVISIONS. PENALTIES, CONDITIONS IN THE CITY OF
SPRINGFIELD. REPEALING ORDINANCE NO. 6098 ADOPTED OCTOBER 18. 2004.
. OF THE CITY OF SPRINGFIELD. AND DECLARING AN EMERGENCY.
City of Springfield
Council Regular Meeting Minutes .
July 16, 2007
Page 17
Fire Marshal Al Gerard presented the ~taffreport on this item. The Department of Fire & Life
Safety is currently enforcing the 2004 Edition of the International Fire Code with Oregon
Amendments. The Fire Code adopted by the city must be consistent with State Fire Protection
Statutes, and equal to or more stringent than the Fire Code promulgated by the State Fire Marshal.
The State Fire Marshal has adopted the 2006 Edition of the International Fire Code with an
effective date of April 1, 2007.
Adoption of the 2006 Edition of the International Fire Code with Amendments will enable the
Department of Fire & Life.Safety to provide a high level of fire safety protection within the City. .
This is an emergency adoption in that this Ordinance shall take effect immediately upon its
adoption by the Council and approval by the Mayor so that the City of Springfield Fire Code is
compliant with the State of Oregon 2007 Fire Code Amendments which became effective April 1,
2007. .
Replacement of International Fire Code books have totaled approximately $1725 spent out of the
06-07 budget.
Items to Note:
- 2007 NFP A 10 Fire Extinguisher Standard has changed from allowing an
owner/occupant to provide annual serving of the fIre extinguisher to requiring fIre
extinguishers to be serviced by a trained certified person.
-Excessive False Automatic Fire Alarm Activations are subject to citations under.
provision 109.3.1 of the Fire Code.
- Failure to comply with fire code regulations within the Springfield Urban Growth
Boundary will be pursued through Circuit Court in areas outside the city limits.
- Vegetation capable of being ignited and hazardous to protected property of another will
require a fuel break.
Councilor Pishioneri said page 1, 105.6.c. referred to fIreworks retail sales permits. He then
referred to page 2, 105.6.14 which also referenced a permit for explosives, which could includ~
fireworks. He asked if fIreworks sales would be required to get two permits.
Mr. Gerard said the retail sales referred to in 105.6.c was the retail sales to the general public.
Section 105.6.14 allowed a business to create fIreworks. There would not be double permitting. It
was written from the State fire code. Springfield Fire and Life Safety would never intend by
policy to double charge. He said that could be dropped if it caused confusion. It was at the Fire
Marshal's discretion.
Councilor Pishioneri referred to Page 5, section 105.6.48, the last sentence regarding collection of
permit fees. It indicated those fees went to the Hazardous Materials (HazMat) fund or the General
Fund at the discretion of the City Manager. He asked for clarification.
. Mr. Gerard said the HazMat fund was part of the General Fund.
Mr. Grimaldi said the allocation of funds would be determined through the budget process. There
was not a separate fund. .
City of Springfield
Council Regular Meeting Minutes
July 16,2007
. Page 18
Councilor Wylie said she assumed categories that had been deleted had been wrapped into other
areas of the Code. . .
Mr. Gerard said they had been deleted either because of lack of resources or because there was no
need to enforce those operational permits. He explained.
Councilor Wylie asked about carnivals or fairs.
Mr. Gerard said they were already covered by special events permits in Development Services
Department (DSD).
Councilor Ballew asked about the provision on vegetation and fuel breaks. Previously people
with grass over a certain height were required to keep it mowed.
Mr. Gerard said in 2001, the ordinance for dangerous vegetation was repealed. He explained that
ordinance and the enforcement of that ordinance. The City had grown out to a point where there
were a lot offrre breaks (streets) and there were very few segregated properties with long
stretches of grass. In 2004, the City adopted the International Fire Code, which had provisions for
dangerous vegetation. The defmition in that Code was very vague. In the current Code adoption,
there was a definition for fuel break on page 7, Section 302. On page 8, Section 304.1.2,
parameters were put into place for protecting the property with a fuel break. He explained that a
fuel break was a ten foot wide strip along the property line where there was a protected property
beyond that property. A protected property was a property that could house people. That
provision gave the Fire Marshal the ability to require that fuel break where there was dangerous
vegetation.
Councilor Ballew noted a field next to one of the frre stations that had tall grass. She asked if they
had required the property owner to cut the grass.
Mr. Gerard said this ten foot provision was new. Many of the issues they had tried to deal with in
the past were small properties. This new provision addressed the fire hazard rather than the
nuisance aspect. Mr. Gerard said in doing a search over the last five years, he wasn't able to fmd
a situation where a field frre lead to a house frre. Along with the natural fuel breaks, the City had
the F&LS response that would come in and handle the situation.
Mr. Gerard discussed the question regarding banning fireworks. He said the City could pass an
ordinance that banned fireworks in Springfield. The City would need to be careful not to ban
items that were considered frreworks, such as sparklers and party poppers, and also public
fireworks display such as those in the Light of Liberty event.
Mayor Leiken said he was not requesting that an ordinance banning frreworks be drafted. He felt
it was a much bigger problem than for Springfield alone.
Mr. Gerard noted that they were legal frreworks that killed the young boy on the 4th of July.
IT WAS MOVED BY COUNCU,OR LUNDBERG WITH A SECOND BY COUNCU,OR
WOODROW TO ADOPT ORDINANCE NO. 6204. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST~
City of Springfield
Council Regular Meeting Minutes
July 16,2007
Page 19
BUSINESS FROM THE CITY COUNCIL
1. Business from Council
a. Committee Reports
1. Councilor Ralston spoke on the Human Services Commission (HSC). The HSC
passed their budget after lengthy meetings. They discussed future governance of the
HSC and the health centers. He would now be serving on a special committee that
would be meeting two or three times a month. This committee would be looking at
ways to cut costs while still providing services to citizens.
Councilor Ralston spoke on the Lane Regional Air Protection Agency (LRAP A). In
addition to requests LRAP A had received to regulate dust, vehicle emissions, and
global warming, they received a complaint from a citizen on B Street regarding a
smell coming from Borden or Weyerhaeuser. Someone else wanted to regulate aerial
spraying of herbicides in the forest lands and rural areas and another person wanted
LRAP A to stop jets from flying over Springfield.
2. Councilor Pishioneri said he went to the Lights of Liberty show. Springfield Utility
Board (SUB) did a great job; it was well organized, and well attended. The Police
Department had the bicycle patrol on hand and F&LS were also there. It was a very
nice community event and he thanked SUB and the donors for putting on this show.
Councilor Pishioneri reported on the McKenzie Watershed Council. The Council
went up to the temperature control tower at Cougar Reservoir. They had opened up
several miles of new habitat for Chinook.
3. Mayor Leiken said the Metropolitan Policy Committee (MPC) went well.
Mayor Leiken thanked everyone who put their heart and soul into the Simpsem's
contest. Springfield had a very good run. Some thought this was a negative, but
, Springfield, Vermont (the winning Springfield) was seeing great economic gains.
Mayor Leiken said the official kick-off for "Eugene 08" (Olympic Trials) was held.
Springfield would be playing a role in this event.
4. Councilor Wylie thanked the Mayor for his energy, good humor and good will he put
into the Simpson's contest. It was all meant in good fun and good spirit.
It was noted that the horse statute would be painted back to white shortly.
Mayor Leiken said Springfield would receive a private screening the day before the
movie opened to the public (July 26).
5. Councilor Ballew referred to the Olympic Trials and said a lot of people, particularly
the news media, would be housed in Springfield. She asked what else the City was
doing regarding other events.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 20
Chief Smith said the City wasn't doing any special events, but were working with
City of Eugene, Lane County, State and other City law enforcement in doing some
planning ahead of time. They had developed some protocol. There was no special
event that he was involved with. .
Councilor Ballew asked if we should be. .
Mayor Leiken asked Community Relations Coordinator Niel Laudati to speak on that
and also send out an email regarding any events.
Mr. Laudati said the City of Springfield had been partnering with Eugene on various
committees including hospitality and emergency services. He had a detailed calendar
he was working on with Willamalane for specific Springfield events. Once that was
finalized, he could send Council a draft. There would be specific Springfield events
that took place during the Trials.
6. Councilor Pishioneri added some information onthe McKenzie Watershed Council.
Chuck Gottfried, Environmental Services staff, had some car wash kits that would
prevent petroleum products and soap going down drains. . These kits would be
available for fundraising groups. He suggested letting those groups know of this kit
and that they could contact Mr. Gottfried.
BUSINESS FROM THE CITY MANAGER
1. Approval of Contract for Design of the Thurston Fire Station - P20534.
Project Manager Carole Knapel presented the staff report on this item. On May 21,2007, staff
presented the recommendation of the Fire Station Architect Selection Committee. The staff
recommended Paul L. Bentley, Architect for the design of the Fire Station. The Council
authorized staff to negotiate a contract with the firm. Staff has completed the negotiation of the
fee and is reviewing final estimates for reimbursable costs.
On May 21,2007 the Council authorized staff to begin negotiations with the firm, Paul L.
Bentley, Architect. The attached draft agreement provides for a fee of$228,250 and reimbursable
costs of approximately $10;000. The proposed contract includes the provisions as required in the
Request for Proposals, including full design and construction administration services. The first
document to be prepared by the architect will be a space and functional program. This program
document will set out the space requirements and functional adjacencies for Springfield Fire and
Life Safety. The program will be used as the basis of design for Fire Station #16 (formerly Fire
Station # 1) and it will also be a valuable tool for any future remodeling of existing fire stations or
design of other new fire station facilities.
The design of the facility will incorporate sustainable design and -energy saving oppOItunities in
order to ensure that the facility is as efficient as possible to operate. At each of the major design
milestones, the architect will prepare a construction cost estimate in order to ensure that the
project is within budget. The design schedule will also include opportunities for public review
and comment on the design.
. City of Springfield
Council Regular Meetmg Minutes
July 16, 2007
Page 21
Ms. Knapel said there were three outstanding issues to wrap up in the next few days, but staff
wanted to bring this to Council before their recess. The three items were:
. Itemizing some reimbursable costs
.. Clarification on the indemnification clause language
. Addition of a clause clarifying project organization and communication
Ms. Knapel said with fmalization of those issues, staff would ask that Council authorize the City
Manager to execute the fmal contract.
Councilor Ballew said she didn't see Mr. Leahy's stamp on the contract yet.
Mr. Leahy said he had been involved in this contract from the beginning. The provisions that Ms.
Knapel had outlined were still outstanding issues. Staff would like Council to see as much about
this contract as possible, rather than presenting it to the City Manager during the Council recess.
His recommendation was for Council to give approval subject to the resolution of those issues,
and that it would not go forward for the City Manager's signature without the City Attorney's
stamp.
Councilor Ballew said she appreciated the draft, but didn't feel comfortable taking action. She
would like to see a more complete project when coming to Council for approval in the future. She
said she understood there were always exceptions.
IT WAS MOVED BY COUNCU,OR LUNDBERG WITH A SECOND BY COUNCU,OR
WOODROW TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT
WITH PAUL L. BENTLEY, ARCHITECT IN THE AMOUNT OF $228,250 FOR
SERVICES AND APPROXIMATELY $10,000 FOR REIMBURSABLE COSTS TO
PROVIDE FOR DESIGN SERVICES FOR THE THURSTON FIRE STATION AFTER
APROV AL BY THE CITY ATTORNEY. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
2. Agreement to Annex Property to the City of Springfield (Progress Investment Group, LLC - .
Case Number LRP2007-00003).
Community Development Manager John Tamulonis presented the staff report on this item. As
property owner, Progress Investment Group, LLC, has requested annexation of about 7.05 acres
of property located in the 400 block north ofInternational Way, currently vacant but for a filbert
orchard. The annexation would facilitate deve1opmentofthree office buildings as a business park
development in the Campus Industrial zone. The legal description and map of the property
proposed for annexation is in Attachment 1, Exhibit A. The Annexation Agreement has unique
aspects because of the location of the property proposed for annexation and its relation to likely
key future transportation system improvements the City may need in Gateway.
The property proposed for annexation abuts the current City limits along its south and west
boundaries and sits wholly within the Urban Growth Boundary (UGB). Existing utility
connections are available to serve this property along its International Way frontage. In
accordance with Springfield Development Code Article 6.030(2), the site can be served with key
urban facilities and services, including but not limited to City utilities, police, fire protection,
library, parks and recreation, and schools.
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 22
An Annexation Agreement negotiated between the applicant and City staff (Attachment 1)
includes conditions for owner-built private transportation improvements and how they will
connect to the public system at Maple Island Road's northern roundabout (Section 1.2). The
Annexation Agreement also includes Progress' payment required to fund off-site transportation
and stormwater improvements (Sections 1.4 and 1.5). Progress intends to build either a 2/3 or
full private street to City standards as a north leg of the roundabout. The City would, through an
Option Agreement (Exhibit B of Attachment 1) have the opportunity to acquire in the future the
private transportation improvements by compensating Progress for land costs and private road
construction. The City's future cost for acquisition would be Progress' actual land and
construction costs inflated annually by 3% during the ten-year Option period. This unique
arrangement was based in part on staff working to obtain and retain the opportunity of a key
future link in the Gateway area's transportation system while considering how that link adversely
impacts Progress' development--the future right-of-way and street represents nearly one-seventh
of Progress' entire site. Legislation effective 7/1107 is being researched regarding its potential
. impact on this agreement; results might include a minor modification to the attached agreement.
The Public Hearing and City Council action regarding a Resolution for recommending annexation
would occur July 23,2007. The City Council Resolution, if approved, would be sent to the Lane
County Local Government BoundaryCommission as an expedited process at Progress' request.
Mr. Tamulonis displayed maps showing the subject property and the roadways that would be
affected. He explained the annexation agreement and option on part of the property for the right-
of-way. He distributed a more current annexation agreement. The seventeen pages of the option
agreement were included. There were outstanding questions regarding recent legislation passed
by the legislature during the last session that went into affect July 1, 2007. Staff was trying to
make sure all the appropriate information was included in the agreement to address that
legislation. He explained the option for purchasing the right-of-way. He outlined some of the
selected annexation agreement terms which showed the investment of Progress Investment Group
and the costs by the City.
Councilor Ballew said normally with a development, the developer would construct the streets
and sidewalks and the developer would give the City the right-of-way and the City would pay
half the cost of construction.
Mr. Tamulonis that was the normal procedure provided the developer was taking access.
Councilor Ballew said in this case, the street would be built as a private road, but by the same
standards as if it was a City street with sidewalks and improvements. Correct. Also in this case,
the City could exercise the option, within the next ten years, to purchase the street and pay half of
the construction costs.
Mr. Tamulonis said the City would pay them half the current value ofthe right-of-way of
$205,000, plus the actual cost of constructing the road, escalated over time.
Councilor Ballew asked why the City would pay for the right-of-way.
Mr. Tamulonis said the property owner could get access on to International Way, but the distance
between the road and the proposed roundabout were too close, making it unsafe. Other options
were explored, but it was determined it was easiest in the manner described in the agreement. The
City of Springfield
Council Regular Meeting Minutes
July 16, 2007
Page 23
reason the City was paying for half of it was because the City was asking for about fifteen to
sixteen percent of the property, a substantial amount of property to be moved out of the
development. '
Mr. Leahy said at the time the City did the development for Royal Caribbean, there was
discussion about the access through Royal Caribbean to the Knox property on the north. That
access was eliminated by the City. There was an agreement with the owner ofthe Knox property
and the City that the City would endeavor to complete access around to the Knox property. This
agreement accomplished that. He said everything had been worked through on this project with
the developer. Effective July 1, legislature became affective regarding developer built public
improvements that were later turned over to the City. The Bureau of Labor and Industry (BOLl)
lobbied for legislature that if seventy-five percent of the public improvement was going to be
used by the public, it had to be built at prevailing wage requirements. The City didn't want to be
in a position where the City was negotiating or accepting property that had not been built with
BOLl prevailing wages. For this situation, and in all future public improvements of this type, the
improvements would be built using prevailing wages, which would add unanticipated cost to the
developer. It would be more costly to put public improvements in than in the past.
Mr. Tamulonis said the City might ask for dedication sometime in the future and then build a road
in the future. Depending whether or not the developer wanted access on the road, there could be
other options.
Councilor Ballew confmned that the City was not obligated to assume that road. Correct.
Mr. Tamulonis said it would have to be a Council action with a specified cost at that time.
Councilor Ballew asked what would happen if the City didn't take any action.on the street after
the ten years.
Mr. Leahy said the option would disappear or the City could acquire it by eminent domain.
Mr. Tamulonis said the City could also renegotiate the agreement to extend the time. ..
Councilor Ballew said the City would be better off acquiring it at current land value.
Mr. Leahy said staff was trying to create a document that made sense.
Mayor Leiken thanked Mr. Tamulonis and the developers for working together on this agreement.
He thariked the developer. It was a huge investment and the developer was looking to bring a
large number of employees to Springfield. The legislatUre was not acting in the best interest for
cities in Oregon. This may be the first test case scenario, and the City may have to continually
review this option. It was a good creative way to work with the developer. This was a good way
to move forward.
Councilor Ballew asked if there was intent to put utilities under the road.
Mr. Tamulonis said he did not know. That would be discussed tomorrow. He deferred to Public
Works, Transportation and the Planning staff who would be bringing this back to Council on July
. City of Springfield .
Council Regular Meeting Minutes
July 16, 2007
Page 24
23. He also thanked the developer and his attorney for coming up with creative ways to address
these issues.
Councilor Ballew asked when the Boundary Commission was out of existence.
Mr. Towery said the Boundary Commission would no longer exist as of July 1,2008. The actions
recommended to the Boundary Commission before December 31, 2007 would continue to be
processed through the Commission. From January 1,2008, there would not be any actions that
would go to the Boundary Commission; Once the City took over that function, it would only go
to the County if County action was required. The jurisdictions were working with Lane Council
of Governments (LCOG) for adopting common ordinances and processes.
NO ACTION REQUESTED.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
. The meeting was adjourned at approximately 9:30 p.m.
Minutes Recorder Amy Sowa
Sidney W. Leiken
Mayor
Attest:
. City Recorder
City of Springfield
Special Regular Meeting
MINUTES OF THE SPECIAL REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD .
MONDAY, JULY 23, 2007
The City of Springfield Council met in special regular session in the Council Meeting Room, 225
Fifth Street, Springfield, Oregon, on Monday, July 23, 2007 at 4:48 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie, Ballew, Ralston, Woodrow and
Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery,
City Attorney Joe Leahy, City Attorney Matt Cox, City Recorder Amy Sowa and members of the
staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
Mayor Leiken reminded Council that a TEAM Springfield meeting would be held immediately
following tonight's regular meeting. The meeting would be held at the Community Health Center
at 1640 G Street. I
He welcomed the TEAM Springfield members in the audience.
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Annexation of Property Owned by Progress Investment Group and the City of Springfield to
the City of Springfield, Case Number LRP2007-00003.
RESOLUTION NO. 07-37 - A RESOLUTION INITIATING ANNEXATION OF
CERTAIN TERRITORY TOrHE CITY OF SPRINGFIELD AND REQUESTING THAT
THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE
THE ANNEXATION BY EXPEDITED PROCESS.
City Planner Linda Pauly presented the staff report on this item. The Property Owner, Progress
Investment Group L.L.C., has requested annexation of approximately 7.05 acres of property
located at the northwest corner of International Way and Corporate Way, within Springfield's
UF-10 Urbanizable Fringe Overlay District. The subject temtory is described as Assessor's Map
Number 17-03-15-40 TL 500 and 0.05 acre of the International WaylMaple Island Road
roundabout right-of-way adjacent to the site not yet annexed. The land to be annexed is more
accurately described in Attachment 1, Exhibit A, included in the agenda packet.
The applicant requests annexation in order to seek development of a corporate
headquarterslbusiness park, consistent with the standards of the Campus Industrial (CI) zoning
district and the Gateway Refinement Plan. The proposed uses are not permitted in the
Urbanizable Fringe Overlay District, thus annexation is required.
City of Springfield
Council Special Regular Meeting Minutes
July 23, 2007
Page 2
Article 6.030(2) of the Springfield Development Code requires that territories considered for
annexation must be provided with "key urban facilities and services", as defined in Metro Plan
Policies 8.a and b, Page ll-C-4. Among these key urban services are water, sewer, storm water
facilities, streets, electricity, parks, fire/emergency services, and schools. Stafffmds, based on
analysis, that key urban services are available to serve the territory, with the exception oflong-
term off-site transportation and long-term off-site storm water management facilities that are
being provided for in an Annexation Agreement which has been negotiated with City staff and
the applicant (Attachment 3 in the agenda packet), and which was reviewed by the Council on
July 16, 2007.
The City Council is authorized by ORS 199.490(2)(a)(B) and the 2001 Springfield Charter to
initiate annexation upon receiving consent in writing from a majority of the electors registered in
the territory proposed to be annexed and written consent from owners of more than half the land
in the territory proposed to be annexed. According to Lane County Elections, there are no
registered electors currently residing within the territory proposed for annexation. Signatures
from 100 percent of the property owners have been obtained. With Council approval, this
resolution will be forwarded to the Lane County Local Government Boundary Commission with
a recommendation for an expedited process. If a public hearing is requested on the annexation,
the Boundary Commission will conduct it on October 4, 2007.
According to the Lane County Regional Land Information database, the 2006 total assessed value
of the subject property is $436,594. Upon annexation, the property could be developed with
campus industrial uses in accordance with SDC Article 21.
Ms. Pauly said this annexation also included the northern portion of the roundabout. The total
acreage for annexation was 7.1 acres. She referred to the map in the packet showing existing
services related to the subject site. An annexation agreement had been reached. Details on the
agreement include extension of Maple Island Road to the north.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
Mayor Leiken said he assumed the new proposed road outlined on the map had the potential to
continue heading north. He asked if there was a possibility that more road opportunities could be
constructed into that road if the City considered expanding the urban growth boundary in that
area.
Mr. Leahy said there were some arrangements with existing property owners to share a portion of
the cost with the City for such roads.
Transportation Manager Tom Boyatt said this was part of a future road network the City was
looking at constructing in the north Gateway area to provide access.
IT WAS MOVED BY COUNCU,OR LUNDBERG WITH A SECOND BY COUNCU,OR
WOODROW TO ADOPT RESOLUTION NO. 07-37. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
. City of Springfield
Council Special Regular Meeting Minutes
July 23, 2007
Page 3
IT WAS MOVED BY COUNCll.,OR LUNDBERG WITH A SECOND BY COUNCll.,OR
WOODROW TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE
. ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND
PROGRESS INVESTMENT GROUP, LLC. THE MOTION PASSED WITH A VOTE OF
6 FOR AND 0 AGAINST.
Mayor Leiken thanked Progress Investment Group for participating in a continued successful
future for our City..
. BUSINESS FROM THE CITY MANAGER
1. Resolution for a Ballot Measure Allowing City Council Approval of a Downtown Urban
Renewal Plan and Direction to Staff for a Renewal District Boundary.
RESOLUTION NO. 07-38 - A RESOLUTION REFERRING TO THE ELECTORS OF
THE CITY A BALLOT MEASURE AUTHORIZING AN URBAN RENEWAL PLAN
ALLOCATING TAXES FROM SPRINGFIELD DOWNTOWN PROPERTIES TO THE
SPRINGFIELD DOWNTOWN URBAN REWEW AL DISTRICT PLAN.
Planning Supervisor Mark Metzger presented the staff report on this item. Formation of a
downtown urban renewal district requires voter approval, authorizing the Council to allocate
taxes to a downtown urban renewal district. The proposed ballot measure resolution and support
materials were developed by the City Attorney for Council consideration and submission to the
Lane County Elections Department.
Mr. Metzger referred to the memo from the City Recorder with the final ballot title on this item
that was placed at Council places.
IT WAS MOVED BY COUNCll.,OR LUNDBERG WITH A SECOND BY COUNCll.,OR
WOODROW TO ADOPT RESOLUTION NO. 07-38. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
Establishing a downtown urban renewal district required planning and analysis .that was based on
a defmed district boundary. Tax increment revenues were collected from within the district
boundary and were invested within the boundary. At issue was where to draw the boundary for
initial planning purposes knowing that community and partner agency input would further shape
the boundary. Council would approve the final boundary as part of the Downtown Urban
Renewal Plan.
At the July 2nd work session, Council directed staff to take steps to place before the voters this fall
the question of whether or not to establish an urban renewal district downtown. Attachment I in
the agenda packet was a resolution prepared by the City Attorney approving a ballot measure and
title for submission to the Lane County Elections Department.
Staff was working on various tasks that must be completed to establish an urban renewal district
in downtown Springfield. Identifying an initial boundary for planning purposes gave staff and the
community a starting point for discussion and analysis. Attachment 2 in the agenda packet
showed three general boundary options including a recommendation from Willamalane
(Attachment 4) to include the Meadow Park area.
City of Springfield
Council Special Regular Meeting Minutes
July 23, 2007
Page 4
Boundary 1 was a compact boundary that defmed the area most often associated with the
community perception of downtown, extending east to 10th Street. Boundary 2 included all of .
Boundary I but extended further east along the Main Street/South A corridor to 16th Street.
Boundary 3 included Boundaries 1 and 2, extending east to 23rd and Main Street.
. Attachment 3 in the agenda packet, the Council Briefing Memorandum dated July 16, provided
basic information comparing the attributes of each boundary. This analysis lead staff to
recommend Boundary 3, with the Willamalane addition, as a starting place for planning and
community dialog.
The July 23rd meeting with Team Springfield may afford the Council an opportunity to informally
discuss district formation and potential urban renewal projects with agency partners.
Mr. Metzger further explained the pros and cons of each ofthe boundary choices. Staff, for
reasons explained in Attachment 3 page 3, believed the largest boundary gave the opportunity to
collect the largest amount of tax revenue and the largest area to apply moneys in the future. He
explained. The fmancial impacts to the City and the other taxing bodies were minimal.
Councilor Ralston asked Mr. Metzger who would be responsible for improvements or repairs of
Main Street if Boundary 3 was chosen.
Mr. Metzger said Main Street was a State facility and any repairs or improvements would require
participation with the Oregon Department of Transportation (ODOT). ODOT may want the City
to take over responsibility for facilities such as South A Street or Main Street in exchange for
making improvements. Tonight's action would just determine the outer boundary of where the
City could pull tax revenue and apply it.
Mr. Towery said there was nothing in the urban renewal plan that would obligate the Springfield
Economic Development Agency (SEDA) to fmance any project. Any project would require
action by the City Council and SEDA.
Mr. Metzger said tonight's action gave staff a starting point. Staff would bring back the Urban
Renewal Plan would come back to Council with the fmal boundary for final approval by Council.
Councilor Ballew said Boundary 1 was logical, extending to 16th was o.k., but she would not want
to expand to 23rd Street, as it was no longer downtown. The intent of urban renewal was to
stimulate development. We would over extend ourselves going out to Boundary 3. She would
support Boundary 1, and could be supportive of Boundary 2.
Councilor Pishioneri said he liked Boundary 3 because of the couplet where South A meets Main
Street. That would allow for future improvement coming into the downtown area. He felt going to
23rd Street was reasonable and he would like to see the corridor going down Main Street even .
further. There were a lot of blighted lots and businesses all the way out to 40th Street.
Councilor Ralston said he agreed with Councilor Ballew. He asked to see more information on
the proposal from Willamalane.
Mr. Metzger said staff would be going to the partnering agencies that had a stake in downtown to
ask about boundaries and projects. Early feedback was received from the management team of
City of Springfield
Council Special Regular Meeting Minutes
July 23, 2007
Page 5
Willamalane suggesting the additional boundary that included Meadow Park as a potential for
future investment. The boundary allowed us to create an area within which the URD could collect
revenue and make investments in the future. There maybe a point in time that the URD
determined investing in Me(idow Park was the right thing to do for the good of downtown. There
was no promise to fund all the projects that Council and SEDA would be considering.
Councilor Ralston said if Council asked staff to go toward Boundary 2, they could add the
Willamalane section at any time.
Mr. Metzger said staff would work on a fmal boundary following direction from Council. Part of
the process was to get input from the partnering agencies to determine whether or not to adjust
the boundaries. Staff would bring back a fmal boundary for Council's approval.
Councilor Wylie said she would support Boundary 3. This was an opportunity to work with the
whole urbanized community to bring things into line to deal with blight and sprawl.
Councilor Ballew said she would be hard pressed to fmd a publicly owned park as blighted. .
Mr. Metzger said the issue was whether or not an investment in a park would address a blight
issue in a neighborhood.
Councilor Wylie said she was referring to Boundary 3, not including the park.
Councilor Woodrow said he agreed with Boundary 3. He understood the reasoning for Boundary
2, but felt that Boundary 3 gave some extra incentives as far as revenue gain and improvements
that could be made. He would like some additional information before including the Willamalane
park.
Councilor Lundberg said one of the best things to help downtown would be dealing with the
traffic, specifically truck traffic. If going to 23rd would allow rerouting oftraffic in the future, she
would support Boundary 3 as it could give more flexibility to make Main Street pedestrian
friendly and business friendly. She was supportive of containing it and would want more
information on the Willamalane proposal before approving.
Mayor Leiken asked Mr. Boyatt if there had been discussions of transferring jurisdiction of Main
Street from the State to the City. He asked if that was still being considered.
Mr. Boyatt said everything but the freeways could be on the drawing board. Main Street was a
higher level highway than 42nd Street, and not in the best shape. The State was not interested in
dividing up sections of Main Street. If the City considered such a transfer, it should consider the
section from the Hwy 126 intersection to the Springfield bridges, which was significant.
. .
Mayor Leiken said the City needed to consider this because of issues of truck traffic on
downtown Main Street.
Mr. Boyatt said the State, at Springfield's request, designated a portion of Main Street and South
A as a Special Transportation Area (STA). The State was willing to approach the facility in more
of a Main Street way. There could be more flexibility than normal in the downtown area.
City of Springfield
Council Special Regular Meeting Minutes
July 23, 2007
Page 6
Mr. Metzger said in establishing an URD, staff was looking at investment in the long term. He
referred to the chart in the agenda packet which showed the comparison of revenues during the
first year with each boundary. He explained.
Councilor Ballew said she didn't understand the chart.
Mr. Metzger explained the chart and how the figures were calculated. Over time the amount
would build and grow to something that could benefit downtown.
Councilor Ralston asked about the exempt properties.
Mr. Metzger said there were City properties, School District and Willamalane properties that
would not be paying taxes. He noted the concern Council raised about including Willamalane at
this time. That issue could be deferred at this time.
Mayor Leiken asked for an informal vote regarding the boundary. The vote was 4 in favor and 2
against Boundary 3.
Councilor Ralston asked how this could be put on the ballot without boundaries.
Mr. Metzger explained. He asked why the two Councilors had opposed Boundary 3 so he could
try to address their concerns. .
Councilor Ralston said when he thought about downtown, he saw out to 16th Street. Properties
outside that would improve anyway. He was concerned that locking the tax rate in that large of an
area, would take those funds off the tax roles for the General Fund. He felt improvement would
happen further down the road anyway.
Councilor Ballew agreed.
Discussion was held about the funds that would go to the URD.
Councilor Lundberg asked for the impact on our General Fund budget as it related to the three
boundaries.
Mr. Metzger said the plan would indicate those funds and costs. There would be a careful
financial analysis at that time prepared by an outside party.
2. Disposition of the Simpson's Movie Couch.
RESOLUTION NO. 07-39 - A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD DECLARING AS SURPLUS AND DISPOSING OF THE
"SIMPSONS MOVIE COUCH".
Community Relations Coordinator Niel Laudati presented the staff report on this item. The City
of Springfield received a Simpson Movie Couch as part of "The Movie, Simpsons" Contest. The
contest is concluded and the City no longer needs the couch.
City of Springfield
Council Special Regular Meeting Minutes
July 23, 2007
Page 7
In an effort to stimulate tourism, economic growth and recognition, the City of Springfield
entered into a nationwide "The Movie, Simpsons" contest. As part of the endeavor, the City
received a "Simpsons Movie Couch" for display that was place in the City Hall lobby.
The contest has end;ed and the couch is no longer needed. It is now considered surplus property to
the City of Springfield and is in the best interest ofthe city to dispose of the couch in accordance
with Springfield Municipal Code Section 2.714.
It was suggested that the Simpsons Movie Couch be provided to the Springfield Area Chamber of
Commerce/University of Oregon Alumni Association Lane County Chapter to be offered for
auction at the Annual Tailgate Auction scheduled for August 30, 2007. Proceeds from the sale
would be divided equally between (I) Friends of the Springfield Public Library, (2) Springfield
Education Fouridation, and (3) Springfield Area Chamber of Commerce Programs and
Scholarships for K-12 Education and University of Oregon Alumni Association Lane County
Chapter.
Mr. :Laudati said the Simpson's couch, located in the Springfield City Hall lobby, had been a
favorite spot for citizens to come and have their picture taken. The Chamber had been a great
partner in this investment and auctioning off the couch would help to give benefit back to the
community. The Chamber would take care of transporting the couch to the auction site. He also
noted that there had been two successful food drives benefiting Food for Lane County associated
with this contest.
Adoption by Council of the attached resolution would approve the donation.
Councilor Lundberg said this was a fitting motion for the last motion prior to summer recess
IT WAS MOVED BY COUNCll.,OR LUNDBERG WITH A SECOND BY COUNCll.,OR
WOODROW TO ADOPT RESOLUTION NO. 07-39. THE MOTION PASSED BY A
VOTE OF 6 FOR AND 0 AGAINST.
ADJOURNMENT
The meeting was adjourned at approximately 5:24 p.m.
Minutes Recorder Amy Sowa
Sidney W. Leiken
Mayor
Attest:
City Recorder