HomeMy WebLinkAboutResolution 2012-21 12/03/2012CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2012 -21
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE
AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD
MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD OF
DECEMBER 11, 2012 THROUGH JANUARY 6, 2013 WHILE THE COMMON COUNCIL IS IN
RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Managers authority to make
purchases and award contracts; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3) &(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of City Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the January 7, 2013 Council
meeting would waste valuable time, increase the City's exposure and might raise costs and reduce public
service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Council's Winter recess from December 11, 2012 through January 6, 2013;
and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exempt from bidding requirements under the
purchasing regulations, and for which funds have been budgeted, and for reasons of public welfare,
safety, and cost effectiveness need to be awarded during the Council's Winter recess from December 11,
2012 through January 6, 2013; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council Winter recess from December 11, 2012 through January 6,
2013.
follows:
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
During the City Council recess from December 11, 2012 through January 6,
2013, the City Manager is hereby authorized to award competitive bid contracts
and approve amendments to public contracts in conformance with City of
Springfield Municipal Code and contracting procedures approved by the Council
where the amendment cost exceeds certain limits imposed by Section 2.706(3)
for the Springfield Municipal Code, except in cases of City Council approval,
including, but not limited to contracts which have been competitively bid, for
which funds have been budgeted, and which for reasons of public welfare, safety,
and cost effectiveness need to be awarded during the Council's Summer recess,
provided all other applicable purchasing requirements in the Springfield
Municipal Code are followed, including but not limited to these set forth on the
Attachment 2
attached Project/Contract Summary. This authorization is in addition to and not
in lieu of Council authority.
2. This Resolution shall take effect on the 1 Ith day of December, 2012 and shall elapse on
January 7'h, 2013.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this third day of December, 2012 adopted by a vote of 6 for and 0 against.
ATTEST:
Amy Sowa, ity Recorder
Mayor
REVIEWED & APPROVED
AS TO FORM,
DATE: l �_
OFFICE OF CITY ATTORNEY
Attachment 2
RESOLUTION NO. 2012 -21