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HomeMy WebLinkAbout11/19/2012 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 19. 2012 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield; Oregon. on Monday, November 19, 2012 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie; Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT 1. Children's Bookmark Contest Winners. Library Manager Barbara Thompson presented the eight young artists chosen as the winners of the Library's 2012 Children's Bookmark Contest to the Mayor and Council. The Library held a bookmark contest for grades kindergarten through middle school for the last 32 years. This year over 1550 students created original bookmarks and entered the contest. All their designs, about books, reading, libraries or the year's theme, "Dig into Reading", would be displayed in the children's department of the Library. Each of the winners' bookmarks had been professionally printed. The winners would receive two sets of bookmarks to take home with them. The Mayor and Council were provided with a set of the winning bookmarks. The winners were: 1" grade: Aerin Sharp, Two Rivers -Dos Rios Elementary 2 grade: Kistena deSully, Ridgeview Elementary 3 d grade: Andrew Johnson; Thurston Elementary 4`b grade: Izabella Burnett, Page Elementary 5`b grade: tree Holden, Mt. Vernon Elementary 6`h grade: Alexandra Yost, Briggs Middle School 7`� grade: Leighanna Huston, Thurston Middle School 8s' grade: Emma Wright, Briggs Middle School Mayor Lundberg came down and shook the hand of each of the winners City of Springfield Council Regular Meeting Minutes November 19. 2012 • Pase' 2. `Be a Santa to a Senior" Proclamation. Mayor Lundberg read from the proclamation declaring December 2012 as `Be a Santa to a Senior' month. CONSENT CALENDAR 1. Claims a. September 2012, Disbursements for Approval b. October 2012, Disbursements for Approval 2. Minutes a. November 5. 2012 — Work Session b. November 5, 2012 — Regular Meeting c. November 13, 2012 —Work Session 3. Resolutions a. RESOLUTION NO. 2012 -19 — A RESOLUTION OF THE COUNCIL OF THE CITY OF SPRINGFIELD AMENDING THE RATE STRUCTURE FOR SYSTEMS DEVELOPMENT CHARGES AS ESTABLISHED IN THE SPRINGFIELD MUNICIPAL CODE. SECTION 3.406. AND SPECIFYING ANT EFFECTIVE DATE b. RESOLUTION NO. 2012-20—A RESOLUTION TO ACCEPT PERMIT PROJECT P50288: BUS RAPID TRANSIT PIONEER PARKWAY CORRIDOR. 4. Ordinances a. ORDINANCE NO. 6281 —AN ORDINANCE OF THE COUNCIL OF THE CITY OF SPRINGFIELD AMENDING SECTIONS 2.700 THROUGH 2.718. 'PUBLIC CONTRACTS" OF THE SPRINGFIELD MUNICIPAL CODE AND SPECIFICALLY SECTIONS 2.702. 2.703. 2.704. 2.706. 2.708. 2.712 AND ADDING SECTION 2.709 TO THE SPRINGFIELD MUNICIPAL CODE b. ORDINANCE _NO. _6282 — AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD. LANE COUNTY METROPOLITAN WASTEWATER SERVICE DISTRICT AND WILLAMALANE PARK AND RECREATION DISTRICT: AND WITHDRAWING THE SAME TERRITORY FROM THE RAINBOW WATER AND FIRE DISTRICT. 5. Other Routine Matters a. Approve the Payment of $146;422.00 to Jack Louie for Easement Acquisition for the Jasper Trunk Sewer Project and Authorize the City Manager or Designee to Execute Documents to • Close the Transaction on Behalf of the City. City of Springfield Council Regular Meeting Minutes November 19, 2012 Page 3 b. Approve a Motion Approving the Principles of Cooperation Agreement with Springfield Utility Board and Authorizing and Directing the City Manager to Sign the Agreement on Behalf of the City. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR WITH CHECK # 117247 OF THE SEPTEMBER 2012 DISBURSEMENTS AND CHECK 0117915 OF THE OCTOBER 2012 DISBURSEMENTS REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED 1.a. and I b. Check 4117247 of the September 2012 Disbursements, and Check #117915 of the October 2012 Disbursements. Councilor VanGordon recused himself from this item as the checks were to his employer UPS and he had a conflict of interest. IT WAS MOVED BY COUNCILOR PISIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE CHECKS 9117247 FROM THE SEPTEMBER 2012 DISBURSEMENTS AND CHECK #117915 FROM THE OCTOBER 2012 DISBURSEMENTS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (] ABSTENTION — VANGORDON). PUBLIC HEARINGS_- Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. BUSINESS FROM THE AUDIENCE Dan Winters. 357 N 57a' Street. Springfield. OR. Mr. Winters said he was here to talk about the barricade on N. 57"' Street. He felt the barricade was taken down in a misleading way when it was taken down for a sewer project. At that time, there was nothing said about the barricade being taken away forever. He didn't see any reason why the barricade shouldn't be put back. He lived in a house since 1959 that was just two houses away from the barricade so he knew the history of why the barricade was put there in the first place and why it shouldn't have been taken down. He noted health concerns with the barricade taken down. He and his son were asthmatics. This was a dirt road and when the barricade was taken down in the past, there were between 600 -800 cars a day going up that road. The dust was horrendous during the summer. There was a promise /document from the City which included the reason the barricade was put up. About 10 years ago, Bill Dwyer took the barricade down to allow vehicles from his low- income housing development to go through. Residents fought and got the barricade put back. Nothing had changed and there was no reason the barricade shouldn't be there. He couldn't understand how the traffic engineer could think it was a good idea to turn the Bi -Mart parking lot into a through street, which was what happened without the barricade. Leaving it down would mean 500 -600 cars a day would be driving through the Bi- Mart parking lot using it as a through street, which opened the City up to liability. Cite of Springfield Council Regular Meeting Minutes November 19, 2012 Page 4 2. Buzz Forbes. 5682 C Street. Springfield. OR Mr. Forbes thanked the Mayor and Council for volunteering their time to make Springfield a better city. He was also here to talk about the barricade on 56h and 57"' Street. They were happy to see the permanent barricade put back on 56" Street and the temporary barricade on 57" Street, but they wondered why the temporary barricade. The temporary barrier had been moved by cars that wanted to go through. During the November 9 Council meeting, citizens asked to be notified when this topic would again be discussed. They wanted to know the facts of why this was going on, why the barrier should be brought down, how it came about, and why it was being readdressed when it had been addressed in the past, The issue of fire protection was brought up at the last meeting, but he had talked with the fire department last time this issue came up and they had no problems. He appreciated the time to speak. COUNCIL RESPONSE Mayor Lundberg asked about staff's response to this issue Mr. Grimaldi said staff would be meeting with the neighbors to go over their questions, talk about whether or not they would like to have the street improved and their opinions about whether the barricades should go back up or come down. The goal was to move to a solution. If the solution was to take the barricades down, it would be a Council decision. They had hoped to bring this back to Council by December 3, but would need more time in order to meet with the neighbors. After the neighborhood meeting, they would look at the results of the meeting and determine whether or not to bring this back to Council for action or to put the barricades back up. CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Historic Commission Appointment. Planning Supervisor Jim Donovan presented the staff report on this item. The Springfield Historic Commission had one vacancy as a result of Kerry Barbero's first term expiring. It was necessary to fill the vacancies at this time. The City received two applications for the one vacancy. The Council interviewed Kerry Barbero and Steve Morgan at the November 13. 2012 Work Session. At the Work Session, the Council decided to appoint Kelly Barbero to fill the vacancy. Appointments to the Historic Commission must be confirmed during a Regular Session. Chy of Springfield Council Regular Meeting Minutes November 19, 2012 Page 5 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPOINT KERRY BARBERO TO THE HISTORIC COMMISSION WITH A TERM EXPIRING NOVEMBER 18, 2016. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports b. Other Business. BUSINESS FROM THE CITY MANAGER 1. Sustainable City Year (SCY) Demonstration Stormwater Project Senior Management Analyst Courtney Griesel presented the staff report on this item. As part of the City's 2011 -2012 Sustainable City Year partnership with the University of Oregon; students worked to develop a Demonstration Stormwater project concept located at the Two Rivers /Dos Rios Elementary school property. The goal of the project was to illustrate to citizens and students the process and benefits of treating stormwater runoff onsite. In addition to the City of Springfield, Springfield Public Schools, Springfield Utility Board, Willamette Graystone; and Branch Engineering had all agreed to donate supplies and services to the project in an effort to complete construction within the identified budget. The Development and Public Works Department issued an informal bid, anticipating the construction of the project to total less than $35,000. Two bids were received by the Finance Department in September. Both bids exceeded the $35,000 informal bid process threshold. Staff was able to negotiate with the lowest bidder, Ryan Thomas Construction, to reduce the scope of the project and cost to $37;450. The City Manager's Office was requesting City Council waive the $35.000 threshold in view of the in -kind contributions, donated materials and valued engineered project specifications. Staff recommended award of the contract to Ryan Thomas Construction in the amount of $37;450.00. Sufficient funds were budgeted in fund accounts; 617-62242-611008, 617-62243-611008, and 617- 62244- 611008. Mayor Lundberg said the pictures were difficult to tell how it would look and it appeared to have changed. Ms. Griesei said the project would look mostly like the students had planned with the University of Oregon except it would happen in phases. The School District was going to partner with the City by building the structure themselves. The goal was for Mr. Thomas; City staff and SUB to get the site ready, put down the pavers, install the rain garden and pour the concrete pad with a receptacle to receive the structure the School District would build. It would look the same as originally, designed, but done by different people. The goal was to have it complete by January. Mavor Lundberg said she was looking forward to having it in place. City of Springfield Council Regular Meeting Minutes November 19, 2012 Paae 6 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE A MOTION TO WAIVE THE $35,000 BID THRESHOLD AND AWARD THE DEMONSTRATION STORMWATER PROJECT CONTRACT TO RYAN THOMAS CONSTRUCTION IN THE AMOUNT OF 537,450.00. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mr. Grimaldi noted that there had been some localized flooding due to current weather conditions. Maintenance Manager Brian Conlon was holding over six employees who were unclogging drains where possible. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:20 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: L A-- City Recor r