HomeMy WebLinkAboutItem 14 Sustainable City Year (SCY) Demonstration Stormwater Project AGENDA ITEM SUMMARY Meeting Date: 11/19/2012
Meeting Type:Regular Meeting
Staff Contact/Dept.: Courtney Griesel, CMO
Staff Phone No: 541-736-7132
Estimated Time: 5 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Promote and Enhance
our Hometown Feel
while Focusing on
Livability and
Environmental Quality
ITEM TITLE: SUSTAINABLE CITY YEAR (SCY) DEMONSTRATION STORMWATER
PROJECT
ACTION
REQUESTED:
Approve/Not Approve a motion to waive the $35,000 bid threshold and award the
Demonstration Stormwater Project contract to Ryan Thomas Construction in the
amount of $37,450.00.
ISSUE
STATEMENT:
The City Manager’s Office seeks Council approval to waive the $35,000 bid
threshold and award Contract #869 to the lowest bidder, Ryan Thomas
Construction, for the construction of the Sustainable City Year Demonstration
Stormwater Project, located at the SD19 Two Rivers/Dos Rios Elementary site.
Sufficient funds have been identified for this project.
ATTACHMENTS: 1. Contract #869 with Ryan Thomas Construction LLC for the SCY
Demonstration Stormwater Project
DISCUSSION/
FINANCIAL
IMPACT:
As part of the City’s 2011-2012 Sustainable City Year partnership with the
University of Oregon, students worked to develop a Demonstration Stormwater
project concept located at the Two Rivers/Dos Rios Elementary school property.
The goal of the project is to illustrate to citizens and students the process and
benefits of treating stormwater runoff onsite.
In addition to the City of Springfield, Springfield Public Schools, Springfield
Utility Board, Willamette Graystone, and Branch Engineering have all agreed to
donate supplies and services to the project in an effort to complete construction
within the identified budget.
The Development and Public Works Department issued an informal bid,
anticipating the construction of the project to total less than $35,000. Two bids
were received by the Finance Department in September. Both bids exceeded the
$35,000 informal bid process threshold. Staff was able to negotiate with the lowest
bidder, Ryan Thomas Construction, to reduce the scope of the project and cost to
$37,450. The City Manager’s Office is requesting City Council waive the $35,000
threshold in view of the in-kind contributions, donated materials and valued
engineered project specifications.
Staff recommends award of the contract to Ryan Thomas Construction in the
amount of $37,450.00. Sufficient funds are budgeted in fund accounts; 617-62242-
611008, 617-62243-611008, and 617-62244-611008.
Attachment 1, Page 1 of 25
Attachment 1, Page 2 of 25
Attachment 1, Page 3 of 25
Attachment 1, Page 4 of 25
Attachment 1, Page 5 of 25
Attachment 1, Page 6 of 25
Attachment 1, Page 7 of 25
Attachment 1, Page 8 of 25
Attachment 1, Page 9 of 25
Attachment 1, Page 10 of 25
Attachment 1, Page 11 of 25
Attachment 1, Page 12 of 25
Attachment 1, Page 13 of 25
Attachment 1, Page 14 of 25
Attachment 1, Page 15 of 25
Attachment 1, Page 16 of 25
Attachment 1, Page 17 of 25
Attachment 1, Page 18 of 25
Attachment 1, Page 19 of 25
Attachment 1, Page 20 of 25
Attachment 1, Page 21 of 25
Attachment 1, Page 22 of 25
Attachment 1, Page 23 of 25
Attachment 1, Page 24 of 25
Attachment 1, Page 25 of 25