HomeMy WebLinkAboutItem 03 Main and McVay Transit Feasibility Project Governance AGENDA ITEM SUMMARY Meeting Date: 11/13/2012
Meeting Type: Work Session
Staff Contact/Dept.: Tom Boyatt, DPW
Staff Phone No: 541-744-3373
Estimated Time: 10 minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Encourage Economic
Development and
Revitalization through
Community Partnerships
ITEM TITLE: MAIN AND MCVAY TRANSIT FEASIBILTY PROJECT GOVERNANCE
ACTION
REQUESTED:
Review recommendation and provide staff direction regarding the proposed project
oversight and governance model.
ISSUE
STATEMENT:
Lane Transit District (LTD) was awarded federal funds to prepare a transit services
feasibility study for the Main Street and McVay Highway corridors; the City was
awarded state Transportation Growth Management (TGM) funds to investigate a
land use vision for the Main Street Corridor; Point2Point Solutions has ‘Smart
Trips Program’ outreach to Main Street corridor businesses and residents funded for
calendar year 2013; and, the Main Street Pedestrian Crossing Project funded by
ODOT is currently underway. Staff proposes a project oversight model to
coordinate these projects so they are managed in a way that is complimentary,
consistent, and understandable to the community.
ATTACHMENTS: None.
DISCUSSION/
FINANCIAL
IMPACT:
The City and LTD are committed to a fair and transparent process to analyze transit
service options in the McVay and Main Street corridors. Further, there are three
related projects occurring in the Main Street corridor (Smart Trips, Main Street
Vision, Pedestrian Crossings). It is critical that all four of these projects are
coordinated and managed in a way that is understandable to the community in terms
of consistency and interrelationships.
Staff is proposing that project oversight occur through a three tiered system. First is
a Project Team made up of the project managers of the four Projects, and includes
the public involvement lead for both the TGM and LTD projects, and a
representative from the City’s Economic Development program. The Project
Team’s job is to coordinate and collaborate in pursuing the four identified projects.
Second is an Oversight Team made up of managers from the City, LTD and ODOT.
The Oversight Team provides a sounding board for project issues, either within one
project or among one or more of the projects, and may provide issues resolution and
task direction. Third is the Governance Team, made up of the Mayor, a City
Councilor, the LTD Board Chair, and the LTD Board member representing the
Springfield area. The Governance Team will set overall project direction, receive
regular project updates, resolve issues as they may arise, and communicate project
activities back to the respective governing bodies. The Governance Team also
includes the LTD general manager and City Manager as ex-officio members.
This project management proposal is intended to create a management and decision
structure to enhance the ability of several partner agencies to move related projects
forward together in a consistent and meaningful way.