HomeMy WebLinkAbout10/15/2012 RegularCity of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, OCTOBER 15.2012
The City of Springfield Council met in regular session in the Council Chambers. 225 Fifth Street,
Springfield, Oregon. on Monday, October 15, 2012 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore. Ralston and
Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
I. Employee Recognition: Linda Pauly, 10 Years of Service.
City Manager Gino Grimaldi said Ms. Pauly had worked with both current and long -range planning
for the City. Ms. Pauly had been involved with such projects as the RiverBend Master Plan, and the
City's Residential Lands study and Commercial and Industrial Buildable Lands study which were part
of the work for expanding the urban growth boundary. She had also been involved in the Development
Plan and Design Standards and Downtown Parking study, as well as the Glenwood Refinement Plan,
the Consolidate Housing Plan, the Community Development Advisory Committee, and the City's
Historic Preservation Program. Ms. Pauly had made a difference in our community, she brought vision
and understood how to work with the public by facilitating conversations and then listening to their
ideas. He presented Ms. Pauly with a poster signed by her co- workers.
Ms. Pauly said she loved working for the City and appreciated the opportunity to serve Springfield.
CONSENT CALENDAR
Mayor Lundberg said there were questions concerning item 5c regarding the rejection of bids for the
Downtown Parking Modifications. She would like to request a short work session to discuss the
parking program.
1. Claims
2. Minutes
a. September 17, 2012 — Work Session
b. September 17, 2012 — Regular Meeting
c. September 24, 2012 — Work Session
d. October 1, 2012 — Work Session
e. October I, 2012 — Regular Meeting
City of Springfield
Council Regular Meeting Minutes
October 15, 2012
Page 2
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Authorize the City Manager to Accept the Access, Education. or Government Grant Award in
the Amount of $62,900 and Execute an Intergovernmental Agreement with Lane Council of
Governments (LCOG) to Fund and Facilitate Cablecast Installations in the Library Meeting
Room and the Emergency Operations Room.
b. Adopt a Motion Approving the 2012 -2013 Management Agreement for the Springfield
Museum and Authorizing and Directing the City Manager to Execute the Agreement on
Behalf of the City
c. Reject Any and All Bids Received Regarding P21058, Downtown Parking Modifications
Project.
d. Authorize Signature of an Amendment to the Current Sustainable City Year (SCY) Agreement
Extending the Partnership by 1 Year and $90,000.
e. Liquor License Application for The Pump Cafe; Located at 710 Main Street, Springfield, OR
97477
f. Liquor License Application for Olsen's White Horse Tavern Located at 4360 Main Street,
Springfield, Oregon 97478
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED
PUBLIC HEARINGS-- Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Supplemental Budget Resolution.
RESOLUTION NO. 2012 -18 — A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS GENERAL. STREET. JAIL OPERATIONS
SPECIAL REVENUE. TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT
BUILDING CODE, FIRE LOCAL OPTION LEVY. POLICE LOCAL OPTION LEVY,
BANCROFT REDEMPTION_ BOND SINKING, SANITARY SEWER CAPITAL_ REGIONAL
WASTEWATER REVENUE BOND CAPITAL PROJECT, DEVELOPMENT ASSESSMENT
CAPITAL, DEVELOPMENT PROJECTS. STORM DRAINAGE CAPITAL, POLICE
BUILDING BOND CAPITAL PROJECT, REGIONAL WASTEWATER CAPITAL. STREET
CAPITAL. SDC LOCAL STORM IMPROVEMENT. SDC LOCAL STORM
REIMBURSEMENT. SANITARY SEWER REIMBURSEMENT SDC. SANITARY SEWER
IMPROVEMENT SDC. SDC REGIONAL WASTEWATER REIMBURSEMENT. SDC
REGIONAL WW IMP, SDC TRANSPORTATION REIMBURSEMENT SDC
TRANSPORTATION IMPROVEMENT. LOCAL WW OPERATIONS. REGIONAL WW
AMBULANCE. STORM DRAINAGE OPERATIONS. BOOTH - KELLY. REGIONAL FIBER
CONSORTIUM. INSURANCE. VEHICLE & EQUIPMENT AND SDC ADMINISTRATION
FUNDS.
City of Springfield
Council Regular Meeting Minutes
October 15, 2012
Page 3
Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal
year the Council was requested to make adjustments to the annual budget to reflect needed changes in
planned activities, to recognize new revenues. or to make other required changes. These adjustments
to resources and requirements changed the current budget and were processed through supplemental
budget requests scheduled by the Finance Department on an annual basis.
This was the first of three scheduled FYI 3 supplemental budget requests to come before Council. The
City Council was asked to approve the attached Supplemental Budget Resolution.
Mr. Duey said that normally the first supplemental budget was the largest as they made adjustments to
the beginning cash for all funds. They adjusted beginning cash in part because there were many
projects that didn't line up as originally projected and had to be carried over to the next year. Another
reason for a supplemental budget at this time was for re- appropriations of funds that needed to be
moved to another location. He provided the example of funds being moved to accommodate the new
combined department of Development and Public Works. A third reason was for additional revenue
from grants or other sources.
Councilor Wylie asked how the revenue picture looked regarding the cash balances.
Mr. Duev said overall we were up; but the General Fund was about $340,000 lower going into FY 13
than projected, mostly from revenues lower than expected. Expenditures were down about $140,000
from estimates, but revenues were down about $430,000, making a net of about $340,000 difference
between what was projected and what were actual funds.
Councilor Wylie asked when we would hear about our property taxes for the coming year.
Mr. Duey said they should bear any day.
Councilor Wylie said she would like to know once they find out.
Mr. Grimaldi noted that there would be a Mid -Year Budget Committee Meeting on December 4 when
those figures would be relayed. A complete budget picture would be provided at that meeting.
Mayor Lundberg opened the public hearing.
No one appeared to speak
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ADOPT RESOLUTION NO. 2012 -18. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
City of Springfield
Council Regular Meeting Minutes
October 15 2012
Page 4
CORRESPONDENCE AND PETITIONS
I . Correspondence from Craig and Pamela Enberg, Springfield, Oregon; Regarding the Knife River
Mining Project.
2. Correspondence from Mary Salinas, Springfield, Oregon, Regarding a Grand Jury Investigation in
Lane County.
3. Correspondence from Mary Salinas, Springfield, Oregon, Regarding Homeless Issues.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
CD
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
1. Councilor Woodrow said the Symmonds 800M held on Saturday was a great event. She
thanked Niel Laudati for the organization of the event, and Jayne McMahan for
coordinating the volunteers. She hoped it would be the first of many 800M events in
Springfield.
2. Councilor Moore said she attended the open house at Brattain Elementary, which was now
the Early Childhood Center. That was where the Head Start and Early Education Program
were now being held. There were some people down from the Governor's office to
congratulate the School District. It was a very nice use of the building and facility.
3. Mayor Lundberg said she also wanted to thank Niel Laudati and Jayne McMahan for a
wonderful event on Saturday (the Symmonds 800M). There were a lot of kids which made
it extra special.
4. Mayor Lundberg acknowledged City Recorder Amy Sowa who was now the 2 °d Vice
President of the Oregon Association of Municipal Recorders (OAMR) and in charge of
Special Projects and Fundraising. She would move to 1" Vice President next year. She
appreciated Ms. Sowa's work and the recognition of being a valuable member of OAMR.
5. Mr. Towery said Niel Laudati had told him that Nick Symmonds would very much like to
see the 800M become an annual event in Springfield.
6. Councilor Pishioneri also spoke regarding the Symmonds 800M. It was great seeing the
little children running. Nick Symmonds was a great ambassador for Springfield and for
Big Brothers /Big Sisters.
City of Springfield
Council Regular Meeting Minutes
October 15, 2012
Page 5
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Ratification of Agreement between the City and American Federation of State, County and
Municipal Employees (AFSCME) Local 1148
Human Resources Analyst Peter Fehrs presented the staff report on this item. The bargaining teams
met on September 20', 2012 in mediation to settle the contract. During that meeting the teams
reached agreement on several outstanding items and agreed on a total contract. Staff was now seeking
approval from the Council; AFSCME ratified the contract through membership voting.
Mr. Fehrs said the contract approved by AFSCME was a three -year contract good through FY2015.
He reviewed some of the highlights of the contract. Staff felt the contract kept those employees
consistent with comparable communities. He also noted some language changes regarding workers
compensation and the sick leave program.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
RALSTON TO APPROVE THE AFSCME COLLECTIVE BARGAINING AGREEMENT
FOR FY2013 — FY2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
BUSINESS FROM THE CITY ATTORNEY
Mary Bridget Smith introduced Neva Bennett, an extern from the University of Oregon Law School.
Prior to going to Law School; Ms. Bennett worked for the US Census Bureau. In the City Attorneys
office, Ms. Bennett had worked on multiple topics and they were thrilled to have her. She would be
with the City Attorney` s Office until next summer.
ADJOURNMENT
The meeting was adjourned 7:19 p.m.
Minutes Recorder Amy Sowa
Christine L. Cundberg
Mavor
Attest:
City Rec er