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HomeMy WebLinkAbout10/15/2012 RegularCity of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, OCTOBER 15.2012 The City of Springfield Council met in regular session in the Council Chambers. 225 Fifth Street, Springfield, Oregon. on Monday, October 15, 2012 at 7:00 p.m., with Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore. Ralston and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT I. Employee Recognition: Linda Pauly, 10 Years of Service. City Manager Gino Grimaldi said Ms. Pauly had worked with both current and long -range planning for the City. Ms. Pauly had been involved with such projects as the RiverBend Master Plan, and the City's Residential Lands study and Commercial and Industrial Buildable Lands study which were part of the work for expanding the urban growth boundary. She had also been involved in the Development Plan and Design Standards and Downtown Parking study, as well as the Glenwood Refinement Plan, the Consolidate Housing Plan, the Community Development Advisory Committee, and the City's Historic Preservation Program. Ms. Pauly had made a difference in our community, she brought vision and understood how to work with the public by facilitating conversations and then listening to their ideas. He presented Ms. Pauly with a poster signed by her co- workers. Ms. Pauly said she loved working for the City and appreciated the opportunity to serve Springfield. CONSENT CALENDAR Mayor Lundberg said there were questions concerning item 5c regarding the rejection of bids for the Downtown Parking Modifications. She would like to request a short work session to discuss the parking program. 1. Claims 2. Minutes a. September 17, 2012 — Work Session b. September 17, 2012 — Regular Meeting c. September 24, 2012 — Work Session d. October 1, 2012 — Work Session e. October I, 2012 — Regular Meeting City of Springfield Council Regular Meeting Minutes October 15, 2012 Page 2 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Authorize the City Manager to Accept the Access, Education. or Government Grant Award in the Amount of $62,900 and Execute an Intergovernmental Agreement with Lane Council of Governments (LCOG) to Fund and Facilitate Cablecast Installations in the Library Meeting Room and the Emergency Operations Room. b. Adopt a Motion Approving the 2012 -2013 Management Agreement for the Springfield Museum and Authorizing and Directing the City Manager to Execute the Agreement on Behalf of the City c. Reject Any and All Bids Received Regarding P21058, Downtown Parking Modifications Project. d. Authorize Signature of an Amendment to the Current Sustainable City Year (SCY) Agreement Extending the Partnership by 1 Year and $90,000. e. Liquor License Application for The Pump Cafe; Located at 710 Main Street, Springfield, OR 97477 f. Liquor License Application for Olsen's White Horse Tavern Located at 4360 Main Street, Springfield, Oregon 97478 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED PUBLIC HEARINGS-- Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Supplemental Budget Resolution. RESOLUTION NO. 2012 -18 — A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS GENERAL. STREET. JAIL OPERATIONS SPECIAL REVENUE. TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT BUILDING CODE, FIRE LOCAL OPTION LEVY. POLICE LOCAL OPTION LEVY, BANCROFT REDEMPTION_ BOND SINKING, SANITARY SEWER CAPITAL_ REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECT, DEVELOPMENT ASSESSMENT CAPITAL, DEVELOPMENT PROJECTS. STORM DRAINAGE CAPITAL, POLICE BUILDING BOND CAPITAL PROJECT, REGIONAL WASTEWATER CAPITAL. STREET CAPITAL. SDC LOCAL STORM IMPROVEMENT. SDC LOCAL STORM REIMBURSEMENT. SANITARY SEWER REIMBURSEMENT SDC. SANITARY SEWER IMPROVEMENT SDC. SDC REGIONAL WASTEWATER REIMBURSEMENT. SDC REGIONAL WW IMP, SDC TRANSPORTATION REIMBURSEMENT SDC TRANSPORTATION IMPROVEMENT. LOCAL WW OPERATIONS. REGIONAL WW AMBULANCE. STORM DRAINAGE OPERATIONS. BOOTH - KELLY. REGIONAL FIBER CONSORTIUM. INSURANCE. VEHICLE & EQUIPMENT AND SDC ADMINISTRATION FUNDS. City of Springfield Council Regular Meeting Minutes October 15, 2012 Page 3 Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal year the Council was requested to make adjustments to the annual budget to reflect needed changes in planned activities, to recognize new revenues. or to make other required changes. These adjustments to resources and requirements changed the current budget and were processed through supplemental budget requests scheduled by the Finance Department on an annual basis. This was the first of three scheduled FYI 3 supplemental budget requests to come before Council. The City Council was asked to approve the attached Supplemental Budget Resolution. Mr. Duey said that normally the first supplemental budget was the largest as they made adjustments to the beginning cash for all funds. They adjusted beginning cash in part because there were many projects that didn't line up as originally projected and had to be carried over to the next year. Another reason for a supplemental budget at this time was for re- appropriations of funds that needed to be moved to another location. He provided the example of funds being moved to accommodate the new combined department of Development and Public Works. A third reason was for additional revenue from grants or other sources. Councilor Wylie asked how the revenue picture looked regarding the cash balances. Mr. Duev said overall we were up; but the General Fund was about $340,000 lower going into FY 13 than projected, mostly from revenues lower than expected. Expenditures were down about $140,000 from estimates, but revenues were down about $430,000, making a net of about $340,000 difference between what was projected and what were actual funds. Councilor Wylie asked when we would hear about our property taxes for the coming year. Mr. Duey said they should bear any day. Councilor Wylie said she would like to know once they find out. Mr. Grimaldi noted that there would be a Mid -Year Budget Committee Meeting on December 4 when those figures would be relayed. A complete budget picture would be provided at that meeting. Mayor Lundberg opened the public hearing. No one appeared to speak Mayor Lundberg closed the public hearing. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ADOPT RESOLUTION NO. 2012 -18. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE City of Springfield Council Regular Meeting Minutes October 15 2012 Page 4 CORRESPONDENCE AND PETITIONS I . Correspondence from Craig and Pamela Enberg, Springfield, Oregon; Regarding the Knife River Mining Project. 2. Correspondence from Mary Salinas, Springfield, Oregon, Regarding a Grand Jury Investigation in Lane County. 3. Correspondence from Mary Salinas, Springfield, Oregon, Regarding Homeless Issues. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. CD ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Councilor Woodrow said the Symmonds 800M held on Saturday was a great event. She thanked Niel Laudati for the organization of the event, and Jayne McMahan for coordinating the volunteers. She hoped it would be the first of many 800M events in Springfield. 2. Councilor Moore said she attended the open house at Brattain Elementary, which was now the Early Childhood Center. That was where the Head Start and Early Education Program were now being held. There were some people down from the Governor's office to congratulate the School District. It was a very nice use of the building and facility. 3. Mayor Lundberg said she also wanted to thank Niel Laudati and Jayne McMahan for a wonderful event on Saturday (the Symmonds 800M). There were a lot of kids which made it extra special. 4. Mayor Lundberg acknowledged City Recorder Amy Sowa who was now the 2 °d Vice President of the Oregon Association of Municipal Recorders (OAMR) and in charge of Special Projects and Fundraising. She would move to 1" Vice President next year. She appreciated Ms. Sowa's work and the recognition of being a valuable member of OAMR. 5. Mr. Towery said Niel Laudati had told him that Nick Symmonds would very much like to see the 800M become an annual event in Springfield. 6. Councilor Pishioneri also spoke regarding the Symmonds 800M. It was great seeing the little children running. Nick Symmonds was a great ambassador for Springfield and for Big Brothers /Big Sisters. City of Springfield Council Regular Meeting Minutes October 15, 2012 Page 5 b. Other Business BUSINESS FROM THE CITY MANAGER 1. Ratification of Agreement between the City and American Federation of State, County and Municipal Employees (AFSCME) Local 1148 Human Resources Analyst Peter Fehrs presented the staff report on this item. The bargaining teams met on September 20', 2012 in mediation to settle the contract. During that meeting the teams reached agreement on several outstanding items and agreed on a total contract. Staff was now seeking approval from the Council; AFSCME ratified the contract through membership voting. Mr. Fehrs said the contract approved by AFSCME was a three -year contract good through FY2015. He reviewed some of the highlights of the contract. Staff felt the contract kept those employees consistent with comparable communities. He also noted some language changes regarding workers compensation and the sick leave program. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE AFSCME COLLECTIVE BARGAINING AGREEMENT FOR FY2013 — FY2015. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY Mary Bridget Smith introduced Neva Bennett, an extern from the University of Oregon Law School. Prior to going to Law School; Ms. Bennett worked for the US Census Bureau. In the City Attorneys office, Ms. Bennett had worked on multiple topics and they were thrilled to have her. She would be with the City Attorney` s Office until next summer. ADJOURNMENT The meeting was adjourned 7:19 p.m. Minutes Recorder Amy Sowa Christine L. Cundberg Mavor Attest: City Rec er