HomeMy WebLinkAboutResolution 2012-18 10/15/2012CITY OF SPRINGFIELD
FY 2012 -2013
SUPPLEMENTAL BUDGET No. 1
RESOLUTION NO. 2012 -18
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Jail Operations, Special Revenue, Transient Room Tax, Community Development, Building
Code, Fire Local Option Levy, Police Local Option Levy, Bancroft Redemption, Bond Sinking, Sanitary Sewer
Capital, Regional Wastewater Revenue Bond Capital Project, Development Assessment Capital, Development
Projects, Storm Drainage Capital, Police Building Bond Capital Project, Regional Wastewater Capital, Street
Capital, SDC Local Storm Improvement, SDC Local Storm Reimbursement, Sanitary Sewer Reimbursement
SDC, Sanitary Sewer Improvement SDC, SDC Regional Wastewater Reimbursement, SDC Regional WW Imp,
SDC Transportation Reimbursement, SDC Transportation Improvement, Local WW Operations, Regional
Wastewater, Ambulance, Storm Drainage Operations, Booth - Kelly, Regional Fiber Consortium, Insurance,
Vehicle & Equipment, and SDC Administration Funds.
WHEREAS, the 2012 -2013 fiscal year appropriations for the City of Springfield were made by Resolution No. 12-
09 dated June 18, 2012; and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal
Corporation of the State of Oregon, as follows:
Section 1. Resolution 12 -09 is hereby adjusted as follows:
General - Fund 100
Resources
Requirements
Beginning Cash Balance
$ (340,273)
Operating Expenses:
Miscellaneous Receipts
41,230
Development Services
$ 38,219
Transfer Fund 204
83,847
Fire & Life Safety
72,276
Spring Franchise
24,000
Human Resources
10,000
Code Requirement Fees
(46,000)
Library
4,200
Munciple Court
82,702
Police
1,030
Public Works
28,923
Total Operating Expense
$ 237,350
Attachment 2 Page 1 of 11
General Fund cont. Non - Departmental Expenses:
Interfund Transfer $ 2,947
Reserves (477,493)
Total Non Departmental Expenses $ (474,546)
Total Resources Adjustments $ (237,196) Total Requirements Adjustments $ (237,196)
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Re-
appropriates signed contracts for implementation of Tylersoftwore, Asset Management System Replacement
Project, and Human Resources City wide training. Moves funds from the Federal Forfeiture reserves to the General
Fund for Police weapons purchased in FY12. Recognize new revenue from the re- established Utility License Right
of Way fee, LTD Alternative Analysis, and donation from NAMI. Carries forward remaining Gift & Memorial Funds
and re- appropriates Library's book budget. Reallocates reserves to Library's Gifts & Memorial reserves for FY12
retirement payouts. Removes revenue from the FY13 budget for ordinance change. Beginning cash adjustment is
being made because prior year expenses were more than predicted and balance is being reallocated frome
reserves.
Street - Fund 201
Resources Requirements
Beginning Cash Balance $ 417,040 Operating Expenses:
Claims Recovery 2,803 Development Services $ (5,903)
Transfer from Fund 208 6,000 Public Works 39,212
Total Operating Expense $ 33,309
Non - Departmental Expenses:
Reserves 392,534
Total Resources Adjustments $ 425,843 Total Requirements Adjustments $ 425,843
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Re-
appropriates funds for the Asset Management System Replacement project. Authorizes budget to waive the over
the street Banner Fee for non - profits. Recognizes new revenue from insurance reimbursement for light pole at
30th and Commercial. Beginning cash adjustment is being made because prior year expenses were less than
predicted and balance is being placed into reserves.
Jail Operations - Fund 202
Resources Requirements
Beginning Cash Balance $ 123,571 Non - Departmental Expenses:
Reserves $ 123,571
Total Resources Adjustments $ 123,571 Total Requirements Adjustments $ 123,571
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Special Revenue - Fund 204
Resources
Requirements
Beginning Cash
$ 294,020
Operating Expenses:
Grants
124,994
Development Services
$
18,809
LTD Alternative Analysis
30,000
Library
53,700
General Fund Transfer
2,947
Police
141,848
Public Works
70,000
Total Operating Expense
$
284,357
Spreciol Revenue Fund cont.
Non- Departmental Expenses:
Interfund Transfer
$
83,847
Reserves
83,757
Total Non Departmental Expenses
$
167,604
RESOLUTION
NO.
2012 -18
Attachment 2
Page 2 of 11
Total Resources Adjustments $ 451,961 Total Requirements Adjustments $ 451,961
Comments: The City applied for and received the 2012 Local Justice Assistance Grant and Priddy Planning Grant.
Recognizes revenue from LTD Alternative Analysis and increases General fund reserves. Authorizes use of Federal
Forfeiture reserves for SWAT Rifles. Re- appropriates Grant funds not expended in FY12 into current year forstote
Historic Preservation Office Grant 11 -12, SHOP Grant, 2009 ARRA JAG Grant, 2010 Local JAG Grant, 2010 Secure
Our Schools Grant, 2011 JAG Grant, OACP Traffic Safety Grant and Comcast Grant. Re- appropriates funds for
capital projects: Asset Management Replacement and 10th & N Street Upgrade. Carries forward Gift & Memorial
Funds not fully expensed in FY12. Reallocates Federal Forfeiture funds to General Fund for Police weapons
purchased in FY12. Beginning cash adjustment is being made because prior year expenses were less than
predicted and balance is being placed into reserves.
Transient Room Tax - Fund 208
Resources Requirements
Transient Room Tax $ 35,012 Operating Expenses:
Development Services
$
(205)
Non - Departmental Expenses:
Interfund Transfer
$
6,000
Reserves
29,217
Total Non Departmental Expenses
$
35,217
Total Resources Adjustments $ 35,012 Total Requirements Adjustments
$
35,012
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Beginning
cash adjustment is being made because prior year expenses were less than predicted and balance is being placed
into reserves.
Community Development - Fund 210
Resources Requirements
Beginning Cash $ 34 Operating Expenses:
Grants 1,242,057 Development Services $ 1,217,179
Section 108 Repay 34,443 Non - Departmental Expenses:
Reserves $ 59,355
Total Resources Adjustments $ 1,276,534 Total Requirements Adjustments $ 1,276,534
Comments: Carries forward HOME and CDBG program income from FY12. Adjust FY13 HOME funds entitlement
to CHDO program expense and authorizes use of CDBG funds for section 108 loan administration expenditures.
Reallocates funds due to reorganization of the Development & Public Works department. Beginning cash
adjustment is being made because prior year expenses were less than predicted and balance is being placed into
reserves.
Attachment 2
RESOLUTION NO. 2012 -18
Page 3 of 11
Building Code - Fund 224
Resources Requirements
Beginning Cash $ 30,627 Operating Expenses:
Development Services $ (11,549)
Non - Departmental Expenses:
Reserves $ 42,176
Total Resources Adjustments $ 30,627 Total Requirements Adjustments $ 30,627
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Beginning
cash adjustment is being made because prior year expenses were less than predicted and balance is being placed
into reserves.
Fire Local Option Levy - Fund 235
Resources Requirements
Beginning Cash Balance $ 26,050 Non - Departmental Expenses:
Reserves $ 26,050
Total Resources Adjustments $ 26,050 Total Requirements Adjustments $ 26,050
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Police Local Option Levy - Fund 236
Resources Requirements
Beginning Cash Balance $ (101,127) Non - Departmental Expenses:
Reserves $ (101,127)
Total Resources Adjustments $ (101,127) Total Requirements Adjustments $ (101,127)
Comments: Beginning cash adjustment is being made because prior year expenses were more than predicted and
balance is being reallocated from reserves.
Bancroft Redemption - Fund 305
Resources Requirements
Beginning Cash Balance $ 2,334 Non - Departmental Expenses:
Reserves $ 2,334
Total Resources Adjustments $ 2,334 Total Requirements Adjustments $ 2,334
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Bond Sinking - Fund 306
Resources Requirements
Beginning Cash Balance $ 39,995 Non- Departmental Expenses:
Reserves $ 39,995
Total Resources Adjustments $ 39,995 Total Requirements Adjustments _ $ 39,995
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
RESOLUTION NO. 2012 -18
Attachment 2 Page 4 of 11
Sanitary Sewer Capital - Fund 409
Resources Requirements
Beginning Cash Balance $ 2,366,832 Non - Departmental Expenses:
Reserves $ 945,528
Capital Projects $ 1,421,304
Total_ Resources Adjustments $ 2,366,832 Total Requirements Adjustments $ 2,366,832
Comments: Re- appropriates funds for the capital projects Asset Management Replacement and 10th & N Street
Upgrade not expended in 2011 -2012 into current year. Beginning cash adjustment is being made because prior
year expenses were less than predicted and balance is being placed into reserves.
Regional Wastewater Revenue Bond Capital Project - Fund 412
Resources Requirements
Beginning Cash Balance $ 1,442,739 Non - Departmental Expenses:
Reserves $ 18,630
Capital Projects $ 1,424,109
Total Resources Adjustments $ 1,442,739 Total Requirements Adjustments $ 1,442,739
Comments: Request re- appropriates funds for the capital projects not expended in FY12 into current year for:
Effluent reuse Phase 1, Parallel Primary /Secondary, Sodium Hypochlorite Conver, Odorous Air fl, Biosolids Force
Main Rehab and other capital projects. Beginning cash adjustment is being made because prior year expenses
were less than predicted and balance is being placed into reserves.
Development Assessment Capital - Fund 419
Resources Requirements
Beginning Cash Balance $ 31,136 Operating Expenses:
Finance $ 30,000
Non - Departmental Expenses:
Reserves $ 1,136
Total Resources Adjustments $ 31,136 Total Requirements Adjustments $ 31,136
Comments: Authorized funds for contract with City Attorney for property appraisal. Beginning cash adjustment
is being made because prior year expenses were less than predicted and balance is being placed into reserves.
Development Projects - Fund 420
Resources Requirements
Beginning Cash Balance $ 732,663 Non - Departmental Expenses:
Reserves $ 609,712
Capital Projects $ 122,951
Total Resources Adjustments $ 732,663 Total Requirements Adjustments $ 732,663
Comments: Re- appropriates funds for capital projects that were not completed in FY12 and reprioritizes projects
that are identified in the Building and Facility 5 -year work plan. Beginning cash adjustment is being made
because prior year expenses were less than predicted and balance is being placed into reserves.
RESOLUTION NO. 2012 -18
Attachment 2 Page 5 of 11
Storm Drainage Capital - Fund 425
Resources Requirements
Beginning Cash Balance $ 349,448 Non - Departmental Expenses:
Reserves $ (8,669)
Capital Projects $ 358,117
Total Resources Adjustments $ 349,448 Total Requirements Adjustments $ 349,448
Comments: Request re- appropriates funds for the capital projects not expended in FY12 into current yearfor
Over /Under Channel, Asset Management Replacement projects and Firehouse Washrack Capital Projects.
Reallocates programmed expenditures for projects that exceeded estimated actual in FY12. This action will bring
the FY13 project budget in line with the 2013 -2017 Capital Improvement Program as adopted by City Council for
Mill Race Rehabilitation project. Beginning cash adjustment is being made because prior year expenses were less
than predicted and balance is being placed into reserves.
Police Building Bond Capital Project - Fund 428
Resources Requirements
Beginning Cash Balance $ 154,078 Capital Projects $ 155,078
Interest Income 1,000
Total Resources Adjustments- $ 155,078 Total Requirements Adjustments $ 155,078
Comments: Prior year fund expenses were less than predicted. Request authorizes use of carryover funds to
acquire property for parking around the Justice Center.
Regional Wastewater Capital - Fund 433
Resources Requirements
Beginning Cash Balance $ (805,852) Operating Expenses:
Public Works $ 424,595
Non - Departmental Expenses:
Reserves $ (1,385,366)
Capital Projects $ 154,919
Total Resources Adjustments $ (805,852) Total Requirements Adjustments $ (805,852)
Comments: Request re- appropriates funds for the capital projects and equipment replacement not expended in
FY12 into current year for: Effluent reuse Phase 1, Primary Sludge Thickening, Wet Weather Flow Management,
and other capital and equipment projects. Beginning cash adjustment is being made because prior year expenses
were more than predicted and balance is being reallocated from reserves.
Street Capital - Fund 434 i
Resources Requirements
Beginning Cash Balance $ 157,932 Non - Departmental Expenses:
Reserves $ 150,635
Capital Projects $ 7,297
Total Resources Adjustments $ 157,932 Total Requirements Adjustments $ 157,932
Comments:Request re- appropriates funds for the capital projects not expended in FY12 into current year for South
Bank Path Extension project. Beginning cash adjustment is being made because prior year expenses were less
than predicted and balance is being placed into reserves.
Resources
Beginning Cash Balance
SDC Local Storm Improvement - Fund 440
Requirements
$ 66,323 Non - Departmental Expenses:
Reserves
$ 44,857
RESOLUTION.:NO. 2012 -18
Attachment 2 Page 6 of 11
Capital Projects $ 21,466
Total Resources Adjustments $ 66,323 Total Requirements Adjustments $ 66,323
Comments: Request re- appropriates funds for the capital projects not expended in FY12 into current year forS
59th Street & Aster Street Drainage and Mill Race Stormwater Facility projects. Reallocates programmed
expenditures for projects that exceeded estimated actual in FY12. Beginning cash adjustment is being made
because prior year expenses were less than predicted and balance is being placed into reserves.
SDC Local Storm Reimbursement - Fund 441
Resources Requirements
Beginning Cash Balance $ 1,011 Non - Departmental Expenses:
Reserves $ 1,011
Capital Projects $ -
Total Resources Adjustments $ 1,011 Total Requirements Adjustments $ 1,011
Comments: Request decreases capital project Pioneer Parkway Reconstruction and increases MS4 Permit
Requirements to alight the projects and funds with the approved capital plan budget. Beginning cash adjustment
is being made because prior year expenses were less than predicted and balance is being placed into reserves.
Sanitary Sewer Reimbursement SDC - Fund 442
Resources Requirements
Beginning Cash Balance $ 95,398 Non - Departmental Expenses:
Reserves $ 95,398
Total Resources Adjustments $ 95,398 Total Requirements Adjustments $ 95,398
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Sanitary Sewer Improvement SDC - Fund 443
Resources Requirements
Beginning Cash Balance $ 398 Non - Departmental Expenses:
Reserves $ 398
Total Resources Adjustments $ 398 Total Requirements Adjustments $ 398
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
RESOLUTION NO. 2012 -18
Attachment 2 Page 7 of 11
SDC Regional Wastewater Reimbursement - Fund 444
Resources Reauirements
Beginning Cash Balance $ 57,472 Non - Departmental Expenses:
Reserves $ 57,472
Total Resources Adjustments $ 57,472 Total Requirements Adjustments $ 57,472
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
SDC Regional Wastewater Improvement - Fund 445
Resources Requirements
Beginning Cash Balance $ 610,578 Non - Departmental Expenses:
Reserves $ 610,578
Total Resources Adjustments $ 610,578 Total Requirements Adjustments $ 610,578
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
SDC Transportation Reimbursement - Fund 446
Resources Requirements
Beginning Cash Balance $ 190,963 Capital Projects $ 190,963
Total Resources Adjustments $ 190,963 Total Requirements Adjustments $ 190,963
Comments: Reductions in the City participation in private projects are required in the FY13 budget as
Transportation Reimbursement SDC revenues received in FY12 were less than forecasted. Re- appropriates the
unspent funding from FY12 in the A Street Overlay and Thurston Road Overlay projects.
SDC Transportation Improvement - Fund 447
Resources Requirements
Beginning Cash Balance $ 180,787 Non - Departmental Expenses:
Reserves $ 59,147
Capital Projects $ 121,640
Total Resources Adjustments $ 180,787 Total Requirements Adjustments $ 180,787
Comments: Request re- appropriates funds for the capital projects not expended in FY12 into current year for
Transportation System Plan and Beltline Gateway Intersection projects. Reallocates programmed expenditures
for ITS - Gateway /Beltline that exceeded estimated actual in FY12. Beginning cash adjustment is being made
because prior year expenses were less than predicted and balance is being placed into reserves.
Attachment 2
RESOLUTION NO. 2012 -18
Page 8 of 11
Local Wastewater Operations - Fund 611
Resources Reguirements
Beginning Cash Balance $ 445,461 Operating Expenses:
Public Works $ 81,443
Non - Departmental Expenses:
Reserves $ 364,018
Total Resources Adjustments $ 445,461 Total Requirements Adjustments $ 445,461
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Re-
appropriates funds for the capital projects not expended in FY12 into current year for Asset Management System
Replacement Project. Beginning cash adjustment is being made because prior year expenses were less than
predicted and balance is being placed into reserves.
Regional Wastewater - Fund 612
Resources Requirements
Beginning Cash Balance $ 709,888 Operating Expenses:
Public Works $ 7,531
Non- Departmental Expenses:
Reserves- $ 702,357
Total Resources Adjustments $ 709,888 Total Requirements Adjustments $ 709,888
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Authorizes
an insurance reserves for MWMC property and liability insurance, to cover new higher deductible. Re-
appropriates funds for contracted services from Galardi Consulting. Beginning cash adjustment is being made
because prior year expenses were less than predicted and balance is being placed into reserves.
Ambulance - Fund 615
Resources Requirements
Beginning Cash Balance $ (5,448) Non - Departmental Expenses:
Reserves $ (5,448)
Total Resources Adjustments $ (5,448) Total Requirements Adjustments $ (5,448)
Comments: Beginning cash adjustment is being made because prior year expenses were more than predicted and
balance is being reallocated from reserves.
Resources
Beginning Cash Balance
Storm Drainage Operations - Fund 617
Reguirements
$ 660,212 Operating Expenses:
Development Services
Public Works
Total Operating Expense
$ 3,994
44,585
$ 48,579
RESOLUTION NO. 2012 -18
Attachment 2 Page 9 of 11
Storm Drainage Operations Fund cont. Non- Departmental Expenses:
Reserves $ 611,633
Total Resources Adjustments $ 660,212 Total Requirements Adjustments $ 660,212
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Re-
appropriates FY12 funding forstormwater Management Plan technical assistance and Demonstration Rain
Garden UO Partnership. Beginning cash adjustment is being made because prior year expenses were less than
predicted and balance is being placed into reserves.
Booth -Kelly - Fund 618
Resources Requirements
Beginning Cash Balance $ 115,292 Operating Expenses:
Development Services $ 17,436
Non - Departmental Expenses:
Reserves $ 97,856
Total Resources Adjustments $ 115,292 Total Requirements Adjustments $ 115,292
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Beginning
cash adjustment is being made because prior year expenses were less than predicted and balance is being placed
into reserves.
Regional Fiber Consortium - Fund 629
Resources Requirements
Beginning Cash Balance $ 21,092 Non - Departmental Expenses:
Reserves $ 21,092
Total Resources Adjustments $ 21,092 Total Requirements Adjustments $ 21,092
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Insurance - Fund 707
Resources Requirements
Beginning Cash Balance $ 31,162 Non - Departmental Expenses:
Reserves $ 31,162
Total Resources Adjustments $ 31,162 Total Requirements Adjustments $ 31,162
Comments: Beginning cash adjustment is being made because prior year expenses were less than predicted and
balance is being placed into reserves.
Resources
Beginning Cash Balance
Vehicle & Equipment - Fund 713
Requirements
$ 252,650 Operating Expenses:
Fire & Life Safety
Public Works
Total Operating Expense
5 21,500
189,336
$ 210,836
RESOLUTION NO. 2012 -18
Attachment 2 Page 10 of 11
Vehicle & Equipment Fund cont. Non - Departmental Expenses:
Reserves $ 41,814
Total Resources Adjustments $ 252,650 Total Requirements Adjustments $ 252,650
Comments: Re- appropriates funds for the purchases made in FY12 for Street Grader and computr equipment.
Fire & Life Safety request funds to purchase the Zoll Data Systems Membership module. Beginning cash
adjustment is being made because prior year expenses were less than predicted and balance is being placed into
reserves.
SDC Administration
Resources Requirements
Beginning Cash Balance $ 95,105 Operating Expenses:
Fire & Life Safety $ 3,136
Non - Departmental Expenses:
Reserves $ 91,969
Total Resources Adjustments $ 95,105 Total Requirements Adjustments $ 95,105
Comments: Reallocates funds due to reorganization of the Development & Public Works department. Re-
appropriates funds far the Asset Management System Replacement Project not fully expended in FY12. Beginning
cash adjustment is being made because prior year expenses were less than predicted and balance is being placed
into reserves. -
Total Resources Adjustments $ 10,031,924 Total Requirements Adjustments $ 10,031,924
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 15th day of October, 2012, by a vote of "or
and 0 against. Y_"�
Attest:
Mayor Christine L ndberg
Cit ecorder Amy Sawa
REV',1CA<<3 & APPROVED
AS T ' .
DAT_: z
OFFICE OF Cl- Y ATTORNEY
RESOLUTION NO. 2012 -18
Attachment 2 Page 11 of 11