HomeMy WebLinkAboutItem 03 Council Goal Setting Discussion AGENDA ITEM SUMMARY Meeting Date: 10/22/2012
Meeting Type:Work Session
Staff Contact/Dept.: Jeff Towery/CMO
Staff Phone No: 541.726.3700
Estimated Time: 15 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE:
COUNCIL GOAL SETTING DISCUSSION
ACTION
REQUESTED:
None. Information sharing only.
ISSUE
STATEMENT:
Council is scheduled to hold their Annual Goal Setting Session in December.
ATTACHMENTS:
Attachment 1: Memo from Mayor Lundberg
DISCUSSION/
FINANCIAL
IMPACT:
Each year the Council holds an Annual Goal Setting Session to review and update
their Council Goals. This year’s Goal Setting Session is tentatively scheduled for
December 10.
See attached memo for information regarding pre-goal setting interviews and
process.
M E M O R A N D U M City of Springfield, Oregon
To: City Councilors
From: Mayor Lundberg
Date: October 18, 2012
Subject: Council Goal Setting
It’s time we start to think about our annual goal-setting session. Normally we focus on our
existing goals and make minor adjustments. However, after hearing from each of you, I believe
there is widespread agreement among the Council to use our next goal-setting session to set more
specific priorities.
This is an opportunity to select a small number, say two to four, top strategies to accomplish
within the next three years. These strategies would be phrased as specific accomplishments, not
broad statements of intent. As a hypothetical example, rather than stating “we will enhance
public safety” we could set a specific goal “to reduce residential burglaries by 20% by 12/31/15.”
Rather than a broad statement such as “building an effective and efficient pedestrian system” we
could set a specific goal “to build six new lighted crosswalks by 12/31/14.”
To help us with this approach we have enlisted the assistance of Stan Biles, a consultant that has
helped us in our last two goal-setting sessions. He is excited to assist us as we move to more
specific priority setting. Stan will be scheduling a meeting with each of you during the first two
weeks of November. During these interviews he will help us refine our individual proposals so
they can be shared with the full Council before our session. We plan to schedule the Council
session during the first two weeks of December. After our initial meeting we can share our initial
thoughts with the public and enlist their feedback to our proposals.
I hope that our process will result in a small number of specific strategies that will help us
achieve our existing goals. Each strategy will have a deadline so we can track progress and make
mid-course adjustments if needed. Once we can agree on our top priorities we can share our
approach with partner agencies and Team Springfield.
Expect Amy to contact you in the next week to schedule time with Stan and to schedule the early
December Council session. If you have any questions, please contact me, Joe, Gino or Jeff.
Attachment 1