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Home My WebLink About09/17/2012 RegularCity of Springfeld Regular Meeting MINUTES OF T. rr- REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, SEPTEMBEK 17, 2012 The City of Springfield Council met in regular session in the Council Chambers, 225 FiRh Street, Springfield, Oregon, on Monday, September 1 7, 20 ] 2 at 7:07 p.m., with Mayor Lundberg presiding_ A TTENDAN C E Present were Mayor Lundberg and Councilors Pishioneri, VanGordon, Wylie, Moore, Ralston and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Matthew Cox, City Recorder Amy Sowa and members o£ the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. Assistant City Manager Jeff Towery provided a brief demonstration of some new technology that had recently been installed in the Council Chambers. SPRINGFIELD UPBEAT 1 . Employee Recognition: Molly Markarian, 5 Years of Service. City Manager Gino Grimaldi introduced Molly Markarian, Planner from Development and Public Works. Within those five years, Ms_ Markarian had many accomplishments with one of the most signiFcant accomplishments the adoption ofthe Glenwood Refinement Plan_ Ms_ Markarian was also involved in outside activities such as past Chair of NEDCO and staff liaison to the Historic Commission. 2_ Employee Recognition: Gilbert Gordon, 10 Years of Service. Mr. Grimaldi introduced Gilbert Gordon, Deputy Fire Marshal with Springfield Fire and Life Department Mr_ Gordon had been involved in fire and life safety for many years, coming to Springfield 1 O years ago after teaching reading and math. Mr. Gordon lived in Springfield, bui volunteered with the McKen z_ie Rural Fire Department. Mr. Grimaldi noted some of the many awards and accomplishments of Mr. Gordon. Mr_ Gordon was known by his co- workers for his customer —ie— teamwork and dedication_ 3. Employee Recognition: Tana Steers, 25 Years of Service. Mr. Grimaldi introduced Tana Steers, Community Service Officer with the Springfield Police Department Ms. Steers had worked closely with the public in community events throughout Springfield including the upcoming Justice Center Open House that was scheduled for the weekend_ Ms Steers worked on neighborhood issues and chronic nuisance abatement_ She had also served on the Board of Crime Prevention Association of Oregon and received the prestigious Ken Manwaring Award_ She had also received the 2002 Chief -s Award from Chief Jerry Smith for contributions above and beyond the call of duty. City of Springfield Council Regular Meeting Minutes September 17, 2012 Page 2 4. Extra Mile Day Proclamation. Mayor Lundberg proclaimed November 1, 2012 Extra Mile Day. She read from the proclamation. 5. "Look Mein the Eye" Proclamation. Mayor Lundberg proclaimed September 2012 "Look Me In the Eye" month. She read from the proclamation. 6. American Association of University Women 100th Anniversary Proclamation. Mayor Lundberg proclaimed September 23`d the Eugene -Lane Branch of the American Association of University Women's (AAUW) 100th Anniversary Celebration Day. She read from the proclamation and presented the proclamation to Ardith Hinman who was representing the AAUW. Mayor Lundberg changed the order of the agenda to allow a citizen that was in the audience who wanted to speak regarding an item on the Consent Calendar to have an opportunity to speak before Council took their vote on the Consent Calendar. BUSINESS FROM THE AUDIENCE 1. Curtiss Greer. 357 55th Street, Springfield. OR — Mr. Greer distributed a document with his comments. H� spoke regarding the bypass line on 54th Street and the paving that was done to make this final project a wonderful improvement. He felt the 54th Street project left a good feeling to those that lived out there. 2. Glenn Sofge. 509 Main Street, Springfield. OR Mr. Sofge said he was a property owner and renter in Springfield. His property was at 912 D Street in Springfield and his rental was at 509 Main Street. He opposed the brewery at 346 Main Street completely. CONSENT CALENDAR 1. Claims a. Approval of the June 2012, Disbursements for Approval. b. Approval of the July 2012, Disbursements for Approval c. Approval of the August 2012, Disbursements for Approval 2. Minutes a. May 24, 2012 — Joint Elected Officials Meeting b. July 9, 2012 — Work Session c. July 16, 2012 — Work Session d. July 16, 2012 — Regular Meeting e. July 23, 2012 — Work Session f. July 23, 2012 — Special Regular Meeting City of Springfield Council Regular Meeting Minutes September 17, 2012 Page 3 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approve City Manager Signing the Lane Metro Partnership Contract for $50,000 for FY 2012 -2013. b. Approval of Liquor License Endorsement for Plank Town Brewing Company, a Family Style Restaurant and Lounge Located at 346 Main Street, Springfield, Oregon. c. Approval of Liquor License Endorsement for Applebee's Neighborhood Grill & Bar, Family Style Restaurant, Located at 3024 Gateway Street, Springfield, OR 97477. d. Approval of Liquor License Endorsement for Izzy's Pizza Bar & Classic Buffet, a Family Style Restaurant, Located at 1930 Mohawk Blvd, Springfield, OR 97477. e. Approval of Liquor License Endorsement for Time Out Tavern, Restaurant Style & Lounge, Located at 5256 Main Street, Springfield, OR 97478. f. Approval of Liquor License Endorsement for Kaleidescope Clothing Located at 325 & 327 Main Street, Springfield, Oregon. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE CONSENT CALENDAR WITH CHECK #115081 OF THE JUNE, 2012 DISBURSEMENTS, CHECK #115801 OF THE JULY, 2012 DISBURSEMENTS, AND CHECK #116698 OF THE AUGUST, 2012 DISBURSEMENTS REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED a. Checks 9115081, 4115801 and 4116698 Removed. Councilor VanGordon recused himself from this item as the checks were made out to his employer, United Parcel Service (UPS). IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE CHECKS #115081, #115801 AND #116698. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSTENTION — VANGORDON). PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from BRING Recycling Regarding CDBG Grant Funding. 2. Correspondence from Jeff Ziller Regarding Letter to ODFW Commission Members Presented August 3, 2012. City of Springfield Council Regular Meeting Minutes September 17, 2012 Page 4 IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. • 1p ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports Mayor Lundberg said before Council recess the Council chose to change prosecution services. In the ensuing time frame they had some dissatisfaction with their choice and some fall out. She wanted to make a statement from herself and the rest of the Council that the decision was made in good conscious with consideration. They were not in a position, nor did they want, to change that position. They hoped everyone would work with that decision and move forward. She recently spoke with Judge Strickland and had a good conversation. That was a key partnership with the City. She hoped everyone could move forward and do the best for the community and the people served. Councilor Wylie said it was important to point out that the Council worked with the subcommittee that did interviews and went beyond the normal process and reported back to the Council. It was a decision made in good conscious. b. League of Oregon Cities Conference — Voting Delegate Designation. Mayor Lundberg said the City needed a voting delegate during the annual business meeting of the League of Oregon Cities which would be held on Saturday, September 29, 2012, in conjunction with the League of Oregon Cities Conference, September 27 -29, 2012 in Salem, Oregon. Each city was entitled to cast one vote at the business meeting. Therefore a voting delegate was needed to represent Springfield. Those attending from the City of Springfield include City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, Mayor Lundberg and City Councilors Wylie, Moore and Woodrow. Mayor Lundberg nominated Councilor Woodrow to serve as the voting delegate. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO DESIGNATE COUNCILOR MARILEE WOODROW AS THE VOTING DELEGATE AND MAYOR CHRISTINE LUNDBERG AS THE ALTERNATE FOR THE UPCOMING LEAGUE OF OREGON CITIES ANNUAL CONFERENCE, SEPTEMBER 27-29,2012. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes September 17, 2012 Page 5 BUSINESS FROM THE CITY MANAGER 1. Intergovernmental Agreement Between the City and Springfield Utility Board Concerning Implementation of the Glenwood Refinement Plan. Planning Manager Greg Mott presented the staff report on this item. There were a number of details about the provision of utility service, particularly electric service, which would be affected by the updated Glenwood Refinement Plan (Refinement Plan). Since these details did not involve land use matters appropriate for a land use document, staff from the two agencies met and reached agreement on those details. The agreement reached at the staff level was reviewed with Council on March 26, 2012. At that time it was agreed to defer adoption until such time as Phase I of the Refinement Plan was adopted. On September 5, 2012 the Board of County Commissioners of Lane County adopted the Refinement Plan. The draft Agreement attached was identical with that reviewed with the Council in March. Staff recommended that Council adopt the Agreement and authorize and direct the City Manager to execute it on behalf of the City. Mayor Lundberg confirmed that the County approved the Glenwood Refinement Plan by a vote of 5 for and 0 against, which was an affirmation of the work done here and was a big accomplishment. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR RALSTON TO APPROVE THE DRAFT INTERGOVERNMENTAL AGREEMENT AND AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:28 p.m. Minutes Recorder Amy Sowa / Christine L. Lundberg Mayor Attest: City Recor r